07/09/03 Minutes
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YELM CITY COU1\CIL MEETING
MINUTES
REGULAR l\1EE'fING
WEDNESDAY. .It IL Y 9. 2003
Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
Roll Call. Present: Don Miller. John Thompson. Bob Isom, Ron Harding
and Pat Fetterly
Agenda Approval
l\l()TION BY DON MILLER, SECONDED BY RON HARDING
APPROVING THE AGENDA WITH THE ADDITION OF
EMERGENCY SMALL WORKS PR()JECT AS ITEM 8 D.
CARRIED.
Special Presentations None
Public Con1n1ent - There was no response to the call for comments.
Consent Agenda
Council Minutes: Regular Meet ing. June 25. 2003
Payables: Checks 20380 - 20)00. totaling $146.914.18
1\1anual Checks 20380 - 20431. totaling $9.782.54
Claims Checks 20432 - 20500. totaling $137.131.64
Payroll: Final June 2003. Checks 7096 - 7167, totaling $173.764.77
Park Use Requests 'were appro\ ed for the Boehmer/Bollweg Wedding
and Siegley Birthday Party.
M()TION BY PAT FETTERLY, SECONDED BY JOHN
TH()MPSON APPROVING CONSENT AGENDA ITEMS AS
PRESENTED. CARRIED.
Public Hearing(s) - None
Nev. Business
Public Works - Waste Water Trl'atment/Water Reclamation Plant Staffing
Request. Tin1 Peterson and Jon Yanasak explained that during the 2003
Budget process. Council suggested that an additional staff person be
considered mid-year if funding permitted. The staff report provided
infonnation on additional responsibilities and work load as the system
increased ti'om the original 400 S.T.E.P. tanks to over 1300. and the
addition of the Water Reclamation Facility. It is no longer possible to
meet the demands with the existing statling levels. Funding for the new
position would con1e from the reserve line.
Yelm City Council Minutes
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Discussion areas included a suggestion that Northwest Development
Council be contacted to see if there is an on the job trainee available.
!\1()TION BY .JOHN THOMPSON, SECONDED BY PAT
FETTERLY APPROVING A REQUEST FOR A NEW
\VWTP/REUSE OPERATOR ASSISTANT POSITION WITH A
SALARY RANGE FROM $2.400 - $2,865 PER MONTH WITH
FtiNDING C()MING FROM THE RESERVE LINE. CARRIED.
Ordinance 781 - LID #1. ERU \ssessn1ent Transfer. Boness/Nelson to
I Iollamer/MW'SH. Grant Beck l'xplained that both ordinances accomplish
the same process. transferring Iquivalent Residential Units (ERUs) from
an existing owner to Hollmner lnvesttnent LLC and MWSH Yelm LLC,
owners of Roselnont Assisted I .iving facility which is under
construction.
h. Dick Boness and Steve Nebon have 8 ERUs dedicated to property
outside of the city limits. Approval of Ordinance 781 would permit the
transfer of the 8 ERlJs to Hollamer/MWSH.
c. Ordinance 782 - Bev and l\like Malan have 14 ERUs dedicated to
property on Yeln1 A venue. Approval of Ordinance 782 would permit
transfer ofthc 14 ERUs to HoILuner/MWSH.
It \\as noted that the individuab could purchase additional ERUs at some
point in the future if they wanted to. Grant Beck was thanked for
providing an cxcellent statT rep{ )rt and background material.
M()TION BY JOHN THOMPSON, SECONDED BY RON
HARDING AD()PTING ORDINANCE NO. 781 AND 782
APPROVING THE TRANSFER OF 8 ERU ASSESSMENTS FROM
DICK BONNESS AND STEVE NELSON AND 14 ERU
ASSESSMENTS FROM BEV MALAN TO HOLLAMER
INVESTMENT LLC AND MWSH YELM LLC.
Emcrgency Small Works Projel't - Tiln Peterson and Jon Yanasak
dcmonstrated on drawings a by-pass piping project that is identified in
thc scope of work for the Centennial Clean Water Fund grant. The by-
pass allows the plant to remain operational if it is unable to produce
reclaimed water. The existing c~mtiguration doesn't permit
supplementing reclaimed water with potable water and could result in an
interruption in the tlow of water to customers. Additionally. the lack of
\\ater availahility could result in cOlnpromising the wetlands balance at
Cochrane Park.
Yelm City Counci I i'vlinutes
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Recent algae blooms have been severe enough to create serious filter
clogging that could stop the plant frOln producing Class A reclaimed
water. This problelTI can be addressed by reducing the size of the
equalization basin. however. that can only be completed if the by-pass
piping project is completed first.
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The cost of the by-pass piping i'l estimated to be $20.000. Because of the
urgent nature of the problems e\hibited to date, staff requested that an
emcrgcncy be declared allowint'- the City to proceed outside of the
traditional Small Works Bidding process, which could add two months to
the by-pass solution.
M()TION BY BOB ISOM, SECONDED BY PAT FETTERLY
AllTHORIZING MA YOR RIVAS TO DECALARE AN
EMERGENCY SMALL WORKS PROJECT AT THE WATER
RECLAMATION FACILIT\ NOT TO EXCEED $20,000
\VITH()UT PRIOR COUNCIL APPROVAL. CARRIED.
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(>Id Business - None
J\1ayor and Council Reports and Initiatives and Board/Con1mission
Business.
Councilmember Thompson - FDC is reviewing budgets and goals for
next year, fundraising and replacing Dennis Mattson.
Councilmember Harding - attended a TPB meeting where the vision
and reality disconnect was discllssed. They are forming a new task force
of TPB and TRPC men1bers. IlL- volunteered to serve on the committee.
Councilmember Fetterly - Reviewed the tinancial reports with staff.
( '(JlIncil consensus supporled r{\'chedulin;.; the July rVork Session to
.\fonday. A ugusl -I. the A ugusl :;X,1i Tf/ork Session would still he held.
lVork Sessions are held al 6:()() 17. m. allhe Puhlic rVorks Facility.
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Executive Session -- At 8:04 p.m. Mayor Rivas announced that Council
would be going into Executive Session for approximately 30 lninutes to
discuss potential litigation. Ma) or Rivas reopened the meeting at 8:34
p.m.
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('orrespondence reviewed included: a WSDOT letter indicating that a $1
million appropriation for en1ergent freight rail assistance projects has
heen cut a State Liquor Control Board letter authorizing the sale of
strong (80/0) beer: and an upcoming A WC budgeting work session.
Yelm City Council Minutes
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Adjourn: 8:38 p.m.
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Adaln RIvas. ]\;hl\or
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Attest:
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AgnesA3cnnick. City Clerk
Yelm City Council Minutes
clhcil: COLll1cillU( I, fJ7-O')-U3
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