08/13/03 Minutes
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, AUGUST 13, 2003
1. Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
2. Roll Call. Present: Don Miller, John Thompson, Bob Isom, Ron Harding
and Pat Fetterly
3. Agenda Approval
03-68 MOTION BY PAT FETTERLY, SECONDED BY BOB ISOM
APPROVING THE AGENDA WITH THE SCHOOL
PROCLAMATION, ITEM 10 A, MOVED FORWARD TO 4 A.
CARRIED.
4.
a.
5.
6.
a.
1)
2)
b.
1)
2)
c.
d.
03-69
7.
8.
Special Presentations
In response to Yelm Community Schools plans to focus on reading for
the entire school year Mayor Rivas read the Year of Everybody Reads
proclamation.
Public Comment - Janet Harding thanked elected officials for their
support and requested photos with them and the police chief. She will be
representing Yelm as Miss Washington American Teen.
Consent Agenda
Council Minutes:
Regular Meeting, July 23, 2003
Study Session, August 4, 2003
Payables: Checks 20582 - 20729, totaling $137,036.00
Manual Checks 20582 - 20643, totaling $12,510.18
Claims Checks 20644 - 20729, totaling $124,525.82
Payroll: Final July 2003, Checks 7200 -7254, totaling $172,937.97
Park Use Requests: Solomon Wedding Reception and Moholell
Wedding/Reception
MOTION BY RON HARDING, SECONDED BY PAT FETTERLY
APPROVING CONSENT AGENDA ITEMS AS PRESENTED.
CARRIED.
Public Hearing(s) - none scheduled
New Business
Yelm City Council Minutes
ab/city council/2003/08-13-03
Page 1 of 4
a.
03-70
b.
03-71
c.
Potable Water Automated Meter Reading System, $150,905.81 Contract.
Stephanie Conners reviewed some of the benefits of an automated meter
reading system including removal of posting errors, reducing time spent
in the field on initial readings and reread requests and a significant
reduction in the monthly 28 hours administrative staff spends posting
readings to individual utility account files.
Three bids ranging from $150,905.81 to $192,716.77 were received. The
low responsive bid was submitted by JNR Excavation from Olympia.
Bids have been reviewed for compliancy and staff recommended
awarding the bid to the low bidder.
MOTION BY BOB ISOM, SECONDED BY RON HARDING
AUTHORIZING THE AWARD OF THE CITY'S TOUCH READ
POTABLE WATER AUTOMATIC METER READING SYSTEM
TO JNR EXCAVATION AND AUTHORIZING MAYOR RIVAS
TO SIGN THE PROJECT CONTRACT IN THE AMOUNT OF
$150,905.81. CARRIED.
Resolution 437,2004-2009 Six Year Transportation Improvement
Program (STIP). Stephanie Conners reported that this in an annual
prioritizing of the City's transportation projects. Although the program
mirrors last years listing, projects within the same corridor were grouped
together this year to better reflect the concept of completing contiguous
sections of roadway.
Discussion concerned the Y - 2/Y - 3 corridors, costs differentials between
chip-sealing and replacing surfaces, funding issues, difficulty in
obtaining matching funds for Y elm Ave. West improvements, the
importance of coordinating funding sources, and traffic impacts when
Longmire Community Park comes on line.
MOTION BY BOB ISOM, SECONDED BY RON HARDING
APPROVING RESOLUTION 432 THE 2004-2009 SIX YEAR
TRANSPORTATION IMPROVEMENT PLAN. CARRIED.
Resolution 438, Hazard Mitigation Initiative. Todd Stancil explained that
this is a multi-jurisdictional effort to meet hazard mitigation planning
requirements under of federal Disaster Mitigation Act of 2000. Funding
sources include grants from FEMA, the Washington State Military
Department and local funds.
To be eligible for hazard mitigation grant funding, participating entities
must individually adopt the plan by the end of2004. Yelm's needs as
identified in the plan include structural and non structural retrofitting of
publicly owned critical facilities and replacing the Yelm Police Station
with a seismically safe structure
Yelm City Council Minutes
ab/city council/2003/08-13-03
Page 2 of 4
03-72
MOTION BY PAT FETTERLY, SECONDED BY JOHN
THOMPSON APPROVING RESOLUTION NO. 438 ADOPTING
THE NATURAL HAZARDS MITIGATION PLAN FOR THE
THURSTON COUNTY REGION. CARRIED.
9.
Old Business
a.
Welcome to Yelm Entrance Sign $500 Expenditure Authorization.
Shelly Badger indicated that approval of funding would allow staff to
make initial contact for the design phase, as per August 5, 2003 City
Council Study Session discussion.
MOTION BY DON MILLER, SECONDED BY BOB ISOM
APPROVING A $500 EXPENDITURE FOR THE DESIGN PHASE
OF A WELCOME TO YELM ENTRANCE SIGN. CARRIED.
03-73
10.
Mayor and Council Reports and Initiatives and Board/Commission
Business:
Councilmember Miller attended the Yelm Fire District meeting where the
Medic Unit was the discussed. He requested that Fire Chief Rita
Hutchenson update council on past and current events. Chief Hutchenson
provided background from the time the unit was moved to the
management of the Rochester/Grand Mound Fire District to the present
decision to have the Medic Unit managed by the Lacey Fire District.
Council expressed concern about treatment of Medic Unit staff and vague
contract language that might be interpreted to permit the unit to be
physically housed in Lacey. This would increase Yelm area response
time to over 20 minutes. Council supported having the unit physically
located at the Yelm Fire Department. Additional discussion concerned
local tax monies that were approved by the voters for Medic services.
Council consensus supported individual calls from council members to
all Thurston County Commissioners in addition to a letter sent to the
Board of Commissioners by Mayor Rivas.
Councilmember Thompson attended SW AC and EDC meetings.
Councilmember Isom attended a TRPC meeting and volunteered
Councilmember Harding for a committee.
Councilmember Harding attended a (TRPC) Transportation Policy Board
meeting.
Councilmember Fetterly will attend the Nisqually River Council meeting
on Friday.
Yelm City Council Minutes
ab/city council/2003/08-13-03
Page 3 of 4
11.
Executive Session - Mayor Rivas announced that council would go to
Executive Session for approximately ten minutes to discuss potential
litigation at 8:37 p.m. The regular meeting resumed at 8:46 p.m.
12.
Correspondence reviewed included CAPe OM Board meeting minutes
and an opportunity to meet the Thurston Regional Library Director
Candidate Jodi Reng.
13.
Adjourn: 8:50 p.m.
---._..._.._.~--_.,-----
Attest:
,/
/ ' , /..,. /~ ;)
l ttlt. J . /)t Ii 1(( dr
Agne' ennick, City Clerk
Yelm City Council Minutes
ab/city counciI/2003/08-13-03
Page 4 of 4