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02 14 2023 Regular Meeting MinutesEST, 1124 WASHINGTON CITY COUNCIL MEETING MINUTES VIRTUAL AND IN PERSON TUESDAY, FEBRUARY 14, 2023 Call to Order: Mayor Joe DePinto called the meeting to order at 6:00 PM. Roll Call: James Blair, Joseph Richardson, Joshua Crossman, Holly Smith, Ashley Brooks, and Mayor Joe DePinto. Absent—Terry Kaminski and Brian Hess Staff Present: City Administrator Todd Stancil, City Clerk Kathy Linnemeyer, Finance Director Stephanie Dice and Public Services Director Cody Colt APPROVAL OF THE Motion by Holly Smith to approve the agenda as presented AGENDA Seconded by Joshua Crossman Motion carried 5-0 SPECIAL PRESENTATIONS: None PUBLIC COMMENT: None CONSENT AGENDA: a) January 24, 2023 Minutes b) January 2023 Check Register and Position Summary c) Mayoral Proclamation — Black History Month Motion by Joseph Richardson to approve the consent agenda as presented Seconded by Holly Smith Motion carried 4-1 NEW BUSINESS: Amendment to PSA for Water System Plan Motion by Holly Smith to Authorize Mayor DePinto to approve Amendment No. 1 to the Professional Services Agreement with RH2, Inc. Inc. for an amount not to exceed $60,530, for development of a water system hydraulic model as part of the update to the City's Water System Plan. Seconded by James Blair Motion carried 5-0 Resolution No. 631— Adopting a Travel Policy Motion by Holly Smith to approve Resolution No. 631 adopting a travel policy. Seconded by James Blair Motion carried 5-0 Resolution No. 632 Agreement for Collection and Disposal of Waste Materials Motion by Joshua Crossman to approve Resolution No. 632 authorizing Harold Lemay Enterprises to provide services for collecting and disposing of waste materials Seconded by James Blair Motion carried 5-0 OLD BUSINESS: None STANDING COUNCIL COMMITTEE REPORTS: Public Safety Committee — Councilmember Smith reported that the Public Safety Committee met and discussed the following: • Two new vehicles have been ordered • Hiring three new officers • The 3rd SRO position has been filled and they would like a 4th SRO for Elementary School • The Police Department has received steering wheel locks for citizens who own Hyundai vehicles due to the number of thefts • A speed radar sign will be placed on Cullens Road • The state is pushing for the department to have Chaplin services and a wellness program • Updates on passport application processing • There is a new TV in the lobby for displaying court dockets and to provide important information to the public who enter the building Finance Committee — Councilmember Richardson reported that the Finance Committee met and reviewed the following: • January 2023 Check Register and Position Summary report • Travel Policy MAYOR/CITY ADMINISTRATOR/STAFF REPORTS: City Administrator Stancil Updates — • The Police Department held interviews last week Page 2 of 4 February 14, 2022 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channei. ■ The City is hiring for a Wastewater Treatment Plant Operator • Beautification Grant applications are due by March 3rd • Lodging Tax applications are due March 1St ■ Pothole patching started today and will last about a week. Public Services Director Colt - • Three new trucks were delivered today for the new employees Mayor DePinto — • Held a meeting with YMCA Stakeholders on Friday. The next meeting will be held in March after a discussion with the City Council at the March Study Session • Military meeting was held and discussed a Veterans Memorial and the Military Banner program is back. • Gave a State of the City address at the Chamber of Commerce meeting COUNCILMEMBER REPORTS: Councilmember Blair - Councilmember Richardson — Attended the Chamber of Commerce State of the City, the Senior Center Breakfast and the Solid Waste Advisory Committee (SWAC) Meeting Councilmember Crossman — • Requested to add a discussion on the Big Rocks to the agenda for the Council Retreat • Encouraged everyone to attend Planning Commission meetings • Had a tour of City Facilities Councilmember Smith — • Attended the TCOMM meeting, Community Conversations, SE Thurston Fire Authority meeting, YMCA meeting and the Senior Center Breakfast Councilmember Brooks — + Attended a Kindness fundraiser at Prairie Elementary, Community Resource Fair, Chamber Drive 507, Movie Night at Millpond School, Public Safety Committee meeting, Homeless Task Force meeting, Community Conversations, Yelm Community Schools Study Session, tour of the city facilities, Friendship Bracelet Fundraiser • Participated in the Point in Time Census • Shared that Yelm Community Schools is looking for a new Superintendent Page 3 of 4 February 14, 2022 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channel. ADJOURNMENT: Motion by James Blair to adjourn the meeting at 6:44 PM. Seconded by Joshua Crossman Motion carried 5-0 Jo,e-pc,Pinto, Mayor Kat y Linnem er, City Clerk Page 4of4 February 14, 2022 City of Yelm Regular Council Meeting. These minutes record the official actions of the Yelm City Council. Complete recordings are available on the City of Yelm's You Tube Channel.