06-25-13 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 25, 2013 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: Bob Isom, Mike McGowan, Tracey Wood, Ken Garmann and
Russ Hendrickson. Absent: JW Foster, Joe Baker
3. Agenda Approval
13-49 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations - no scheduled
5. Public Comment -
Kyle Phillips, White Horse business owner returned to address Mayor and Council
to discuss gambling taxes imposed by the City of Yelm. Provided RCW reference
allowing imposition of taxes and referenced City of Yelm Municipal Code passage
in 1975 of the rates adopted. Tax rates have remained the same while other costs
have increased cutting his profits. Mr. Phillips proposed amendment to the Code
to allow business owners to deduct payouts from the taxable amount to keep
customers, employees and gambling games in his establishment in Yelm.
Mayor Harding responded that business is not without costs associated with public
safety. Directed staff to provide copies of handouts to Council.
6. Consent Agenda
Minutes - Regular Meeting June 11, 2013
Payables - Checks #60545-60611 Totaling $177,230.06
Yelm City Park, LINKED, First Baptist Church Family Fund Day, July 20, 2013,
open to the public.
Yelm City Park, WOD Dogs, Community Fitness Workouts, August 10, 2013, open
to the public.
13-50 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Pavement Preservation Project, Lakeside Industries 2013 Contract
Award
The City of Yelm was successful in competing for funding from Transportation
Improvement Board for overlay to extend the asphalt of failing roadways based on
functional classification, existing pavement condition, and type of route, sidewalk
maintenance and ADA compliance. The City's required match for this grant
application of $423,190 is $47,021. Stephanie Ray presented results of call to bid
for paving preservation project on three projects: Bald Hills Road, Cullens Road
and Burnett Road. Lakeside was the low responsive bidder at $299,748.50 for 2"
asphalt overlay. With the current bid price, the City's contribution is lowered to
$38,615, TIB grant of $347,540 for a total project cost of $386,155, including
design and construction management.
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13-51 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT WITH LAKESIDE INDUSTRIES IN THE AMOUNT OF
$299,778.50 FOR CONSTRUCTION SERVICES RELATED TO THE CITY'S
2013 PAVEMENT PRESERVATION PROJECT BALD HILLS ROAD; CULLENS
ROAD; BURNETT ROAD. CARRIED.
b. Ordinance No. 973 Updating Yelm Comprehensive Plan, Capital Facilities
Chapter
Grant Beck, Community Development Director, presented the Capital Facilities
Project List reviewed and recommended by the Planning Commission as
presented at Public Hearing on June 17, 2013. The 10 -year short-term and 20 -
year long-term needs list was derived from the 2008 Parks Plan, 2009
Transportation Plan, 2009 Water System Plan and current draft of the General
Sewer Plan. The projects identified on the Capital Facilities are not new, but are
stated from adopted or draft capital facilities plans. Additions to the list include
update to Yelm City Park and community center, the SW 1A Well project and
treatment, storage and water distribution upgrades and sewer system short-
term improvements and facilities planning. The Growth Management Act requires
the City's Comprehensive Plan to include a capital facilities chapter to establish
goals and policies related to infrastructure needs of the community tying land use
to facility use. The items are not weighted by priority, but are listed by category.
13-52 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 973 UPDATING THE
YELM COMPREHENSIVE PLAN CAPITAL FACILITIES CHAPTER WITH AN
UPDATED CAPITAL FACILITIES PROJECT LIST. CARRIED.
c. Interlocal Agreement with Thurston County District and City of Yelm
Tracie Rice, Court Administrator, provided staff a report on the fees associated
with conducting jury trials on Yelm cases in Thurston County District Court. The
interlocal agreement with the County details the fees to cover the cost of
summoning a jury and the jury trial daily fee which is paid for each case
terminated or otherwise concluded after the trial. The previous agreement
expired in 2007. The term and fees for the new agreement would be retroactive
from May 1, 2013 to December 31, 2015 based on the Seattle CPI -W Index
adjustment for inflation, not to exceed 5% annually.
13-53 MOTION BY MIKE MCGOWAN AUTHORIZING MAYOR HARDING TO SIGN
AND ENTER INTO THE INTERLOCAL AGREEMENT WITH THURSTON
COUNTY DISTRICT COURT FOR FEES TO BE PAID BY THE CITY OF YELM
RELATED TO JURY TRIAL COSTS FOR THE PERIOD MAY 1, 2013 -
DECEMBER 31, 2015. CARRIED.
9. Old Business — none scheduled
10. Mayor and Council Initiatives
Councilmember Isom attended Sustainable Thurston meeting, continue to work
on documents to be used by jurisdictions, defining sustainable related to the land
use vision.
Councilmember Wood reported from the Transportation Policy Board; 'Walk and
Roll" walk to school program encourages activity in grade school and working on
amendment to bylaws to staggered terms for citizen subcommittees.
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Councilmember Hendrickson attended Medic One meeting. Reported that
presentation by Paul Brewster, TRPC, can be found online.
Mayor Harding reported that the Mayor's forum was cancelled this month.
11. EXECUTIVE SESSION - none scheduled
12. Correspondence included an announcement invitation to JW Foster's Retirement
celebration, June 28, 2013 at Tumwater Fire Department.
PDC Election Guidelines for Local Government Agencies in Election Campaigns.
13. Adjourn 6:32 pm.
r
Attest: i
Janine hnepf, City Clerk
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