05/14/03 Minutes
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YELM CIty COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, MAY 14,2003
Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
Roll Call - Present: Don Miller. John Thompson, Bob Isom, and Ron
Harding. Pat Fetterly was excused.
Agenda Approval
MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON
APPROVING THE AGENDA AS PRESENTED. CARRIED.
Special Presentations - None
Public Comnlent - There was no response to the call for comments.
Mayor Rivas welcomed audience members.
Consent Agenda
Council Minutes: April 23, 2003 Regular Meeting and March 27 and
April 24 Study Session minutes.
Payables: Checks 19991-20114, totaling $252,212.26
Manual Checks 19991 - 20030. totaling $9,742.19
Claims Checks 20031- 20114, totaling $242,470.07
Payroll: Final April 2003, checks 6873 - 5967, totaling $171,456.30
Park Use Requests:
CMP. 7/13/03. Picnic, So. Sound Seed Stewards, +/- 20
CMP. 9/12/03, Hawkinson Wedding & Reception, +/- 100
YCP. 7/19/03, Flory Family Bridal Shower, +/- 150
Financial Report: April End of Month Reports
MOTION BY JOHN THOMPSON, SECONDED BY BOB ISOM
APPROVING CONSENT AGENDA ITEMS AS PRESENTED.
CARRIED.
Public Hearing(s) - None
New Business
Ordinance No. 779 - Reclainled Water rate restructuring from block tier
rate to flat $.92 per 100 cubic feet. Stephanie Connors presented an
overview of the written staff report. The proposed rate reduction is
i lltended to encourage new customers and continued use of reclaimed
water for irrigation. This reclaimed water use increase will provide an
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equal potable water savings. It also moves the City closer to 1000/0 use of
reclaimed water. with no output to the Nisqually River/Centralia Power
Canal.
I n addition to establishing a t1at rate the ordinance also proposes a change
to value based connection charges and some minor wording changes for
c lari tication/correction.
Councilmember Miller arrived at 7:40.
Discussion topics included: the current need to supplement reclaimed
water with potable water, rate reduction budget impacts, construction
timeline for the reclaimed water reservoir, current agreement wording
allowing the City to set permitted reclaimed water use times or to
interrupt service if necessary.
MOTION BY BOB ISOM, SECONDED BY RON HARDING
ADOPTING ORDINANCE NO. 779 SETTING RATES FOR
RECLAIMED WATER SALES. CARRIED.
a.
Old Business
Contract Acceptance - Yelm Ave., 2nd to 3rd St. Sidewalk Construction
Project. Stephanie Conners reported that five bids were received and that
Looker & Associates presented the lowest responsive bid at $67,187.50.
The Transportation Improvement Board agreed to increase project
funding by $6,940 to cover project cost increases and the City's share
increase is approximately $3,800. It is hoped that the project will be
completed by Prairie Days.
MOTION BY DON MILLER, SECONDED BY JOHN THOMPSON
AUTHORIZING MAYOR RIVAS TO SIGN AN AGREEMENT
WITH LOOKER & ASSOCIATES IN THE AMOUNT OF
$67,187.50 FOR THE CONSTRUCTION PHASE OF THE YELM
A VE. 2~D TO 3Rl) STREET SIDEWALK PROJECT. CARRIED.
b.
Ordinance No. 778 - Cross Connection Control Program Adoption.
Following review at the February and March study sessions and approval
at the April 23rd Council meeting, staff was given approval to incorporate
changes and bring the ordinance to Council for approval.
MOTION BY BOB ISOM, SECONDED BY DON MILLER
ADOPTING ORDINANCE NO. 778 REPLACING AND
AMENDING THE CITY'S CROSS CONNECTION CONTROL
AND BACKFLOW PREVENTION PROGRAM. CARRIED.
Opposed: Ron Harding
c. Ordinance No. 777 - Budget amendment increasing the Current Fund to
Municipal Building Fund Transfer to $218,500. This item was discussed
at the April 23. 2003 meeting as part of the remodel presentation. Staff
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was directed at that time to prepare an ordinance amending the budget to
allow a transfer increase.
MOTION BY BOB ISOM, SECONDED BY RON HARDING
ADOPTING ORDINANCE NO. 777, AMENDING THE 2003
BUDGET BY INCREASING THE TRANSFER AMOUNT
BETWEEN THE CURRENT FUND AND THE MUNICIPAL
BUILDING FUND. CARRIED.
d.
Nisqually Watershed Planning Briefing. Shelly Badger provided
information concerning progress made by the Water Resource Inventory
Area (WRIA) group formed for this area after the Watershed
Management Act was passed in 1998. The group has been gathering
watershed information to create a plan and recommendations to assist the
Washington State Department of Ecology in making decisions about
water rights permitting. The '''Yelm Sub-Basin Action Plan" must be
adopted by October 31, 2003. A draft plan was provided along with a
Power Point presentation highlighting work product requirements and
considerations. and recommended short/long term actions.
Discussion areas included: the need to receive recognition/credit for
reclaimed water use, test wells water sources/aquifers, required facility
planning under the state Growth Management Act v. approval of water
rights to accommodate adequate growth to support those facilities;
cumulative effects of unlettered exempt wells on municipal allocations,
importance of continuing efforts to obtain water rights transfers, and
processing water rights applications.
Mayor Rivas acknowledged the importance of the work being
accomplished by the group. One of the next steps is to provide the public
with information about the issue. Mayor Rivas thanked Shelly Badger for
ongoing efforts working on this important issue. Elected officials
supported continuing the work.
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Board/Commission Business - None
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Executive Session - None
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Mayor and Council Reports/Initiatives
a.
1) Councilmember Miller attended the Yelm Chamber meeting.
2) Councilmember Thompson attended the Girl Scout Women of
Distinction Recognition where former Yelm Mayor Kathy Wolf was
honored. Keynote speaker Christine Gregoire provided an excellent
presentation.
3) Councilmember Isom attended the TRPC meeting; a sub-committee is
reviewing the Vision Plan to see if the goals are attainable.
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4) Councilmen1ber Harding attended the Transportation Policy Board
meeting. A recommendation was sent to DOT to allow expansion of the
board to include legislators as non-voting members. At the Intercity
Transit meeting discussion concerned Commute Trip Policies, possible
changes in the surplus program to include maintaining some busses for
group use, by senior centers etc., with fees charged to recover insurance
and maintenance costs.
5) Mayor Rivas reminded everyone that Prairie Days is June 26-29. He
attended the Youth Awards on Tuesday so he was not able to attend
Kathy Wolfs recognition by Pacific Peaks Girl Scouts. A thank you art
project from the Friends of the Nisqually River Education Program was
displayed. A letter from the Washington Municipal Clerks Association
was read.
b.
Correspondence reviewed included invitations and workshops.
13.
Adjourn: 9:35 p.m.
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~ Adam ~ivas, Mayor
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Attest:
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Agne'/!Bennick, City Clerk
Yelm City Council Minutes
ab/cil: council/20OJ/Ma: 14.2003
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