02-26-13 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, FEBRUARY 26, 2013 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: J.W. Foster, Bob Isom, Mike McGowan, Tracey Wood, Ken
Garmann and Russ Hendrickson. Excused: Joe Baker.
3. Agenda Approval
13-11 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations - none scheduled
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting February 12, 2013
Payables - Checks #59821 - #59896 Totaling $200,398.09.
13-12 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Homeland Security Region 3 Mutual Aid Agreement
Todd Stancil explained that the prior agreement expired in December of 2012
and was signed by member agencies including the counties, cities, tribes and
political subdivisions located in Washington State Homeland Security Region 3,
specifically Grays Harbor, Lewis, Mason, Pacific and Thurston Counties. The
agreement was established to facilitate and encourage assistance among its
members; and in the event of an emergency, allows members to receive
assistance in the form of supplemental personnel, equipment, materials or other
support. At recent Homeland Security Region 3 Committee meetings, it was
decided to include state colleges in the agreement. This agreement would be in
place through December of 2017.
13-13 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN THE
REGION 3 MUTUAL AID AGREEMENT. CARRIED.
b. Ordinance No. 964 Yelm Police Department Imprest Fund
Todd Stancil reported the Yelm Police Department has never utilized a petty cash
fund or an Imprest Fund to operate controlled narcotic purchases. When cash was
needed to execute an undercover or controlled narcotic purchase, an officer or
Police Chief would utilize his/her personal cash. In order to prosecute dealers and
users alike, we are required by the courts to have a significant amount of probable
cause to make the arrest. Conducting controlled narcotic purchases is considered
a significant piece of evidence that aids in eventual prosecution. The Imprest Fund
would allow immediate access when opportunities present themselves. The City
Treasurer has reviewed the request for the Police Department Imprest Fund and
has created a policy to outline safeguarding and replenishment procedures. The
custodian of this fund would be the Chief of Police.
Page 1 of 3
I
13-14 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 964, ESTABLISHING A
POLICE DEPARTMENT IMPREST FUND TO BE USED DURING DRUG
INVESTIGATIONS IN AN AMOUNT NOT TO EXCEED $1,000 AND
DESIGNATING A CUSTODIAN. CARRIED.
c. Parametrix Scope of Work — Cochrane Park Rapid Infiltration Basin (RIB)
and Wetland Evaluation
Stephanie Ray explained that Cochrane Park plays a vital role in the City of Yelm's
reclaimed water program. The Washington State Department of Ecology has
recognized reclaimed water as an approved mitigation source. As part of the City's
water rights mitigation plan and strategy to offset the future impacts to Yelm
Creek of development of the Southwest Yelm Well 1A, the City has agreed to
infiltrate an additional 56 acre feet per year of reclaimed water into the existing
rapid infiltration basins (RIB's). Currently, the City infiltrates 50,000 gallons per
day, or 56 -acre feet per year of reclaimed water into Cochrane Park. Reclaimed
water enters the park at the waterfall weir and then proceeds through a series of
wetland cells, including the fishpond, where it eventually discharges into one of
the three rapid infiltration basins (RIB's). During an initial site visit Cochrane Park,
it was determined that further analysis of the baseline condition of the fishpond
and wetland cells was required. The proposed scope of work from Parametrix
outlines the preliminary technical expertise required to establish a baseline
condition of the park and provide the City with next step options for the RIB
recharge project and potential wetland rehabilitation project. The deliverables of
this scope of work will provide two technical memorandums, one for each specific
task order. The cost for the scope is proposed to be paid out of the Sewer Reserve
Fund 413 and tracked separately. The RIB work will cost $26,495.26 and the
Wetland Rehabilitation analysis: $7,191.96. Fund 413 currently has sufficient
funding for a scope of work.
13-15 MOTION BY BOB ISOM AUTHORING MAYOR HARDING TO SIGN A
CONTRACT WITH PARAMETRIX IN THE AMOUNT OF (THIRTY THREE
THOUSAND SIX HUNDRED EIGHTY SEVEN DOLLARS TWENTY TWO CENTS)
$33,687.22 FOR ENGINEERING SERVICES RELATED TO THE EVALUATION
OF THE COCHRANE PARK WETLANDS AND RAPID INFILTRATION BASINS.
CARRIED.
d. Yelm City Museum/Yelm Prairie Historical Society Service Agreement
Revision
Shelly Badger reported that the Yelm Prairie Historical Society (YPHS) is a group
of dedicated citizens who have invested time and money in preserving and
maintaining the history of the great Yelm area. In January 2009, the Yelm City
Council approved the current Volunteer Services Agreement between the YPHS
and the City of Yelm. This agreement was drafted for the Yelm Prairie Historical
Society to provide museum operation services to the City. They are requesting a
change in hours of operation to have the museum closed during the winter
months, from Thanksgiving week through mid-March of each year going forward
due to low attendance. Staff was directed to contact YPHS for contact phone
numbers for information when museum is closed.
13-16 MOTION BY TRACEY WOOD APPROVING AN AMENDMENT TO THE
CURRENT ORGANIZATIONAL VOLUNTEER AGREEMENT WITH THE YELM
PRAIRIE HISTORICAL SOCIETY REVISING THE HOURS OF OPERATION
FOR THE YELM CITY MUSEUM (LOCATED AT 207 THIRD STREET).
CARRIED.
Page 2 of 3
9. Old Business - none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Thurston County Solid Waste Advisory
Committee (SWAC) and reported that Terri Thomas will be attending tomorrow
night's Study Session to discuss plastic disposable bags. There are two new
projects coming forward. The first one is designed to help residents and food
industry businesses, to reduce the amount of food waste. The other one is to
create a portable deposit area for building materials located in Lacey at the
Thurston County Landfill that will then be brought to the Habitat for Humanity
location in Yelm for separation. Councilman Foster also attended the Nisqually
River Council meeting where they discussed development of the Community
Forest, which will impact our community. Also attended the Well 1A water tasting
at City Hall last week. Councilman Foster thanked the staff at Public Works
specifically Kevin Ray for working with the Dollars for Scholars committee to get
the banner installed and repaired. He encouraged everyone to attend the event,
which starts at 4 pm at the Yelm High School. He also congratulated the Mayor on
his new position as Thurston County's Deputy Auditor.
Councilmember Isom attended the Sustainable Thurston meeting where they
discussed land use planning. Councilman Isom received a phone call from Kathy
McCormick with the Thurston Regional Planning Council (TRPC) asking for
participation from Cities by providing something that would encourage
participation in a survey they are conducting. Councilman Isom volunteered a tour
of the Wastewater Treatment Facility and Cochrane Park. The County will be
donating a tour of the Morgue.
Councilmember Wood attended the Transportation Policy Board meeting and
they elected officers.
Councilmember Hendrickson attended the Parks Board meeting and a 3D
conceptual drawing was decided upon.
Mayor Harding attended the Mayor's Forum where they discuss the plastic bag
ban. Mayor Harding met with Thurston County Commissioner Sandra Romero and
discussed the proposed City Park/Community Center Project and they toured
current City facilities. Mayor Harding attended the Economic Development
Committee meeting, the Business Resource Center Retreat and the Thurston
County Entitlement Group meeting.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included -
AWC Legislative Bulletin dated February 18, 2013
Thurston Regional Planning Council Pre -Agenda for Friday, March 1, 2013
AWC Center for Quality Communities- nominations due by March 15, 2013
Comcast - Basic Channels Migrating to Digital Format, dated February 20, 2013
13. Adjourn 6.38pm.
Y
Attest: G=C.
Ron H r 'ng, Mayor Lori Mossman, Deputy City Clerk
Page 3of3