04-24-02 Minutes
YELM CITY COUNCIL
MINUTES
REGULAR MEETING
WEDNEDSAY, APRIL 24,2002,7:30 P.M.
OPENING - 7:30 p.m.
1.
Mayor Rivas called the meeting to order at 7:30 p.m.
Council present: Don Miller, John Thompson, Bob Isom, Ron Harding and Pat
Fetterly.
Approval of Agenda
MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON APPROVING THE
AGENDA AS PRESENTED. CARRIED
Mayor Rivas asked for public comment. There was none.
2.
02-39
3.
CONSENT CALENDAR
4. Minutes: April 10, 2002 regular meeting.
5. Approval of Payments: #17365 - #17470, Totaling $120,407.40
a. Manual Checks: #17365-#17400, Totaling $1,623.88
b. Claims Checks: #17401-#17470, Totaling $118,783.52
6. Payroll Approval: Preliminary April, 2002
a. Park Use Request, 06-08-2002, Cub Scout Graduation,
9:00 a.m.-3:00 p.m., 80 attending.
02-40 MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY APPROVING
CONSENT CALENDAR ITEMS AS PRESENTED. CARRIED.
NEW BUSINESS
7. 103rd Street/Creek Street Improvements - Stephanie Conners presented the staff
report providing background on the previous STP grant and TIB grant applications
for 103rd Street improvement from West Road to Creek Street. The City was
successful in obtaining the STP grant of $135,365 but was unable to obtain the TIB
grant because of the condition of the roadway. The structural condition was
maintained by chipsealing in the past year, and therefore scored low in points on
the application.
Removing this street from the chip seal list and seeing increased traffic with the
addition of the Senior Center on this roadway will increase the possibility of a
successful TI B grant in the future.
Staff is asking for direction on proceeding with the engineering and design phase
using the Shea Group to complete the preliminary design work and the funds from
the STP grant.
Yelm City Council Minutes
ab/cc/2002 minutes/04-24-02
Page 1 of 5
02-41
Councilmember Isom requested to see expenditure estimates when asked to
provide direction. Councilmember Fetterly asked how Shea Group was selected.
This brought up discussion on possible conflict of interest after current City Planner,
Cathie Carlson, leaves City employment for the Shea Group. Shelly will check the
legal questions in regard to City government.
Stephanie Conners and Shelly Badger stated the selection of an Engineer is from
the Engineering Roster and differs from the Small Works Roster Bid process.
Selection is based on qualifications, specialization of focus of work and ease in
working with staff, not a bid process. Fees can be negotiated and staff is guided by
some general rules of thumb. Shea Group has been assisting Yelm staff for 12
years on the transportation planning traffic analysis and the prioritizing of the six-
year street plan.
MOTION BY BOB ISOM, SECONDED BY RON HARDING AUTHORIZING
MAYOR RIVAS TO SIGN LOCAL AGENCY AGREEMENT WITH WSDOT AND
DIRECTING STAFF TO PREPARE COST ESTIMATES. CARRIED.
8.
ORDINANCE NO.759 Budget Amendment, Provisional Officer -
Chief Stancil reported that although the hiring is complete to replace the officers
that have left the City employment, it doesn't help the need for officers now. The
three newly hired officers will all be entering the academy leaving a reduced staff
impacting the day to day operation of the department as well as the DARE/SRO
position at the schools. Chief Stancil recommended the addition of a Provisional
Officer from July to November to fill the need to cover shifts for sick leave, vacation
requests and to allow Officer Field to fulfill the obligation at the Yelm Schools. A
qualified person is currently active as a volunteer reserve and able to fit into the
suggested schedule.
Councilmember Isom asked how much the Yelm School District receives from the
State of Washington for maintaining a DARE program in its schools. Chief Stancil
indicated he is meeting with the Superintendent on Thursday and would ask him
that question.
Councilmember Harding voiced concerns if one provisional officer is enough and
that the future budgets should focus more funding to this issue. Chief Stancil
indicated schedules have been adjusted to overlap shifts to accomadate busy
hours and Thurston County has been actively supportive in the community.
02-42 MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY ADOPTING
ORDINANCE 759 AMENDING THE 2002 BUDGET TO ADD A PROVISIONAL
OFFICER POSITION. CARRIED.
OLD BUSINESS
02-43
9.
ORDINANCE NO.760 Budget Amendment, Community Development Director-
Shelly Badger reported authorization was given at last council meeting to draft this
ordinance for new step schedule for Community Development Director.
MOTION BY BOB ISOM, SECONDED BY RON HARDING ADOPTING
ORDINANCE 760 AMENDING THE 2002 BUDGET COMMUNITY
DEVELOPMENT DIRECTOR SALARY RANGE AND STEPS. CARRIED.
Yelm City Council Minutes
ab/cc/2002 minutes/04-24-02
Page 2 of5
10. Draft Animal Control Ordinance and Fee/Charges Resolution - Stephanie presented
background on the new animal shelter and the need to review and revise the
existing Animal Control Ordinance and fee schedule.
A written draft of the ordinance was provided for discussion.
Councilmembers and staff discussed some definitions with-in the text including:
6.08.050 Regulation and violations relating to pet animals
6.08.050.B - Nuisance pet animal. Clarification of the definition of nuisance as
opposed to the normal course of a dog's behavior.
6.08.050 C - Pet animals in public places. Lease laws and voice command control.
6.08.050 D - Keeping of Dangerous Dogs.
Staff indicated they are not currently patrolling for violators but looking for a balance
between restriction and allowance leeway.
6-08-030 Definitions #6 Nuisance... .. habitually disturbs the peace and quiet of any
individual or neighborhood by barking, whining, howling or making any other noise.
Consensus by Council to Add A T THE DISCRETION OF THE OFFICER to the
above section.
Animal Violations fee schedule and Licensing Resolution 426 - A draft was provided
along with a survey of local fees for comparison. Discussion included the possibility
of reducing the fee to license registered unaltered dogs from $20 to $12 and
increasing the dangerous dog fee to discourage the keeping of these dogs.
Shelly Badger indicated that a surety bond is required for dogs determined to be
dangerous along with kennel requirements and authority to euthanize if necessary.
Consensus to keep license fees for unaltered dogs as in draft.
Consensus to increase annual fee on dangerous dogs to $500.
There was some discussion on horses allowed on the streets.
REPORTS
11. Mayor's Report
Mayor Rivas attended last of six Fire District meetings and related the process
lasted longer than expected but produced a better product than expected as well.
He will bring back report to Council in May.
Appointment of Mayor Pro Tem - Mayor Rivas reported the procedure for
appointment was discussed and ordinance approved at a prior meeting. Tonight a
full council was present and able to vote. Shelly clarified that the term would run for
2 years until new council meets in January of 2004.
02-44 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY TO NOMINATE
JOHN THOMPSON AS MAYOR PRO TEM FOR THE TERM OF 2 YEARS
COINSIDING WITH THE NEW SESSION OF A NEW COUNCIL. CARRIED.
Yelm City Council Minutes
ab/cc/2002 minutes/04-24-02
Page 3 of5
12. Councilmembers' Reports
a. Councilmember Miller
Public Works Liaison - written report provided. The first traffic complaint was called
in to the Mayor today. Shelly Badger reported that most of the paving would be
done at night.
b. Councilmember Thompson
City Hall - written report was reviewed.
Police Department - written report was reviewed. Chief Stancil added that the Fife
Jail contract is on hold because Jail is not accredited. Fife is in the process of
obtaining accreditation.
Mayor Rivas thanked Chief Stancil for sitting on board of review for YHS Principal.
Stancil indicated there are excellent applicants.
Other Meetings/Assignments. Councilmember Thompson attended a Foreign Trade
Zone Update meeting.
c. Councilmember 150m
Court Liaison - written report prl?vided.
TRPC - Pre Agenda 05-03-2002 provided.
Thurston County Home Visitation Task Force (TCHVTF) - unable to attend because
of meeting schedule.
d. Councilmember Harding
Planning Commission meeting - was unable to attend.
Intercity Transit - Did not attend because of schedule conflict. Did attend meeting
for Mayor regarding boundary reduction vote. April 30 meeting scheduled on
reducing members on board because of boundary reduction however Yelm seats to
remain. Will attend IT retreat on Friday 4/26/02
Solid Waste Advisory Committee (SWAC) meeting was cancelled until May.
Other Meetings/Assignments -
Participated in the interview process for Hearing Examiner with Shelly Badger and
Cathie Carlson and commenting that applicants were great. Mayor Rivas thanked
him for sitting on board and indicated he will call on another councilmember to sit
on board for position of Community Development Director.
Ron Harding relayed offer from Diane Oberquill to meet with Council with first hand
information on Medic II Unit and plans for future. Appreciate her efforts to work with
the council to keep them informed.
Yelm City Council Minutes
ab/cc/2002 minutes/04-24-02
Page 4 of 5
Also expressed concerns voiced to him from the community about the need for
lights on High School trail. Tim Peterson working with P.S.E to install lights there.
e. Councilmember Fetterly
Nisqually River Council - out of town unable to attend.
Financial - met with Agnes to review March End of Month and 1 st Quarter 2002.
Written report provided.
Repeated feeling that the Fire District Contract meetings went well.
Reported on concerns of the School Bus Transportation staff about pedestrian
traffic on SR51 0 after school dismissal. Chief Stancil reported discussing this issue
with Jerry Jenkins but will verify pedestrian rules.
Correspondence was reviewed. Shelly Badger instructed Councilmembers to
coordinate registration and reservations for AWC Annual Conference with Dana
Spivey by the May 8 council meeting.
Stephanie invited those Councilmembers who haven't yet toured the Waste
Water Treatment Plant to do so on Wednesday, May 1 at 10 a.m. If interested,
call Stephanie.
Agnes reported upcoming meeting on Public Safety with Ralph Munro at the
Briggs YMC . Information was provided.
i
I
Attest:
s P. Bennick, DOJ3bJty City Clerk
Minutes: Janine A. Schnepf, Deputy City Clerk
Yelm City Council Minutes
ab/cc/2002 minutes/04-24-02
Page 5 of 5