09-11-12 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 11, 2012 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call. Present: J.W. Foster, Joe Baker, Bob Isom, Mike McGowan, Tracey
Wood, Ken Garmann and Russ Hendrickson.
3. Agenda Approval
12-58 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
5. Public Comment -
Cecilia Jenkins reported on behalf of the City of Yelm Parks Advisory committee
regarding the Skateboard Park located behind the City Park. The committee is
asking for the council's support to stop the permitted tagging at the skate park
and encourage enforcement of strict penalties for tagging. The buildings and
benches at the Yelm City Park are being vandalized along with some businesses
located in town. The committee's goal is to paint over the skateboard park, make
it more attractive, and clean with no tagging. Mayor Harding has been working
with staff to come up with a plan to address the graffiti around town and at the
City Park. Public Works will be painting over the graffiti in the park soon and the
City will step up its efforts to enforce no tagging. Councilmember Isom asked to
have this issue brought to a Study Session for further discussion.
Steve Klein addressed the council on behalf of JZ Knight to speak about
Resolution No. 532, the Six Year Transportation Improvement Program (STIP)
that was approved on July 10, 2012. Grant Beck, Community Development
Director was directed to bring the amended STIP back to Council for approval.
Mayor Harding stated there will be a staff recommendation at the next council
meeting. Mr. Klein asked that the City look at doing something with the
intersection at Morris Road. It has become very dangerous with all the school
buses and traffic.
Diane D'Acuti spoke against the Y5A realignment and signal project at Burnett and
93rd intersection.
6. Consent Agenda
Minutes -
Payables - Checks #58723 - #58854 Totaling $533,982.07.
12-59 MOTION BY RUSS HENDRICKSON APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
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8. New Business —
a. Parametrix Reclamation Facility Process Optimization and Capacity
Analysis Scope of Work
Stephanie Ray explained that the City contracted with Parametrix to look at
process optimization improvements in February of 2012, in an effort to bring the
water reclamation facility (WRF) into compliance with reclaimed water permit
requirements. The primary goal was to produce reclaimed water no later than
June 30, 2012. Process improvements included modification to the sequencing
bath reactor blowers; using oxidation reduction potential monitoring to help time
process steps; and the addition of MicroC as a synthetic food source (carbon) to
enhance the de -nitrification process. There was also an analysis of the organic
nitrogen TKN (Total Kjeldahl Nitrogen) component as well as a high-level analysis
of side stream flow loading as a result of filtrate from the gravity belt thickener
and backwash wastewater from the sand filter. With the process improvements
the plant was again within reclaimed water permit requirements by mid May. The
plant has remained stable since May; however, during the initial work effort there
were recommendations made for additional analysis that could further refine the
treatment process, and identify how much treatment capacity remains at the
plant to produce reclaimed water. The work product from this effort would feed
directly into the next phase of planning, which is the Capital Facilities Plan. That
plan would then identify and include preliminary engineering and capital costs of
larger capital projects required to continue to meet the projected population
growth as outlined in the General Sewer Plan. The proposed project is to be paid
from the sewer capital improvements fund 413.
12-60 MOTION BY MIKE MCGOWAN TO AUTHORIZE MAYOR HARDING TO SIGN A
CONTRACT WITH PARAMETRIX IN THE AMOUNT OF $70,511.61 (SEVENTY
THOUSAND FIVE HUNDRED ELEVEN DOLLARS SIXTY ONE CENTS) FOR
ENGINEERING SERVICES RELATED TO THE WATER RECLAMATION
FACILITY PROCESS OPTIMIZATION AND CAPACITY ANALYSIS. CARRIED.
b. Notice of Intent to Purchase Water Rights — Jensen
Shelly Badger stated the Water rights mitigation within the Deschutes River basin
has been a joint effort between the cities of Yelm, Lacey and Olympia, and has
been approached in phases with separate interlocal agreements and budgets.
Phase I identified potential water rights that could be acquired for mitigation
purposes. Phase II authorized the purchase of water rights and land for mitigation
purposes, and the development of a restoration plan for that purchased property.
Under Phase II, the cities purchased approximately 200 acres of farmland on the
Deschutes River (also known as the Smith Farm) in 2011 and the water rights
associated with the farm, and signed an option agreement for purchasing water
right S2 -00972C from Dillard and Juanita Jensen. The Jensen water right
authorizes withdrawing 0.5 cubic feet per second, up to 100 acre -fee per year,
from the Deschutes River. The issuance of water rights from the Department of
Ecology signaled the approval of the cities' water rights mitigation plans, which
now obligates the cities to exercise the option agreement for purchasing the
Jensen water right, which expires on October 24, 2012. The total cost to purchase
the Jensen water right is $300,000 plus title, recording and escrow charges, of
which Yelm's 1/3 share is $98,819.22 to be paid from the 2010 Water Revenue
bond proceeds, fund 431.
12-61 MOTION BY BOB ISOM TO APPROVE THE PURCHASE OF THE JENSEN
WATER RIGHT WITH THE CITIES OF LACEY AND OLYMPIA AND
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AUTHORIZE MAYOR HARDING TO SIGN THE NOTICE OF ELECTION TO
EXERCISE OPTION AND RELATED PURCHASE DOCUMENTS. CARRIED.
9. Old Business - none scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended the Intercity Transit Board meeting where they
discussed the proposed Park & Ride located at the Hawks Prairie Landfill. The
board will be replacing their current Manager who will be going to work for Sound
Transit.
Councilmember McGowan attended the Thurston County HOME Consortium
meeting where they reviewed their retreat and some changes in communication
methods within the consortium with the Advisory Board. The Consortium took the
first steps in the advisory capacity with three different state and federal grants.
The election of Officers was tabled until February of 2013.
Councilmember Wood attended the TComm 911 Admin Board meeting and
received a 2013 committee budget update.
Mayor Harding presented the Thurston County CDBG Entitlement Grant program
to the Tenino City Council and it was approved. Bucoda and Rainier also approved
the program. Mayor Harding attended the Business Resource Center Committee
meeting. Mayor Harding was appointed to this committee by the Economic
Development Committee (EDC). This is a branch of the Thurston EDC that offers
resources to small businesses.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included -
TC Chamber Forum, Meet the Candidates, September 12, 2012
Olympia, Lacey, Tumwater Visitor and Convention Bureau newsletter,
September and October events.
PUD Utility District No.1 of Thurston County, Final Draft Report, Electric
Initial Business Assessment.
TC Public Works and Emergency Services, invitation to dedication Emergency
Coordination Center, September 19.
TC Chamber, Voice Magazine, Exercise Your Right to Vote, Sept/Oct 2012
13. Adjourn 6:38 pm.
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Attest: J ! �-R- �•��y(Q%
Ron Hardi g Mayor Lori Mossman, Deputy City Clerk
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