04-10-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 10, 2012 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: J.W. Foster, Joe Baker, Bob Isom, Mike McGowan, Ken
Garmann, Tracey Wood and Russ Hendrickson.
3. Agenda Approval
12-25 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations -
-Proclamation - Bicycle Commuter Month - Duncan Green
Duncan Green was unable to attend the meeting. Mayor Harding read the Bicycle
Commuter Month Proclamation and encouraged all citizens to put forth their best
effort to reduce single occupant motor vehicle trips to reduce air pollution, energy
consumption and improve the general health and well-being of the community.
Public Comment. No comments from public.
6. Consent Agenda
Minutes - Regular Meeting March 27, 2012 & Study Session March 28, 2012.
Payables - Checks #57792 - #57911 Totaling $478,377.18.
YCP, Yelm Prairie Days, Lions Club June 21-24, 2012 (June 19-26 set up & clean
up), open to the public.
12-26 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED WITH THE CONDITION THAT IF THE LIONS CLUB WOULD
LIKE TO HAVE A BEER GARDEN THIS YEAR AT PRAIRIE DAYS, IT MUST
COME BEFORE COUNCIL FOR APPROVAL. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Resolution No. 531, 2012 Water Conservation Program - Commercial
Irrigation
Grant Beck stated the City Council adopted a water conservation program in
2010 that established a water budget for each water customer with an irrigation
meter. The budget was based on the amount of water according to the
Washington Irrigation Guide needed to maintain healthy and productive
landscaping, or the customers use in 2009, whichever was less. This program
was anticipated to reduce irrigation usage in half. The program was highly
successful and water customers saved over 6.8 million gallons of water in 2010,
we beyond the anticipated savings. The Council continued the program in 2011.
The proposed 2012 water conservation program is identical to the original 2010
program with the exception that the water budgets will not be established by
resolution of the Council, but rather by the Community Development Director.
This increases the flexibility of the program to add new users and adjust budgets
during the program season if needed. The total amount of water allocated for
irrigation in 2012 includes approximately a 5% unallocated reserve for the
purpose of adding new customers. The requested 2012 irrigation budget is
1,100,000 cubic feet (25.25 AF).
Page 1 of 3
12-27 MOTION BY BOB ISOM ADOPTING RESOLUTION NO. 531 RESTRICTING
THE USE OF WATER FOR IRRIGATION PURSUANT TO SECTION 13.04.97
YELM MUNICIPAL CODE AND ESTABLISHING POLICIES AND PROCEDURES
FOR THE IMPLEMENTATION OF WATER CONSERVATION MEASURES IN
2012. CARRIED.
b. Yelm Ave. W. Sidewalk Project Closeout
Stephanie Ray stated in spring of 2011, the City received grant funding in the
amount of $199,320 in federal surface transportation grant money to complete
missing gaps sections of sidewalk; improve ADA access; and improve crosswalks
and sidewalk frontage along Yelm Middle School. The City was also successful in
obtaining an additional $22,000 in federal enhancement grant money for
improvements in front of Yelm City Hall. The section of existing sidewalk from
Edwards Street to Railway on the north and south side were not included in the
project boundaries because they did not meet the criteria for the grant funds.
October 11, 2011 Council approved the addition of these sections of sidewalk in a
change order in the amount of $51,148.00. This brought the total project cost to
$246,098.50. The City's total contribution to the project became $93,278.50
funded from the Arterial Street Fund (102). Henderson Partners were award the
contract and began work on September 13, 2011. The project experienced a
significant amount of vandalism and weather delays, however, in March of 2012;
the City accepted the project as complete. The Washington State Department of
Transportation accepted the project as complete and meeting all ADA
requirements as of March 20, 2012. The final total project cost was $240,712.75,
which was a minor project under run in the amount of $5,385.75. Mayor Harding
praised Ms. Ray for a job well done and Councilmember Baker said it is some of
the best improvements made by the City of Yelm.
12-28 MOTION BY ]OE BAKER AUTHORIZING STAFF TO RELEASE RETAINAGE TO
HENDERSON PARTNERS UPON THE RECEIPT OF ALL REQUIRED AGENCY
APPROVALS IN THE AMOUNT OF TWELVE THOUSAND THIRTY FIVE
DOLLARS SIXTY FOUR CENTS ($12,035.64). CARRIED.
c. Fadi's Bar and Grill Cabaret License
Lori Mossman explained that the new owner of Fadi's Bar and Grill located at
15425 Mosman Ave. SW has applied for a Cabaret License. Any establishment
serving alcoholic beverages as well as providing live music entertainment is
required by the Yelm Municipal Code to apply for a Cabaret License and agree to
the terms in the application (YMC 5.12.090). Police Chief Todd Stancil has
reviewed and approved the application as well as the Washington State Liquor
Control Board.
12-29 MOTION BY TRACEY WOOD APPROVING THE APPLICATION FROM
REBECCA VARGAS TO OBTAIN A CABARET LICENSE FOR FADI'S BAR &
GRILL LOCATED AT 15425 MOSMAN AVE. SW YELM, WA 98597.
9. Old Business — None scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Thurston County Solid Waste Advisory
Committee (SWAC) meeting.
Page 2 of 3
Councilmember Baker attended the Intercity Transit Board meeting where they
decided to get rid of all their Ford trucks and purchase Chevrolets. In addition, the
Advisory Committee is looking for someone from Yelm to be on the board.
Councilmember Isom attended the Thurston Regional Planning Council where
they amended some bylaws and upcoming projects. Also reminded Council of the
upcoming Sustainable Thurston workshop on April 18, 2012 6-8 pm at the Yelm
Public Safety Building.
Councilmember McGowan attended the Thurston County HOME Consortium
meeting were they discussed the funding federal and state funding cycles. Also
reported that the Salmon Run Apartments currently has a waiting list for persons
interested in renting the low-income units when they are complete. There will be
more information to come on how to get on that list.
Councilmember Wood attended the Yelm Transportation committee meeting
where the Mosman Project and the Sidewalk Closeout were discussed.
Mayor Harding attended the Thurston County Economic Development Council
were Yelm Faith Harvest won non-profit of the year. Also attended the Yelm
Finance Committee meeting, the Yelm Transportation Committee and the
Thurston County Mayor's Forum.
11. EXECUTIVE SESSION - NONE SCHEDULED
12. Correspondence -None provided
13.f Adjourn :35 pm
1
R ar ing, ayor
Attest
Lori Mossman, Deputy City Clerk
Page 3of3