02-11-14 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, FEBRUARY 11, 2014 MINUTES
Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: J. W. Foster, Joe Baker, Bob Isom, Mike McGowan, Tracey
Wood, Ken Garmann and Russ Hendrickson.
3. Agenda Approval
14-013 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
Toastmaster's International Week in the City of Yelm
Mayor Harding read the proclamation and presented it to Bob Wolfe. Mr. Wolfe
explained the Toastmaster's group has about 40 local clubs that meet in the
evenings at different times of the week. His group meets every other Tuesday at
the Rosemont Retirement Center. The group was formed to improve and polish
skills on public speaking, which has been proven to be a great fear for many
people. Mayor Harding stated he has been a member for many years.
Councilmember Baker asked how people could join the group. Mr. Wolfe stated
there is a fee of $7 per month and if you cannot make the meetings here in Yelm,
you could attend one of the other many groups in our area.
5. Public Comment - no comments
6. Consent Agenda
Minutes - Regular Meeting January 28, 2014 & Study Session January 29, 2014
Payables - Checks #61864 - #61966 Totaling $474,611.35.
14-014 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
S. New Business -
a. Disposition of Surplus Vehicles
Janine Schnepf stated as vehicles age and the budget allows vehicles are
replaced for all departments within the City. The City of Yelm has 15 vehicles
stored at Public Works yard that are no longer being used. Council approval is
required to declare the vehicles as surplus before they can be removed from City
inventory and disposed of through scrap or sale to other government agencies or
the public. This was tabled at the last Council meeting and brought before the
Council at the Study Session for further discussion. Three vehicles have already
been approved by Council as surplus for disposition and sale.
14-015 MOTION BY BOB ISOM DECLARING 12 UNUSED VEHICLES, AS SURPLUS
FOR DISPOSITION AND SALE. CARRIED.
b. Ordinance No. 985 Public Defense Standards
Sonia Ramirez explained that the State Supreme Court requires the courts to
adopt Indigent Defense Standards for public defenders. The City Council
approved Ordinance No. 940 in July 2011, which adopted the state standards in
place at that time. The City entered into a contract with Nathan D. Dysart as our
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Public Defender, which requires him to comply with the standards. The main
change that was adopted in 2013 was setting a limit on the caseload that a public
defender can assume in a given year. The estimated number of cases in Yelm's
Municipal Court necessitating public defense will still only require one public
defender. In January 2014, the City of Yelm signed a contract with Nathan D.
Dysart for public defense work, which requires compliance with the new
standards. Per the adopted 2014 Budget, the new contract also increases Mr.
Dysart's time in court providing public defense services at all preliminary
appearance calendars.
14-016 MOTION BY .70E BAKER APPROVING ORDINANCE NO. 985, ADOPTING
NEW CHANGES TO STANDARDS FOR PUBLIC DEFENSE IN THE CITY OF
YELM MUNICIPAL COURT. CARRIED.
c. BCRA Fee Agreement — Yelm Community Center Phase I
Stephanie Ray introduced Kent McLaren, Project Manager from BCRA and stated
that in 2008, the City updated the Yelm Parks & Recreation Plan. That plan
identified an update to Yelm City Park as a priority for Yelm residents with the
preferred location of the community center being Yelm City Park. In 2012, the
City Council authorized a scope of work to complete a Master Plan for Yelm City
Park. This plan was completed in March of 2013, and accomplished the original
goal of creating a multi-purpose community meeting space as well as identified
the future development potential of the park. Using this Master Park Plan, the
City Council authorized approval of placing the cost to complete the full master
park plan vision on the 2013 August and November ballots as a park bond
measure. The bond did not pass. The City still has $2,000,000 available for Phase
1 of the Master Park Plan. Phase 1 is proposed to include the construction of a
5,000 square foot multi-purpose community meeting room, including a
commercial kitchen, as well as new restroom facilities for both inside and outside
use. Phase 1 is being designed and constructed with the larger park plan in mind
so that when future funding becomes available the Council can chose to add on.
Councilmember Isom clarified that this project does not include the skate park.
14-017 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A FEE
AGREEMENT AND SCOPE OF WORK WITH BCRA, INC IN THE AMOUNT OF
$272,009 FOR DESIGN SERVICES AND CONSTRUCTION MANAGEMENT
SERVICES REQUIRED TO COMPLETE PHASE 1 OF THE CITY'S COMMUNITY
CENTER. CARRIED.
9. Old Business —
10. Mayor and Council Initiatives
Councilmember Foster attended the Visit Mt. Rainier function, which is a
Chamber for the businesses located on or around Mt. Rainier. Councilmember
Foster also attended the Capitol Land Trust, which was attended by approximately
500 members.
Councilmember Baker attended the Intercity Transit Board meeting, reported
12 new lift vans were purchased, and they elected Karen Messmer as the new
Chairperson. Councilmember Baker also thanked the City for honoring the Seattle
Seahawks by flying the Hawks flag for one day at City Hall.
Councilmember Isom attended Thurston Regional Planning Urban Growth Sub
Committee and gave an update to Council regarding the Junior Tax Authority and
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the Urban Growth Area. Mayor Harding stated this issue could be a future Study
Session topic. Councilmember Isom also reported there was a briefing and
discussion about incorporating Sustainability Plan Policies into the Countywide
planning process.
Councilmember McGowan attended the Thurston County Home Consortium
meeting where they re-elected the same officers for 2014 to the positions of Chair
and Vice Chair. Thurston County issued an RFQ and received four applications for
the needs assessment funds available. Councilmember McGowan attended a
presentation and video by The Peoples House, which is a low barrier shelter
program. There was also an update from the CYS Youth Shelter, which has been
well attended due to the cold weather. Councilmember McGowan took a moment
to recognize a community asset and an amazing person, Chris Dacek who recently
passed away.
Councilmember Baker also stated that Chris is one of the best people he had ever
met in Yelm.
Councilmember Garmann had nothing to report but will be attending the State
of the City tomorrow at the Chamber.
Councilmember Hendrickson attended the Yelm Emergency Management Board
meeting where they discussed emergency power for the School District fuel pumps
in case of another power outage caused by the weather. They also discussed the
final draft of the Emergency Management Pocket review which is in print and will
be distributed when it is complete. Sonia Ramirez, Court Administrator is
organizing a committee to plan an alternative location to meet in the event that
the Public Safety Building is not available. Mayor Harding added that focus is on
preservation and recovery of services during an outage.
Mayor Harding attended the Business Resource meeting, they adopted the 2014
Budget, and they have applied for grant through the STEDI group. Mayor Harding
also attended the change in command at Joint Base Lewis McChord (JBLM). Mayor
Harding invited everyone to attend the State of the City at the Chamber of
Commerce tomorrow.
Councilmember Foster wanted to give a shout out to staff on the awesome new
website, it is so easy to use. Mayor Harding stated it is a work in progress and it
will be officially announced at the State of the City tomorrow. Shelly Badger stated
the website was put up on Friday and someone had already made a utility
payment on that day. Since then we have received seven more utility payments
by customers online. We hope the online option will make it easier for the
customers to pay their bills and landlords to manage their properties.
11. Executive Session - none scheduled
12. Correspondence included -
Port of Olympia Boatswap & Chowder Challenge May 17, 2014 10-3
AWC Legislative Bulletin January 31, 2014
Intercity Transit Bus Buddy Program of Thurston County Kick-off February 10,
2014
Thurston County Chamber Connection January 2014
AWC Cityvoice January 2014
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Chamber of Commerce Luncheon February 12, 2014
NW EcoBuilding Guild South Sound Chapter February 13, 2014
Community Bowling Tournament February 9, 2014
Municipal Research Search Services January 2014
Port of Olympia meetings available online announcement dated January 23, 2014
Retirement Celebration honoring Kathy McCormick February 12, 2014
Hands on Children's Museum Newsletter February 4, 2014
Senator Randi Becker's Capitol Bulletin February 9, 2014
13. Adjourn 6:45 pm.
Ron Harding, May }
9
957C
Attest:))IL4
Lori Mossman, Deputy City Clerk
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