453 Protocol Manual
CITY OF YELM
RESOLUTION NO. 453
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF YELM,
WASHINGTON, ADOPTING CHANGES TO THE CITY OF YELM, MAYOR AND
CITY COUNCIL PROTOCOL MANUAL;
WHEREAS, the Mayor and City Council have determined it appropriate to adopt
procedures and policies for the operation and conduct of business; and
WHEREAS, it is necessary to periodically review provisions within the CITY OF
YELM. MAYOR AND CITY COUNCIL PROTOCOL MANUAL.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF YELM,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The CITY OF YELM, MAYOR AND CITY COUNCIL PROTOCOL
MANUAL, dated June 8, 2005 is hereby adopted as the policies and procedures of the
Mayor and City Council for the conduct of business.
RESOLVED this 8th day of June, 2005.
...
,
APpr1:V
~~.,
A,&& :1fvas, Mayor
----...
ATTEST:
¿;Aú, yJ~~Lk '
Agne(hennick, City Clerkffreasurer
PASSED BY THE CITY COUNCIL: June 8, 2005
City of Yelm Resolution 453
Page 1 of 8
7. Budget
a. Establish goals and priorities which provide framework for budget-
discuss and adopt final budget and amend as needed.
b. Set city tax rates, to the extent permitted by statues.
c. Set utility rates and other fees as required.
8. Council Meetings
a. Adopt Council rules of procedure.
b. Participate in preparation of council meeting agenda as provided in
council rules.
c. Discuss all policy matters and make decisions following the adopted
rules.
9. Relationships with Other Entities
a. Decide whether City will participate in optional government
orgt'lni7Jttions, provide guidance to Mayor or other city
representatives.
b. Serve as City representative on certain intergovernmental bodies.
2.03 Role of Mayor
A. Chief Executive and Administrative Officer
The Mayor is the chief executive and administrative officer of the city, in charge
of all departments and employees, with authority to designate assistants and department
heads. The Mayor may appoint and remove a city ~rlministrator, subject to the
confirmation by a majority vote of the city council. if so provided by ordinance. The
Mayor shall appoint and remove all appointive officers of the city. which shall include: a
. city attorney. a chief of police. a city clerk/treasurer. a public works director and a
community development director. He/She shall have general supervision of the
arlministration of city government and all city interests.
The Mayor shall preside over all meetings of the City Council, when present, but
shall have a vote only in the case" of a tie in the votes of the Council with respect to
matters other than the passage of any ordinance, grant, or revocation of franchise or
license, or any resolution for the payment of money.
The Mayor has the power to veto ordinances passes by the Council as provided in
RCW 35A.12.130 but such veto may be overridden by the vote of the majority of all
council members plus one more vote.
The Mayor shall prepare and submit to the Council a proposed budget.
B. Ceremonial Representative
The Mayor shall be the official and ceremonial head of the city and shall represent
the city on ceremonial occasions, except that when illness or other duties prevent the
Mayor's attendance at an official function and no Mayor Pro Tempore has been appointed
City of Yelm Res. 453
Page 2 of 8
Chapter 7
Interaction with City StafJ/Officials
7.01 Overview
City Council policy is implemtftteð through dedicated and professional staff.
Therefore, it is critical that the rel,.tionP~ir betweea Council and staffbe wen understood
by all parties so policies and programs may be i"'plt'flentt(l.,\~<"æd1y. To support
effective relationships, it is important tbat roles lie clearly recogni~=
7.02 Mayor-CoDcil PIa. of GoVerDllllDt
Yelm has a Mayor-CouncU plan of SOVel'ltJM1f ¡a"'Îc-IIYt with this sIrUcture, the
City Council's role is to establish city policies and piorities. The Mayor implC'œ'ltp
those policies and undertakes the røtmini~on oftbe OI'pn;78tion.
The Mayor enfcxœs the laws, directs the daily O~idiODS of city governm~t.
prepares the budget. aDd ift\rl~þI tile po.lica and programs ini1i.t~ by the City
Council. The Mayor di«.cts and COOfttiDates the various clq)a&bãads. The Mayor is
responsible for appointiag all department ~tol~ and authorizina all other perI01InrJ
positions and may appoint a City ¡\dmmi!lh"&tor, ~ect 10 the confirmatiOI\ by a majority
vote of the city council. to help carry out ~ above duties.
The l'OSition of City Administrator. shall be fi1Ied by gp"i.d\a.. .It of the IlU\Ypr.
subject to the confirmation by a mtjority vote oftbe city councD.. to .ve at the pJlHMlne
of the Mayor. While the Mayor ....It appointive aDd removal authorÎ\Y over the reJI'.;ninp
çpointive positions. which sba11 iDclude: a ci1y .ut6u-J- a cbief of ao1ice. a city
c1erk/treasura'.. a public works director 8Dd a conummi\)' develo~ director. the Mayor
will employ a co11abora1ive pmcess tbat ftllUfe!l at least two (2) Citr-Council members
in the pmcess of reviewinø the candidates. fer key JI04iôoÞIl- within t'w City. Once the
Mayor bas made a fiDa1 decision on bisIher selection of a r.Al'tdida~ for a key position
within the City, the Mayor will convene an Executive Session to advise the City Council
of the decision. This K$SÎop will occur prior to any publio ~~ of the decision.
The City Council authorizes positions tbroush the budget process; based upon that
authorization, the Mayor rn81r~ the appointments. ~ than the City Administrator
position. which is subject to the confinnation by a majority vote of the cj~ council. The
Mayor appoints members to the Civil Service Comm;aion.
The Mayor-Council plan of government is outlined in RCW 3SA.12. The powers
and duties of the Mayor iDc1ude:
\"ILY or yelm Kesolutlon 4b3
Page 3 of 8
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D. Special Presentations .
The City Council may receive awards or special recognition's 1iom various
agencies, C01ftmittees, or individuals during this segment of the medJng.
Council may also take the opportunity to acknowledge outstanding achiev.,nt'ttJ
or present awards to employees, groups, or other individuals. Pursuant to Section 2.03(8)
of this mAn..,), the Mayor is vested with the authority to initiate proclamations.
E. Public Co"",.nt "" . . - ~ _ "I .
During this portÏoo of the l11eeti~ the Mayor will invite cit17ft'c to talk with the
Council about topics that are not !\C~..If(1 for pubHc testimony on the eveDÎDS's ~~.-
S~.a1rers wiIl)m limited to five (5). and their ~1It.Û<'DI to i tine (3) minutes gg¡,
unless a loager period is permitted by the presiding ofticer and/or Council. S~1rm are
asked to fill out the ~«cards provided.
WrittcD comm~tc may be submiUecl into the t~fJ of a CouncilIÐ~ne by
presentiag the written "OC'nncnt to the Clerk of the ).(ftÛ"I~ A copy of the A~eJ'It
will be proWled to each Council Member; the documeat will DOt be œad aloud.
F. Consent Âgendtl
Those mtattm ofbusiDess that requiœ action by the CoUDCil which are oonci~
to be of a mutine and DOJHXmtroversia natuœ are plaœd on the coasent ~"". The
individual items on the OO!'Pet't 88"'1' sball be approved, adopted, or ~n.ctetl by one
motion of the Council. Examples of such items include:
· Approval of all Council Ø1in'1fes;
· Acupta4ce of adVÍSQly board aDd commission minutes;
· Approval of IIUIIIIUl111id claim checks;
· Approval of payroll- pre1imi~ and final;
· Past use requests
· SettiDø dates for public beariDpImeetinp;
· Passage of resolutions and/or ordÎl'......M! which the Council has given
directions to place on the CODSeDI ~I\;
· Final acceptance of public works construction projects as complete.
No (liSÇIIs..-don shall take place œgarding any ¡taD on the coasent S\gendtl beyoDd
"Vittg questions for simple clarification.
Unless a ~ber of the CoUDCil requests a &'f"dil\f of the minutes of a Council
meeting, such minutes may be approved without reading, if the Clerk has previously
furnished each member with a copy thereo£
Prior to approviDs the items on the CODSeDt ~A", Council Members may
request to withdraw (or pull) any item aDd take action separately on that item. Council
City of YellT) Resolution 45~
P::IQA 4 nf R
Board '" CommislioD Meaabenbip " QualifieatiOD Matrix
City of YeIaa - Advisory Boards .. COIII...la.iou
Meabenhip A QaalifieatioD Matris
YELM PARKS ADVISORY COMMl1TEE - Yelm MIØlic:ipal CocIc Chapter 2.32
MembenJalp TenD Leagtb AppoID"
A.tIaority
7 3 year tam Ma)'ar
SøeciII Recluirellleatl
None
YELM TREE ADVISORY BOARD - Yelm M1IDicipal Code Chapter 2.34
MelDbenllip Teraa Leagtb AppoiatiDl
Aatllority
Ma)W
7
1111: tam of oftiœ for four IlU'llWbn shall be
two )all and tine mcmbc:ra shill be line
~
--rile tam ofofliœ for die aItcmate member
sbaU be two yellS.
Relideacy Requiremcats
Resi<Wlt ofYeJm Area
Relideacy Requlremcats
NODe
SDecIal............
.An altaDa1e boIId member sbaU be çpoiated by Ibe III&)G' ofdle city. ne purpose ofdle aItemate boIrd Iw.Mftœr
shall be to lit in place ofay.... boIrd '"fill""" cIuriøc rr.~" tree IdvisaIy boInI ~. The aIta1IIre board
ft\tlllher may 0DIy fill in for . siD&Je Ibseat boIId I~-Mh.v aDd shall baw die same powcn. the baird members. The
a1tcmate boenllDllDber may DOt sit ill the CIPICÍtY ofbolrd chairpenaL
YELM PLANNING COMMISSION - Yom Mœdc:ipal Code Q1apta' 2.36
Melllbenbip ,... ..... AppoIatlq
A.rIIorIty
Appoiated by die
IDI)'ØI' oftbo city
subject to
eaaðnuIioa by _
the City CouIu:il
ReIideacy Raq.......ts
Qae .f.... .....18 ,~ "';"IIn1)1
1JiW-'. 18" ,10, ;iay ,'-, ,--=-rÏlR
... ... . .-_ eI"li~ ecx:g. ~"".,&,
...._ af ofti.. ea .... eitrfl..--::..
:,...;n_ia.~ -'--" leiaci.. \\.:~ 1ti&.. af
ar.. a~\ ~"J ...Iil Tt, 'LoU. eføf;r
=f.~:,"t Of:a.-lll""'. ,. ..~
Pe&ideI: 11.) iø .':1 'vi NIJ!IVId fa " tRy
rl&ik~~, ......1....1..-1 :iLQa wä. c
Ib;.).. tc..u å ~.. kid.. 11 is
..... i. Iv '" ..L_,.... oft'-e l~"\,
Y~1m &t::~=n __~II ,-1III4Ie
~-...-...r..:;ic+...:'i.al3f'ctEee 1~-L.pr.....11
_wi'" \YÏlJ"1t, M-", Y;Iw &t:1IeIiw
eD3'_-~~'1 r....I.ff.....~ There is
CJWIfM ¡.- ciW øJ.....iV commission
c:œ-'-Þw of.,.. PN!lllbers, 1be tenD of
office of the n~nll {11o shaU be ,ix wars.
Søecial ReeI.I........
Members shall be selected without JaþICt to polifipl aßililtions Iftd sbaIl.w without COIur~DSI!ion
9
Z
CiL)' aT yelm Kesolutlon 403
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None
Page ö of ts
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CIVIL SERVICE COMMISSION FOR
POUCE DEPARTMENT - Yelm MuniciDal Code Cbapter 2.48
Meaabenhip Tena LeapIa
3 Members sbaU meet the qutJifQtionc
prescribed by ..law aDd shall be
'l'f cinfed for . six ~ tcrna. ~..n"'-I\Cing
cm1be first clay of July of odd IIIImberecl
)all. In makiD& first appoÏDtlDl:ldl. the
ma)W shall dfs'" oao ~ber to serve
for a two )'eII'tenD. aae to sene far four
)'UI'I. ad ODe to ICI'YC r.:& six ~ t.enIL
1'haIafta',.as each term expins,
~;;:~ sbaU be made for a six)af
term.
Appolatåal
Autlaority
Ma>-
Resideaey Reqalreaaeats
None
. "I
SDIdaI...........
~ A' .IS'O EJI&IbUIty: All fùII paid,s_._ police oßiceq holcliD& a ~itiŒl ill the city police deparIment.
iBfLr":,. ør..··"~ the police cbie( who have served ialUCb ~, CQlltiJ'II~,·.ly for. period oflix months
last... am ~-T11y adopted IDd ~ penDIIIIIItIy iDto cival.-vice lad iDto sucb oftioe. place,
position or cmp10ymcat which any such pcrsGllblslleJd. ~_Iy aad effectually to III iDteDts and
purpoICI. as ifsw:b perIOD had been ~..··,,,Cly It4JOdcd thereto UDder civi1.-vice del' p-tft...,tion aad
~"'!I. Pcnoas DOW boIdiD¡ 111)' such positioa who have DOt .-ved in sucb poIitioD c:cwti1l\ICMJ.ly for a
period ofsix IIIODIbs list pili sball be &iWD cndit for 1M limo they have held such positioa as a temponIy or
probadcmIy appo~ IDd shall be 6IQ;.RAIicalIy adopted ad ~.r.tøI.......'"!IIt1y iaID civiI.-vice aad
iDto such positioa upaa tile ~1t!ri1D of six moatJas' ICI'Vice, UDIcas t-.^i-~··~.d prior tbcntø.
2.48.070 EiapIoyIHIIt nqa........ - ~I'J ActIoD: AD IppIicaDts for ~ with tile police
fœœ of1he city shaD be required to llaw1be qu,li~ be subject to competitive ..lIIi....~ have a
tcøure of oflicc, IIICI be subjec=t to nmovallDd discipIiMIy KIioD. provided by state law IDd Ibe civil service
rules IßCI ,........... adopted by the ~i_nn punIIå...... In order to eaable die ~illti"l power to
exeråse a cboice ia the fillin¡ of~ Ibe COßIIIII." "I CIItify, ~~'V pouiblc.lbe IIIIIIeS oftJne
pcnaas staDdiD& Jú&bat 011 the e1i¡ibility list for each acancy 4)o.~.t£ iD tile cIas for wbida "Ippo~.h.('.at
is to be made, aDd die ~·":·C power IhaD tba'eupaa appoiDt die peno8 cIeemed best saieed tbr tile ~ition
to be filled. subject to die pro~-.y ItIVice periocIl4'O'icbt by law ad 1be rules IDd ~.I..¡g,. oltbe
cornwniesiO"}- 1be poliol chief IIId suparior ofticcn IbaIJ ccaiDue to baw Cbe power IDd auIbority to __ise
IIDCI impose miDor d!fCip1tø-ÿ acIioa DOt iDvoIviD¡ IIIIIOVII. ~oa. dIIDotiao or ædudiaa in pay or
pade, upon members orabe police force for drRlicdoa of cI1q 01 in&ac:Iioas ofru1es. orela. or policies of the
JJOliœ ~4 without beiDI! required to file a wriUaa 9C~"'{'D. œøort or ñ~"".ft,.ft with the COJftIIIillion-
C'ity QfYolm Bosolution ~53
Pnac6of8
POLICE ADVISORY COMMITrEE - YeJm. M1mic~1 Code Chapter 2.51
Melllbenlllp
12
TenD Lea_
Ten.n ofappoinmaent AD tams of
members sba1I begin on September III ofdle
year of~ntø1_ aDd ead on Aupst 30*
of1he final yearofeppo~""'" Rep-
police advisory commiuee nwnbm are
appointed for tbree )'CII'tams. Y ouda
members are appointed for one )at terms.
For 1999 only, one thinlofthe replar
mmNrship sbaU be appoiatod for two yea.
0DHhird for three years, aDd 0DHhird b'
four years so that in fiIture years no more
than one-dúnI of tile regular membership will
be new to Ibe police advisory COI"mittM in
any aiven )'eIU'.
AppoiDtiDl
Autlaority
Mayor &: Police
Chiefwa1lrwiew
the roster
confirmatiaa and
fIUIJrIINn of tile
advisoly
committer...
PiDalista IN
P"'UCR."4 to the
filii city council
for approval.
Resideacy Requiremeats
AU police Idvisory co:nnü~
JœIII.bn must be city ofYeJm
res~ b-lCiness ownas or be
employed in the City ofYelm.
SøedaI Reel..........
GIVup sncIIn. A ".......tcl ollhe police Idvisory CO'ftmittM IhIU be 1I1c:&ed lIID1I8Oy to chair the ~ Because
the poliœ IdYÌSGl')' rnIIIIIIÍffIY!'llVle is IdYÎlOly, official ~c II'e determiaccI by œÐ~M~ wida ample opporcunity
for the ____ of d:-senri.., opiniOlll.
YELM IBR4RY ADVISORY BOARD - YeJm MUDicipa1 Code Cbuter 2.63
Me.benIIIp Tena ..... AP.......
A~th~tUy
Mayer
s
The tams for all ~~i4!oA _ the boIrd sbIII
be five)4lll'l and shall expire on Deœtnlw
1- of the 1IIt)al' ofdle term. The expindiœa
year of ro'm. terms aa the board &ba11 be'
SL&&A~ so DOt men IbID aae ~
expins in die same )'111'. No ..... sIIaU
.-ve men dum two coasecuIive IenIIS.
except. penon appoiDted to fiB m uaupå\d
tam of leIS Ihan two·"...
ReIJdeDcy ..............
1bree of the ~ms
appoiDtecl shall either be a
resideDt of the city ofYeIm or
IhaII own aJ'0put)' insicfc the
city limits ell'shall haw a
current~ofYelm bf~lI'us
1iceDse. The rem+iI,£ two
ftJeP'ftNn shall reside witbin
either the Yelm or Rainier
school cIistricIs.
Speclal.....we.eau
Board memben shall be appointed on the basis of cIemonsIrIted interest in. or knoWledge and support of public libraries
IDd saw without C(I-~.SP!im for their .-vice.
City of YoIm nf:3~utioo1C3
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I"'--c.~", 7 of 0
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YELM HISTORIC COMMISSION - Yelm Municipal Code CbIJ*r 15.21.030
Me.benlllp Tena Lea_ AppoilltiD.
Aadlority
Appointed by
Mayor ad
appnmd by City
Council.
8
The ori¡iaal appointment oflll':ml,ers to the
comwniqiOl' sball be as follows: three Cor
two )'CII'S. two for three)al'l. Thereafter,
appoi~ sbalI be mIde for a three year
term. V-c-"Cies sbaI1 be filled by the mayor
for the unexpiœd tam in the same maœer as
1be origiDallppOintmmt.
. . ~
RIIideacy ltequlremel1ts
Residents ofYelm'1 ~i8"'ttwf '
sphere of iDt1ueDce, except IS
provided in !1Jtsection (8)(2)
oftbis section The
commission sba11 always
include It least two
professioaals selected fiom
.1II1ODI the disciplines of
history, .'Chik,,bl'e,
arcItif«tinl histoIy, historic
preservItion. pl~..i1\£. cultural
..dhaOJft1lo&y,II'C~"'CDIo2)'.
cultural poaraphy, American
mÕies.Iaw, and real estate. It
is ¡nL1c..i that such perIODS
have experieDce in ideDtifyiøa.
eva1uaIin& lad pl~k,,1\r'¿
historic raources.
SøecIaI..........ts
All membc:n of tile (Xplfti..... must have a ~.~atc.d iDtenIt_ ~~ in 1ûstaric p'C:ICI'V8tion aDd poIRIS
qualities ofDDpardality end bftJIdjl~
In ~ appoi.~""","~ the IIIa)'OI' may ~i. aames ~rnittfcl fi'om my 1Oun:e, but the mayar sbaU notify history,
city, aDd COUDt)' deve~ related orpn;~. of~"Cie11O that DImeS ofiDtcrestcd and qualified iDdividuaJs
may be subuaÏIkJ by such ~Þ\¡"~ for ~d~" with IIIIDeI hm any other source.
YELM RAIL ADVISORY COMMITJ1!ii' -City ofVeIm R,-so"ItiQl'l No. 379
Meaabenlaip TenD Leaga A~."'"
Ã1ItIaorIty
Mayor
s
TIle MayanCX'1bcir~".-vI 10 Ion¡
as the Mayor remains in elec:tecl office.
.tIÏdeacJ Requi....eats
I member, Ma)a' ofYelm,
hislber",
1 member, Mayor of Roy,
hillher~~
3 memben appointed by the
Ma)'WofVe1m
2 membc:n appointed by the
Mayor of Roy.
Søeeial RlCl1dn.eata
The RAC is establisbocl to UIÎIt IDd advise 1ho City ofYelm, w...~ in 1CquiriD& 0I*'&tiD& IDd developiDg 1M
acquired rail property, to be 1mowa IS "1be Prairie Line." No RAe maber shou1cl take IDY positÎØI where a ccmtlict
of interest or bias might R Iv..hly be thought to exist, unless the fa of such possible conflict bas been fially disclosed.
All activities should be ecmckfdc!d in a way which will RÎve due ra:oruaition to comJX:tin'l.POints of view.
City of Yelm Resolution 453
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