07-13-10 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, JULY 13, 2010 MINUTES
Mayor Harding called the meeting to order at 7:00 p.m.
2. Roll Call Present: Don Miller Joe Baker, Bob Isom. Mike McGowan, Tracey Wood, John
Thompson and Russ Hendrickson.
3. Agenda Approval
10-49 MOTION BY BOB ISOM APPROVING THE AGENDA AS PRESENTED. CARRIED.
4. Special Presentations- none scheduled
5. Public Comment
6. Consent Agenda Minutes - Regular, June 22, 2010, and Study Session, June 23,
2010
Payables -Checks 53821-53859, 35759, Totaling 367,510.37.
10-50 MOTION BY JOE BAKER APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
Public Hearing- none scheduled
8. New Business
a. Resolution 513, 2010 Water Bond Expense Reimbursement
Stephanie Ray informed the Council of the IRS guidelines to process expenditures and
preparation needed to reimburse the reserve contingency fund prior to the issue of the
revenue bond for the Downtown Well Capital Improvement and SW Well 1A
development.
10-51 MOTION BY JOE BAKER APPROVING RESOLUTION NO. 513 APPROVING
CERTAIN EXPENDITURES FOR REIMBURSEMENT FROM THE PROCEEDS OF
WATER REVENUE DEBT TO BE ISSUED IN THE FUTURE.
b. Ordinance No. 923 Revert Biennial Budget to Annual Budget Process
Janine Schnepf reported from the staff report that the annual budget process calendar
begins in August of each year for forecasting revenue and expenditures. In 2008, the
City of Yelm adopted a 2-year budget for the first time under a new Financial Director for
2009-2010. Staff and the finance committee recommend that we revert to the preferred
annual budget process for the 2011 budget year. To do so requires an ordinance to
repeal the adoption of the biennial budget process at the completion of the even
numbered year and begin the annual process. Staff will begin the budget work in August
and present to the Council and the finance committee in October for adoption in
December, effective January 2011.
10-52 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 923 REPEALING BIENNIAL
BUDGET ORDINANCE NO. 892(6/08) AND REVERTING TO ANNUAL FISCAL
BUDGET PROCESS
Killion Road LID Phase II- Release Retainage to Wood and Son, Inc to Correct
Total Retainage.
Grant Beck stated that subsequent to the June 8 retainage payment to complete the
closeout of the Killion Road Phase II project, it was discovered that an additional
amount was due the contractor. The correct total was verified by the finance department
as being held under a separate fund number. Two issues including P.S.E light poles and
landscape on the property remain on the project, but do not involve the contract with
Wood and Son.
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10-53 MOTION BY BOB ISOM TO RELEASE THE REMAINING RETAINAGE TO WOOD
AND SON, INC. IN THE AMOUNT OF $59,316.74 UPON RECEIPT OF ALL
REQUIRED PROJECT DOCUMENTATION.
Old Business -none scheduled
10. Mayor and City Council Reports
Councilmember Miller attended Longmire Park ribbon cutting of the Park's
Enhancement Project along with the other members of the Council: Baker, McGowan,
Wood, Thompson and Hendrickson
Councilmember Baker also attended Intercity Transit meeting
Councilmember Isom commented on the wonderful job Stephanie Ray did with a clear
and concise Water 101 presentation to Thurston Regional Planning Council in
conjunction with City of Lacey and City of Olympia.
He added that Thurston Public Utility District has requested that their contribution to
TRPC be reduced by changing their classification from Tier 3 to Tier 4, a move
discouraged by TRPC. The item was tabled.
Councilmember McGowan attended HOME Consortium meeting and toured an
affordable housing unit in Lacey that is similar to the Salmon Run mixed income
structure designed to be in Yelm. He also received numerous positive comments about
Longmire Park.
Mayor Harding reported his first pitch as, "low and outside" to begin the U10 State
Baseball Tournament at Longmire Park. The weekend event followed the ribbon cutting
on the previous Thursday for the concession and restroom building. He also attended
the Senior Center After Hours and Family Fun Day at Yelm City Park mingling with Yelm
citizens at both events.
Stephanie Ray added an update on the downtown well rehab project as successful with
no disruption of service during the cleaning and removing of the oxidized sludge from
the well screen.
11. Executive Session- none scheduled
12. Correspondence included the Thurston County Regional Planning Pre-agenda for the
July 9 meeting and a message from the AWC President Kathy Turner regarding
formation of Legislative committees for the 2011-2012 sessions. Comcast announced
rate changes to Yelm Comcast customers starting August 1, 2010 and the City of Yelm
announced the Grand Opening of the new concession/restroom facility at Longmire
Park.
13. Adjourn: 7.24
Ron arding, ayor
Attest ~c1
Janine nepf, Cit Clerk
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