04-08-14 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 8, 2014 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: J. W. Foster, Joe Baker, Bob Isom, Mike McGowan, Tracey
Wood and Ken Garmann.
14-035 MOTION BY COUNCILMEMBER FOSTER EXCUSING COUNCILMEMBER
HENDRICKSON FROM THE MEETING.
3. Agenda Approval
14-036 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
2014 Arbor Day Proclamation
Mayor Harding read the Arbor Day Proclamation and stated this is the 17th year of
the Arbor Day celebration. Mayor Harding will be going to the City of Lacey for
their Arbor Day celebration. The City of Yelm and the City of Lacey exchange a
tree every year.
Terri Thomas, Waste Reduction Supervisor with Thurston County Solid
Waste - WasteLessFood Residential Campaign
Terri Thomas introduced herself and explained the WasteLessFood Campaign. The
average household wastes about 25% of the food they buy which is about $1600
a year for a family of four. Currently, 50 million Americans do not have access to
enough food. If the US reduced their waste by just 15%, it would be enough to
feed 25 million Americans. The WasteLessFood Challenge helps you realize how
much you are really throwing away and you can learn ways to save time and
money and keep valuable resources from going to waste. The challenge takes less
than 10 minutes per week for just one month. Ms. Thomas encouraged everyone
to take the challenge to see just how much food you are actually throwing away.
The manufacturer of FreshPaper will provide a free pack for Thurston County
residents online and for every pack, you purchase; FreshPaper donates a pack to
the Thurston County Food Bank. FreshPaper is a recyclable, biodegradable and
compostable sheet that prolongs the life of fruits and vegetables for 2-4xs longer,
naturally.
5. Public Comment -
Brad Carlson, Pastor of Yelm Prairie Christian Center stated they process a million
pounds of food and work with 50 local food banks to distribute food to the people
in need. They have outgrown their current facilities due to the overwhelming
outpour from the community. Mr. Carlson thanked the Mayor and Council for
working with the ministry to comply with the land use issues at the current food
distribution center. Councilmember McGowan asked how the food bank acquires
the food. Mr. Carlson stated it is entirely funded by donations from businesses and
private individuals. Councilmember Foster asked about how much of the food is
disposed of. Mr. Carlson stated the unusable or spoiled food is donated to pig
farmers to feed their pigs and in turn, the farmers donate meat back to the food
bank.
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6. Consent Agenda
Minutes - Regular Meeting March 25, 2014 & Study Session March 26, 2014
Payables - Checks #62226 - #62333 Totaling $671,277.12
14-037 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
8. New Business -
a. Department of Commerce (DOC) - Community Center Grant Contract
Shelly Badger explained that in August of 2013, the City was the successful
recipient of a $1,000,000 appropriation from the 2013-2015 State Capital Budget
for the Yelm Community Center project. This funding will be administered by the
Department of Commerce (DOC) through their `Projects that Strengthen
Communities' Program. Combined with the funding from the 2010 LTGO Bond,
miscellaneous local funds and a Port of Olympia grant, the City has $2,065,000
available for Phase 1 of the community center per the City Park Master Plan. This
phase includes new parking facilities, a community center of approximately 4,950
square feet with a multi-purpose community meeting room, commercial kitchen,
and new restroom facilities for both inside and outside use. Phase 1 is designed
with the larger park plan in mind so if future funding becomes available the
Council can choose to add on. February 11, 2014 the City Council approved the
fee agreement and scope of work with BCRA, inc. for design and construction
management services required to complete Phase 1. Staff has been working with
the DOC Project Manager to draft the attached contract and recommends Council
approval. Key components of the contract include the following: Funds will be
used for design and construction costs of the community center. The grant is a
reimbursable grant in the amount of $970,000 and the DOC retains 3%
($30,000) to cover their direct administrative costs. Insurance requirements have
been met. The City agrees that the community center will be held and used by
the City for the stated purpose for a period of ten (10) years from the date the
final payment is made and an exemption from the LEED certification process has
been granted. Councilmember Foster asked for clarification on the ten-year
condition. Ms. Badger stated if the City did not retain ownership of the new
facilities for at least the 10 -year period of the DOC contract, then it would have
to pay back the grant plus interest.
14-038 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO SIGN THE
DEPARTMENT OF COMMERCE - PROJECTS THAT STRENGTHEN
COMMUNITIES GRANT PROGRAM FOR THE YELM COMMUNITY CENTER IN
THE AMOUNT OF $970,000. CARRIED.
b. Resolution No. 549 Sustainable Thurston
Grant Beck asked Council to approve Resolution No. 549 accepting the regional
plan for sustainable development "Creating Places Preserving Spaces: A
Sustainable Development Plan for the Thurston Region". The Thurston Regional
Planning Council was awarded a Federal Housing and Urban Development -
Community Planning Grant in 2010 to develop a regional plan for sustainable
development. The City of Yelm was one of twenty-nine partners that signed an
interlocal agreement to participate in this regional process. The three-year
process has been an opportunity to define what sustainability means in the
Thurston Region and to identify potential actions and responsibilities to achieve
the vision described in the plan. Councilmember Bob Isom represented the City
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as a voting member of the stakeholders group from the beginning of this process.
Mayor Harding participated as a member of the Blue Ribbon Economic
Development Panel. Stephanie Ray, Tami Merriman, and Grant Beck also
participated on various panels during the planning process. Thurston Regional
Planning Council (TRPC) conducted an extensive public participation throughout
the process. In addition, the stakeholders meetings were open to the public and
included a public comment period. TRPC adopted the Plan by resolution at its
regular meeting on December 6, 2013. Since then the cities of Tumwater,
Olympia, Lacey, Bucoda, and Rainier have adopted resolutions accepting the
Plan. Thurston County and the City of Tenino are still considering accepting the
Plan. Most of the recommendations from the plan encourage the cities and towns
of Thurston County to continue to urbanize. The plan also identifies foundation
principles that articulate this region's values and actions to achieve over time.
The Plan is not a regulatory document. Implementation will only occur at the
local level with jurisdictions identifying program and process actions to take
based on their priorities. Regional, non-profit and private partners will continue to
plan an important role. The goals and policies embodied in the plan that are
applicable to Yelm support the planning the City has undertaken since adoption of
the Growth Management Act and the City's current Comprehensive Plan and will
be a useful resource as Yelm updates its Comprehensive Plan in the upcoming
years. The City of Yelm has already adopted sustainability as a guiding principle
in its Comprehensive Plan. Resolution No. 549 has been revised to address
concerns expressed by the Mayor and City Council during the planning process.
Councilmember McGowan asked if the audience had a copy of Resolution No.
549. Mayor Harding passed out copies to those audience members interested and
read parts of the Resolution that clearly outlined the City of Yelm's position on
the Sustainable Thurston Plan.
14-039 MOTION BY BOB ISOM ADOPTING RESOLUTION NO. 549 ACCEPTING THE
REGIONAL PLAN FOR SUSTAINABLE DEVELOPMENT "CREATING PLACES
PRESERVING SPACES: A SUSTAINABLE DEVELOPMENT PLAN FOR THE
THURSTON REGION. CARRIED.
c. Interlocal Agreement (ILA) with Tumwater and Lacey for Legal Services
related to the Mazama Pocket Gopher
Shelly Badger stated over the past two years, the City has been an active
participant with the Thurston Chamber and other Thurston County jurisdictions in
trying to influence the timing, exemptions, and other aspects of the US Fish and
Wildlife decision to list the Mazama Pocket Gopher pursuant to the Endangered
Species Act. Despite these efforts by many private and public entities, the US
Fish and Wildlife Service listed today in the Federal Register a decision on the
listing of Mazama Pocket Gopher pursuant to the Endangered Species Act (ESA).
The cities of Yelm, Tumwater and Lacey seek to collectively develop strategies
and various regulatory and operational procedures to address the impacts the
ESA listing will have on development proposals within our cities and urban growth
areas. The Law Offices of Susan Drummond has been selected to represent the
three cities' due to her experience in ESA work. Tumwater will be the lead agency
for the work and the scope of services will be developed jointly by the three
cities. The costs will be shared, up to a maximum of $50,000, as long as each of
the jurisdictions is obtaining value from the work. Any party may withdraw from
the agreement upon the receipt of written notice by the other parties; however,
the withdrawing party shall be responsible for it's pro rata share of the attorney
fees incurred to date. The City of Tumwater approved the ILA on April 1St and the
City of Lacey on April 3rd. Yelm's share will be paid from the Community
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Development Department budget, local planning line item. There was discussion
regarding the email of ESA listing and exemptions to JBLM property
14-040 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN AN
INTERLOCAL AGREEMENT WITH THE CITIES OF TUMWATER AND LACEY
TO SHARE LEGAL SERVICES RELATED TO THE ESA LISTING OF THE
MAZAMA POCKET GOPHER. CARRIED.
9. Old Business -
10. Mayor and Council Initiatives
Councilmember Foster attended the Nisqually River Council meeting.
Councilmember Isom attended the Thurston Regional Planning Council meeting
and briefly reported on the Climate Acton Plan. Mayor Harding stated this subject
would be brought to a future Study Session for further discussion.
Councilmember Garmann along with Councilmember Hendrickson and Chief
Stancil attended a meeting on Earthquakes in Thurston County.
Mayor Harding attended a meeting with the Department of Transportation, Shea
Carr Engineering firm, Lochner Engineering firm and select City of Yelm staff to
discuss the I-5 JBLM Vicinity IJR and Environmental Phase 1 Corridor Feasibility
Study. Mayor Harding also attended a Stakeholders meeting for the proposed
Skateboard Park. Members of the Skateboard community and staff met to discuss
the design and policies of the proposed new skate park. Councilmember Baker was
contacted by skateboarders interested in attending meetings for input for the
skate park. Mayor Harding stated anyone interested in attending future
stakeholder's meeting could contact him directly.
11. Executive Session - none scheduled
12. Correspondence included -
AWC CityVoice Wednesday, March 26, 2014
13. Adjourn 7:07 pm
Attest:
RA Hardin VMayor Lori Mossman, Deputy City Clerk
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