06-11-13 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 11, 2013 MINUTES
1. Mayor Pro -tem Isom called the meeting to order at 6:00 p.m.
2. Roll Call Present: Joe Baker, Tracey Wood, Mike McGowan, Ken Garmann and
Russ Hendrickson. Excused: J.W. Foster and Mayor Harding.
Mayor Pro -Tem Isom changed the agenda to include an update on Yelm City Park
kitchen from Shelly Badger immediately following Agenda Item 8. a.
3. Agenda Approval
13-44 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations -
-Yelm Prairie Days Proclamation
Mayor Pro -tem Isom read the Proclamation and presented it to a representative
for the Lions Club.
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting May 28, 2013.
Payables - Checks #60433-#60545 Totaling $495,437.83.
13-45 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Lobbyist Contract Amendment
Shelly Badger explained that Kathleen Collins of Capitol Strategies, and Davor
Gjurasic Public Affairs, have been contracted to work for the City at various times
since 2005 and are well acquainted with issues of great importance to the City,
particularly the 510 Yelm Loop project. Their presence during the legislative
sessions is of significant value for Yelm and has proved beneficial to advancement
of the Loop project, as well as receiving funding for capital projects, such as the
Longmire restrooms. The 2013 contract with Capitol Strategies and Gjurasic Public
Affairs expired on May 31, 2013. A special session began on May 13, 2013 and
will go for a maximum of 30 days. If the Legislature and the Governor do not
conclude their business, there will be additional special sessions. It is important to
maintain our lobbyists' presence until the Legislature sessions are closed for the
year, especially in light of a possible transportation revenue package.
Compensation for these services is $4,000 per month (plus combined expenses
not to exceed $2,000 for 2013.) Funding is available from the Arterial Street and
Water funds to continue paying the contract based on a pro -rata share of work
performed on the issues.
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13-46 MOTION BY JOE BAKER AUTHORIZING MAYOR HARDING TO SIGN AN
AMENDMENT TO THE 2013 LOBBYIST CONSULTANT AGREEMENT, WITH
CAPITOL STRATEGIES AND GJURASIC PUBLIC AFFAIRS, EXTENDING
LOBBYIST SERVICES ON A MONTH-TO-MONTH BASIS, AS LONG AS THERE
IS A LEGISLATIVE SPECIAL SESSION IN PROCESS FOR 2013. CARRIED.
Shelly Badger updated the Council on the Yelm City Park kitchen damage caused
by the circus. A large truck hit the building while exiting the park after the circus
last week. Gary Carlson, City of Yelm Building Official, deemed the kitchen
unusable. The process with the insurance companies is underway but with the
Annual Prairie Days approaching, the City had to come up with an alternative
kitchen for the Lions Club. The yellow house purchased by the City will be used for
the upcoming community events until a kitchen can be rebuilt and the damaged
building demolished. Mayor Pro -tem Isom stated he had been over to the
potential site and was very impressed with work already completed by the Public
Works department and stated they have gone the extra mile to get this project
completed in time for Prairie Days.
b. Ordinance No. 972 Finance Contract & Resolution No. 540
Reimbursement Resolution for Police Vehicle
Teresa Mattson stated the 2013 Budget included funds for the purchase of one
new police vehicle. In the past, the City has financed police vehicles with the
State of Washington, realizing savings from using private funding. The State
provides payment for equipment purchased under the contract twice per year, in
March and August. The City missed the deadline for the funds paid out in March
2013 but has been approved for funding in August 2013. The vehicle was
delivered on May 28, 2013, which was earlier than expected and payment is due
30 days later. The City will need to front the funds and receive reimbursement
from the State in August, thus the resolution for reimbursement, which allocates
the funding from the General Fund, and will be reimbursed in August from the
State Treasurer.
13-47 MOTION BY TRACEY WOOD ADOPTING ORDINANCE NO. 972 AUTHORING
THE EXECUTION OF A FINANCING CONTRACT RELATED TO THE
ACQUISION OF SAID PERSONAL PROPERTY. CARRIED.
13-48 MOTION BY TRACEY WOOD APRROVING RESOLUTION NO. 540 FOR
REIMBURSEMENT OF FUNDS FROM WASHINGTON STATE TREASURER.
CARRIED.
9. Old Business — none scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended the Intercity Transit Board meeting and
reported Ann Freeman- Manzanares is the new General Manager. Councilmember
Baker has been approached by five different individuals asking about installing an
audible crosswalk at the intersection of 510 and 507 for people with impaired
vision. Mayor Pro -tem Isom suggested we start with the new Public Works
Director.
Councilmember McGowan attended the Thurston County HOME Consortium and
discussed the three RFP cycles and the finances coming up. Councilmember
McGowan also attended the dedication of the new storage facility at the
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Emmanuel Lutheran Church and stated it was great to see the partnership
between the teenagers and the staff of the church.
Councilmember Wood also attended the dedication of the new storage facility at
the Emmanuel Lutheran Church and was impressed with the skills gained by the
youth that helped build the facility. Councilmember Wood also attended the meet
and greet with Councilmember Baker and the 5th Wednesday meeting.
Councilmember Garmann attended welcoming reception for Ryan Johnston,
Yelm's new Public Works Director.
Councilmember Hendrickson also attended the reception for Ryan Johnston on
Monday afternoon.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included -
13. Adjourn 6:25 pm.
E'/J l/`'✓✓Y�Lt Lam'
Attest:
Bob Isom, Mayor Pro -tem Lori Mossman, Deputy City Clerk
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