05/28/03 Minutes
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, MAY 28,2003
1. Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
2.
3.
03-46
4.
5.
6.
a.
b.
1)
2)
c.
d.
Duncan Rose, a Webelo Scout, lead the flag salute.
Roll Call - Present: Don Miller, John Thompson, Bob Isom and Ron Harding.
Absent: Pat Fetterly.
Agenda Approval
MOTION BY DON MILLER, SECONDED BY JOHN THOMPSON
APPROVING THE AGENDA WITH THE ADDITION OF A PARK USE
REQUEST AS ITEM 6. d. CARRIED.
Special Presentations - None
Public Comment - Duncan Rose asked what citizens can do to help
government. Mayor Rivas responded that attending and participating in public
meetings was a good start.
Yelm High School student Damian (last name unknown) invited Council to
attend the school production of Much Ado About Nothing, and provided
information about dates and times of the presentation.
Consent Agenda
Council Minutes - May 14, 2003 Regular Meeting
Payables: Checks 20115 - 20174, totaling $327, 218.74
Manual Checks: 20115-20118, totaling $219.14
Claims Checks: 20119 - 20174, totaling $326,999.60
Payroll: May 2003 Preliminary Payroll
Park Use Request:
YCP, 6/21/03, 7/6/03, 8/2/03, Gary Duda/Community Churches Family
Outreach, 9-5, +/- 200
03-47 MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON,
APPROVING CONSENT AGENDA ITEMS AS PRESENTED. CARRIED.
7. Public Hearing - None Scheduled
8. New Business:
a. Request for Engineering Services Contract with Skillings Connelly for Six Year
Water Comprehensive Plan Capital Improvements. Shelly Badger provided
an overview of the written staff report noting that the Water Comp Plan was
accepted by the state Department of Health in September of 2002 and that
funding, through water rate increases, a loan, and a revenue bond, has been
secured to meet costs of major projects identified in the plan. With those
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pieces in place it is time to select a consultant and negotiate a contract to
begin the engineering design phase of the improvements. This phase will
examine the plan and provide costs for completing specified projects.
Stephanie Conners and Tim Peterson will represent the city.
Staff recommended Skillings/Connolly, Inc. based upon their extensive
background and knowledge of Yelm's reclaimed and potable water systems.
03-48 MOTION BY BOB ISOM, SECONDED BY RON HARDING AUTHORIZING
STAFF TO BEGIN CONTRACT NEGOTIATIONS WITH
SKilLINGS/CONNOllY, INC. TO PERFORM ENGINEERING SERVICES
FOR THE WATER CAPITAL IMPROVEMENT PROJECTS IDENTIFIED IN
THE CITY'S 2002 WATER COMPREHENSIVE PLAN AND THE 2003
WATER REVENUE BOND. CARRIED.
b. Hawthorn Tree Removal - Tami Merriman provided a staff report. Yelm
Community Schools (YCS) is requesting approval to remove one hawthorn
tree on Yelm Ave. to install a new bus turn-around at Yelm Middle School.
The bus turn-around will improve morning traffic by reducing buses on Yelm
Ave., traveling between the middle school and high school, from 22 to
approximately 10. The proposal also includes a pruning option for some
additional trees. However, if pruning attempts fail to meet mandatory sight
safety requirements, as many as six additional trees might need to be
removed.
A mitigation plan prepared by Kevin McFarland, Sound Urban Forestry,
recommends replanting each removed tree with 2 (minimum 2 inch caliper)
trees; the appraisal tree value is $900. The Yelm Tree Advisory Board (YTAB)
recommended approval of YCS's request, provided that the mitigation plan is
met and replacement trees are planted in an area approved the YT AB. Staff
recommended that trees not be removed until the Site Plan Review has been
completed and approved.
03-48
Discussion concerned: tree history, desire of YCS to obtain approval prior to
start of engineering process, tree variety, safety concerns for
students/pedestrians, maintenance issues with trees replanted on school
property instead of right-of-way, tree survivability.
MOTION BY JOHN THOMPSON, SECONDED BY BOB ISOM APPROVING
THE YElM TREE ADVISORY BOARD RECOMMENDATION AllOWING
REMOVAL OF HAWTHORN TREES ON YElM AVE. PROVIDED THAT: NO
TREES ARE REMOVED UNTil THE SITE PLAN REVIEW IS COMPLETED;
TWO 2 INCH CALIPER TREES BE REPLANTED FOR EACH REMOVED
TREE; AND THAT YElM COMMUNITY SCHOOLS MAINTAIN
REPLANTED TREES AND REPLACE IF NECESSARY. CARRIED. Abstain:
Don Miller.
9.
Old Business
a.
Inter-Governmental Agreement Draft for the Thurston Justice Center. Shelly
Badger reported on progress to date in creating the Intergovernmental
Agreement. The final draft will be ready for adoption by governing bodies in
July. The agreement guarantees partners access and use of the jail and
courtrooms and identifies formulas for determining costs to each partner.
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Other items addressed in the agreement include the formation of a Policy
Council, dispute resolution process, guidelines for creating performance
standards, capital/operating budgets and future planning and phasing of the
Center.
Council discussion resulted in a suggestion to expand the Policy Council to
include citizens and concern about availability of the final cost calculation.
Mayor Rivas and Council commended Shelly Badger for the progress made in
crafting the agreement.
10. Board/Commission Business - None
11. Executive Session - None Scheduled
12. Mayor and Council Reports/Initiatives
Councilmember Miller attended a Yelm Fire District meeting, discussion
concerned annexation. He also attended a recognition celebration ceremony
for local youth at the Yelm Senior Center.
Councilmember Isom pointed out a conflict on the revised June City Council
Study Session date. As most council will be attending the AWC Conference,
the study session will be cancelled for June.
Councilmember Harding - Council was provided with an IT Development Plan
and invited to comments on the plan. Unofficial numbers on the Saturday
circulator are looking good.
Mayor Rivas read a Hire A Veteran Month Proclamation and announced that
Dorothy Wilhelm will be visiting Yelm for a My Home Town feature. Possible
topics to include in the presentation were suggested.
Correspondence provided included the TRPC Pre-agenda and information
about the Annexation Reform Bill (SSB5409).
13 Adjourn: 8:48 p.m.
Following the meeting, the original My Home Town tape was viewed.
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