03/12/03 Minutes
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YELM CITY COUNCIL
MINUTES
REGULAR MEETING
MARCH 12, 2003
Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
Roll Call. Present: John Thompson, Bob Isom, Ron Harding, Pat Fetterly.
Excused: Don Miller
Agenda Approval.
MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY
APPROVING THE AGENDA AS PRESENTED. CARRIED.
Special Presentations - Certificates of Appreciation; Yelm Public Works Staff
and Volunteers.
Mayor Rivas presented certificates of appreciation to the volunteers who
helped on the City Park Maintenance Project repairing roofs and enclosing
park buildings. Glenn Blando and Glen Cunningham accepted their
certificates. Those not present: Larry Hanson, Casey Peterson, Brenda Zigler
and Karl Zigler. City employees; Tim Peterson, Chris Smith and Tobie
Stevens were also thanked for their continued dedication outside of their
regular duties on this project.
Public Comment. Kimberly Kreitel, representing Yelm Chamber of Commerce
Teen Ambassadors presented information on the American Cancer Society's
"Relay for Life" that will take place this summer. She is asking if anyone
representing the City of Yelm would like to walk on her team or sponsor those
already committed to the walk. She left a detailed donor form for those
interested.
Consent Agenda
Council Minutes - February 26, 2003 Regular Meeting, February 27, 2003
Council Study Session.
Payables: Checks 19587-19732, totaling $180,792.60
Manual Checks: 19587-19631, totaling $9,252.87
Claims Checks: 19632-19732, totaling $171,539.73
Payroll: Final Payroll February 2003, Checks 6679-6774 totaling $162,926.73
Park Use Requests: YCP, July 5,2003, Smith Family Reunion, 8-6 p.m.,
#100.
Financial Report, February 2003
MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY
APPROVING CONSENT AGENDA ITEMS AS PRESENTED. CARRIED.
Public Hearings - None Scheduled
New Business
Yelm City Council Minutes
ab/city council/2003/02-26-03
Page 1 of 4
a. Ordinance No. 774 Amending Yelm Municipal Code Section 2.04.010 By
Adding A Subsection Related To The Time, Date And Location of the City
Council Study Sessions. Mayor Rivas asked if there were any questions or
discussion. Council member Isom asked about the ending time listed on the
ordinance. The time was an approximation for planning purposes.
03-21 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY ADOPTING
ORDINANCE NO. 774. AMENDING YELM MUNICIPAL CODE
SUBSECTION 2.04.010 BY ADDING A SUBSECTION RELATED TO THE
TIME, DATE AND LOCATION OF THE CITY COUNCIL STUDY SESSIONS.
CARRIED.
b. RESOLUTION NO. 434 Department of Ecology State Revolving Fund Loan to
Refinance Sewer Revenue Bond. Shelly Badger reported that the Dept. of
Ecology State Revolving Fund Loan application was successful. The loan
would be used to refinance the balance remaining on the 1994 Revenue Bond
for the original sewer collection system construction. The refinance would
reduce the interest and years to pay on the remaining principal of
$1,656,000.00 from 4.50/0 over 40 years to 1.50/0 percent for 20 years. Payoff
of loan would be in 2023 for a savings of 1.1 million to the Sewer utility.
03-022 MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY
APPROVING RESOLUTION NO. 434 DEPT OF ECOLOGY STATE
REVOLVING FUND LOAN AUTHORIZING MAYOR RIVAS TO SIGN LOAN
AGREEMENT TO REFINANCE SEWER REVENUE BOND REDUCING THE
TERMS FROM 4.50/0 FOR 40 YEARS TO 1.50/0 FOR 20 YEARS.
Mayor Rivas thanked Shelly Badger for the presentation and the resulting
savings to the City.
c. Final Plat, Hawks Landing SUB-03-8333- YL, A 60 Lot Residential Subdivision,
Hwy 507 South of Mill Road. Tami Merriman introduced Dan Bruno of
Heritage Homes. She reported that the preliminary plat was approved in 2000
and the applicant has now completed the infrastructure work required before
final plat approval. The exception is to the required road front improvements to
Hwy 507 in front of his property. State approval for the improvement was
obtained, however paving is not allowed between October and April. The
developer has provided a bond of 1500/0 of the cost of improvement to insure
work be done at a suitable paving time as allowed by Dept of Transportation.
In addition, applicant has provided a letter of credit for reseeding if current
hydro seed project is not successful.
d. Tami brought forward Resolution No. 435 Hawks Landing, Local Improvement
District No. 1 Segregation and Relocation of Equivalent Residential Units for
Thurston County Tax Parcels 21725111000,21725120000 and 21725120100.
Segregation of these three lots of 20 ERUs would be segregated into 60 equal
individual lots in the Local Improvement District based on RCW 35.44.410. A
map of the segregation was provided.
Open space was designated in southern area to avoid homes being built in
the future Y2/Y3 right of way. Mr. Bruno has dedicated the east side of the
Yelm City Council Minutes
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Page 2 of 4
storm water pond in the right of way as consideration for future 104th Street
connection.
There was some discussion on the small commercial piece (C1 Zone) on this
piece. This parcel was kept separate from the residential subdivision.
Councilmember Thompson express concern about previous restriction set
down for commercial development allowed along the Y2/Y3 route. This small
parcel was approved specifically because it was on 507. However, because it
is only 39,000 square ft. and uses would be limited anyway.
Mr. Dan Bruno addressed the council on how enjoyable it was to work with
Yelm's staff on the project. He compared his experience with other
jurisdictions indicating this staff has been the most professional and the most
responsive that he had ever worked with and happy with how it turned out.
Councilmember Isom asked Mr. Bruno to compare fees and standards to
other jurisdictions. Fees are comparable with others but appreciated the quick
response time by staff and inspectors because he felt it saved time and
money for the developer. Standards are in line with other jurisdictions.
He offered further suggestions to consider: 1) Sidewalks are in public right of
way, however storm water ponds are held privately. He feels it would be better
serviced as public facility with facility charges.
2) Sidewalks are now installed prior to final plat. Preference would be to install
after construction to avoid breakage and needed repairs. 3) Planting strips
should be part of building permit process.
Councilmember Thompson recommended these suggestions be considered
for review at a future study session.
03-023 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING APPROVE
FINAL PLAT, HAWKS LANDING SUB-03-8333-YL A 60 LOT RESIDENTIAL
SUBDIVISION, HWY 507 SOUTH OF MILL ROAD. CARRIED.
03-024 MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON
APPROVING RESOLUTION NO. 435, HAWKS LANDING, LOCAL
IMPROVEMENT DISTRICT No.1 SEGREGATION AND RELOCATION OF
EQUIVALENT RESIDENTIAL UNITS FOR THURSTON COUNTY TAX
PARCELS 21725111000,2172512000 AND 21725120100. CARRIED.
e. Rail Advisory Committee, Private Road Grade Crossing and Overpass
Agreement between City of Yelm and Miles Sand and Gravel. Shelly Badger
reported that this agreement was reviewed by Miles Sand and Gravel legal
council as well as City Attorney after their recommendations. Changes were
highlighted as recommended by legal council. Two specific items were
discussed including section 2.6, reserving paramount right of tracks and
section 4.4 a., location and construction of crossing shall comply with any and
all permitting requirements.
03-025 MOTION BY BOB ISOM, SECONDED BY RON HARDING APPROVING
PRIVATE ROAD GRADE CROSSING AND OVERPASS AGREEMENT
BETWEEN CITY OF YELM AND MILES SAND AND GRAVEL. CARRIED.
Yelm City Council Minutes
ab/city council/2003/02-26-03
Page 3 of 4
9. Old Business.
Intergovernmental Services Contract for the Nisqually River Education Project
Between Yelm Community Schools and the City of Yelm. Shelly Badger
presented the formal service contract already approved and put into the
budget by council.
03-026 MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON
AUTHORIZING MAYOR RIVAS TO SIGN INTERGOVERNMENTAL
SERVICE CONTRACT FOR THE NISQUALLY RIVER EDUCATION
PROJECT BETWEEN YELM COMMUNITY SCHOOLS AND THE CITY OF
YELM. CARRIED.
10. Board/Commission Business
Councilmember Thompson attended AWC Seminar on Local Bond Elections
and attended Chamber meeting.
Councilmember Isom attended Thurston Regional Planning Commission
meeting where they discussed 20 year plan projections.
Councilmember Harding attended AWC Seminar with Councilmember
Thompson and Dollars for Scholars.
He added that he would like to see the late Councilmember Velma Curry
honored in some way for her service to the community. There was some
discussion on the importance for establishing criteria in choosing the right
memorial for the person. Shelly Badger recommended that this issue be
addressed at the April 24 study session as part of the scope of goals model.
Councilmember Fetterly reported that she will be unable to attend upcoming
Nisqually River Council Retreat on March 22, 2003.
11 . Executive Session -None
12. Mayor and Council Reports/lnitiatives. Mayor Rivas attended the Dollars for
Scholars Auction. He participated in the presentation at the Worthington
Center addressing the Olympia Thurston Chamber on the jail issue for
Thurston County.
Correspondence was provided.
I~djourn: 8:25 p.m.
I'._;~(--
'm Rivas, MayO~ . ' i
Attest -' / .~',/jtJ ) /~~ ~,~ ) L C
Agnes . ennick, City Clerk
Minutes Prepared by Janine A. Schnepf
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Yelm City Council Minutes
ab/city council/2003/02-26-03
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