10-14-14 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 14, 2014 MINUTES
1. Mayor Harding called the meeting to order at 6:00 p.m.
2. Roll Call Present: J. W. Foster, Joe Baker, Bob Isom, Tracey Wood, Ken Garmann
and Russ Hendrickson.
3. Agenda Approval
14-087 MOTION BY ]OE BAKER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations -
Substance Abuse Prevention Month -
Mayor Harding proclaimed October 2014 as National Substance Abuse Prevention
Month and call upon the citizens of Yelm to recognize the importance of
prevention in promoting safe and healthy communities and commend TOGETHER,
along with their partners, for 25 years of landmark prevention work in Thurston
County. Meghan Sullivan, Executive Director for TOGETHER accepted the
proclamation and thanked the Mayor and Council for bringing awareness to this
important issue. Substance Abuse affects everyone in one way or another. Ms.
Sullivan stated that parents are the number one influence in whether or not young
people choose to use. Councilmember Foster asked how Yelm compared to other
communities that do not have the TOGETHER program. Ms. Sullivan explained
that because there are only two freestanding nonprofit TOGETHER programs
available statewide, a lot of prevention work happens at the local health
departments. The funds for the TOGETHER program are very limited so constant
messaging from parents and the community is important to preventing substance
abuse among our youth. It takes a community to prevent substance abuse.
Councilmember Isom asked if the TOGETHER program had any plans to track
marijuana use now that it is legal in the state of Washington. Ms. Sullivan stated
with all the mixed messages surrounding marijuana that she expects to see
increased youth use across the board. Recreational marijuana use by anyone
under 21 is illegal.
5. Public Comment - none
6. Consent Agenda
Minutes - Regular Meeting September 23, 2014 & Study Session September 24,
2014
Payables - Checks #63342 - #63467 Totaling $ 784,375.22.
14-088 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing -none scheduled
8. New Business -
a. Design Contract Amendment - 2014 Asbestos Cement Water Main
Replacement
Ryan Johnstone stated the Capital Improvement Program (CIP) approved as part
of the current water system plan contains water replacement projects necessary
to increase the reliability and efficiency of the potable water distribution system.
By replacing old AC, water main with new PVC or ductile iron water main is one
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way to do this. Council approved the contract with BHC on July 22, 2014 in the
amount of $84,369. As the design of the current water main replacement project
began, that there were additional areas that were identified as Areas No. 1 and 2
that should be added to the current project. Design of the previously approved
water main sections is underway. If the addition of Areas No. 1 and 2 is
approved, design will begin immediately. It is anticipated that the additional
design work will push the design completion date to February 2015. Approval of
the additional water main replacement areas will increase the design contract
total from $84,369 to $132,710. Councilmember Isom asked for more detail
regarding option 1. Councilmember Foster asked what the project would look like
after the AC line replacement but before WSDOT came through with the overlay.
Mr. Johnstone did not think there would be any impact to traffic or any hazards
along the sides of the roadway.
14-089 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN A
CONTRACT AMENDMENT IN THE AMOUNT OF $48,341 WITH BHC
CONSULTANTS FOR ADDITIONAL DESIGN SERVICES FOR ASBESTOS
CEMENT (AC) WATER MAIN REPLACEMENT. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Watershed Festival on September 27 at the
Nisqually National Wildlife Refuge. On September 28, he met with the Yelm
Farmers Market Manager and will be attending the 2nd Annual Eatonville Salmon
Festival on October 18. On October 20, Councilmember Foster will attend the exit
interview at City Hall with the Washington State Auditor and city staff.
Councilmember Isom spent three weeks in Ireland and visited our Sister City,
Ferns where he met with business people and delivered a letter from the Mayor
and a Key to City of Yelm. Councilmember Isom would be happy to talk to anyone
interested in Ireland.
Councilmember Wood attended the Transportation Policy Board Committee
(TRPC) meeting where they discussed building a new Washington State Patrol
facility in Olympia. Councilmember Wood also attended the TComm 911 Admin
Board meeting and discussed the preliminary budget.
Mayor Harding attended the Thurston County Mayor's Forum where a roundtable
meeting was held to discuss the challenges of their cities. Mayor Harding attended
the Transportation Policy Board Committee meeting (TRPC) where they discussed
funding sources and the Yelm Emergency Operations Board meeting. He also met
with the Yelm Farmers Market manager and was satisfied with the discussion.
11. Executive Session -
At 6:34 pm, Mayor Harding announced that Council would go into an Executive
Session for approximately 30 minutes for the purpose of evaluating the
qualifications of a candidate for appointment to Yelm City Council Position #4(RCW
42.30.110 (h)).
At 7:03 pm, Mayor Harding closed the Executive Session and reconvened the
regular meeting.
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Mayor Harding called for nominations for Yelm City Council Position #4.
Councilmember Foster nominated Jennifer Littlefield for Council Position #4.
Seconded.
Councilmember Wood nominated Tad Stillwell for Council Position #4. Seconded.
Mayor Harding called for any further nominations. Seeing none, he called for a
vote.
Councilmember Foster -Jennifer Littlefield, Councilmember Baker -Jennifer
Littlefield, Councilmember Isom -Jennifer Littlefield, Councilmember Wood -Tad
Stillwell, Councilmember Garmann-Tad Stillwell and Councilmember
Hendrickson -Tad Stillwell.
A majority vote is required. In the case of a tie vote, the Mayor has the power to
break the tie. Mayor Harding cast the deciding vote: Jennifer Littlefield will fill
Council Position #4.
Jennifer Littlefield will be sworn in to Councilmember Position #4 at the next
meeting on October 28, 2014.
12. Correspondence included -
AWC Cityvoice Wednesday, October 1, 2014
Thurston County Bountiful Byway Celebration October 13, 3:00-4pm, Schilter
Family Farm, Olympia
13. Adjourn 7:10 pm.
Attest:
RHardinal, Mayor U Lori Mossman, Deputy City Clerk
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