05-08-02 Minutes
YELM CITY COUNCIL
MINUTES
REGULAR MEETING
WENDNESDAY, MAY 8,2002,7:30 P.M.
OPENING
1.
Mayor Rivas called the meeting to order at 7:30 p.m.
2.
02 -45
Council present: Don Miller, John Thompson, Bob Isom and Ron Harding. Pat
Fetterly was excused.
Agenda approval
MOTION BY JOHN THOMPSON, SECONDED BY BOB ISOM APPROVING
THE AGENDA AS PRESENTED. CARRIED.
Public Comment - There was no response to the call for public comment.
3.
CONSENT CALENDAR
4. Minutes approval: April 24, 2002
5. Payments approval: 17471-17571, Totaling $51,852.19
Void: 17494, 17501
a. Manual checks: 17471 - 17509, Totaling $9,156.01
b. Claims checks: 17510-17571, Totaling $42,696.18
6. Payroll approval: Final, April 2002, 5696-5722 and 5727-5792, Totaling
$142,558.01
7. Park Use Requests: Community Ministry Festival and Hand-n-Hand Preschool
02-46 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER APPROVING
CONSENT CALENDAR ITEMS AS PRESENTED. CARRIED
NEW BUSINESS
8. Hearings Examiner Recommendation: Cathie Carlson reported that a Request
for Qualifications generated seven responses. The interview committee, Shelly
Badger, Cathie Carlson and Ron Harding interviewed four of the applicants. The
individual selected, Stephen Causseaux, Jr., has been the Hearing Examiner for
Pierce County for over 18 years and serves as examiner for many small
jurisdictions in Pierce County. Additionally, Mr. Causseaux possesses an
approachable demeanor that will be non-threatening to applicants.
Contract fees are $110 per/hour for the Hearing Examiner, plus $35 per hour for
staff support and includes a pro-tem examiner arrangement if needed. As we
are almost half way through the year, the first contract would run through
December 31, 2003, and future contracts would renew annually. The committee
recommended confirmation of the Mayor's appointment.
Discussion concerned the number of appeals anticipated (one per year) and
applicant fees.
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02-47 MOTION BY BOB ISOM, SECONDED BY DON MILLER ENDORSING MAYOR
RIVAS' APPOINTMENT OF STEPHEN CAUSSEAUX JR AS HEARING
EXAMINER AND HIS FIRM AS EXAMINER PRO-TEM THROUGH THE END
OF 2003. CARRIED.
9. Van Norhop Estates Final Plat, SUB-02-8303- YL - Tami Merriman reported that
staff has reviewed the final plat and found that all conditions identified in the
preliminary plat have been satisfied. Van Norhop Estates is a 20 lot, single
family subdivision at Mill Road and 10yth. She also pointed out that changing to
a hearing examiner removes Planning Commission responsibility for reviewing
final plats and moves that to a staff level. Staff recommended final plat approval
as the required payment has been received for grass planting in the planter strip
along Van Norhop St. SE and for City construction of a required sewer line
extension.
Discussion concerned existing procedures and service provided by City staff.
Mr. Norberg, Van Norhop Estates developer, indicated that he had a positive
experience working with Yelm staff and that the project moved forward rapidly,
because of direct contact with department heads at meetings. He looks forward
to working with the City in the future when court created annexation issues are
settled.
Councilmember Isom expressed appreciation and congratulations to staff for
providing exceptional service.
02-48 MOTION BY DON MILLER, SECONDED BY RON HARDING APPROVING
THE VAN NORHOP ESTATES FINAL PLAT-SUB-02-8303-YL. CARRIED.
10. Animal Control Ordinance No. 753 - Stephanie Conners reported that this is the
adopting ordinance and that the changes requested by Council when they
reviewed the draft at the April 24th meeting have been incorporated.
Changes were made to the definitions sections 6.08.030, D, UAt Large," adding
"verbal command;" and P, No.6, "Nuisance pet animal," adding "at the
discretion of the officer." Additionally, "Animal Shelter" was changed to
"Impound Facility to better reflect activities and services provided.
Ron Harding requested a change to the Definitions (6.08.030), Page 6,
Subsection P., 6, adding the word unprovoked. Text would read disturb the
peace and quiet by unprovoked barking, whining, etc.
02-49 MOTION BY BOB ISOM, SECONDED BY RON HARDING ADOPTING
ANIMAL CONTROL ORDINANCE NO. 753, AS CHANGED BY INSERTING
uUNPROVOKED." CARRIED.
11. Resolution No. 426, Animal Control Fees/Charges - Stephanie Conners
reported that the requested $500.00 per year annual registration for dangerous
dogs had been added to the resolution.
02-50 MOTION BY DON MILLER, SECONDED BY RON HARDING APPROVING
RESOLUTION NO 426 SETTING ANIMAL CONTROL FEES/CHARGES.
CARRIED.
12. City of Yelm/Yelm Fire District Agreement - Mayor Rivas reported that Council
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had been updated by the committee, Councilmember Fetterly, Shelly Badger
and himself, throughout the negotiation process that resulted in this final
agreement, and recommended that the City move forward and endorse the
agreement.
Discussion concerned changes interpretation, role clarification, service levels,
funding formula change, legal approval, necessary budget appropriation
amendment, fire commissioner's response, and appreciation to staff for input.
02-51 MOTION BY DON MILLER, SECONDED BY BOB ISOM AUTHORIZING
MAYOR RIVAS TO SIGN THE CITY OF YELM/YELM FIRE DISTRICT
CONTRACT. CARRIED.
REPORTS
13. Library Report - A written report was provided.
14. Mayor's Report - Activities included: interviews for the community development
director, the field has been narrowed down to two great applicants. The police
sergeant position interviews are also going on right now.
Mayor Rivas reported that Intercity Transit is trying to strengthen their
representative's position and has requested documented Council action
supporting mayoral appointment of City representatives to IT's board.
Discussion indicated that this change is motivated by concerns about liability
issues similar to those occurring in the past. Currently mayors simply appoint
liaisons to various departments and committees. The change would be a more
formal action occurring each time an appointment to the IT position is made.
Councilmember Harding added that at the Inter-jurisdictional Conference there
was discussion about appointments and the rights to keep or eliminate them.
Shelly Badger indicated that this request is related to the possibility of
challenges to future boundary changes.
02-52 MOTION BY BOB ISOM, SECONDED BY RON HARDING GIVING THE
MAYOR THE AUTHORITY TO APPOINT THE CITY OF YELM
REPRESENTATIVE TO THE INTERCITY TRANSIT AUTHORITY. CARRIED.
Mayor Rivas reminded everyone that meeting absences should be reported to
the City Clerk.
15. Councilmembers' Reports
a. Councilmember Miller
CAPCOM - A 1/5 of 1 % local option sales tax intended to reduce fees paid by
cities (police) and fire districts is being discussed. Additional information will be
available at the next meeting.
b. Councilmember Thompson
Other Meetings/Activities - EDC meeting featured a presentation by the Port of
Olympia concerning passenger air service. He participated in community
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development director and police sergeant position interviews, and attended the
Yelm Chamber Auction.
c. Councilmember Isom - will report at the next meeting.
d. Councilmember Harding
Intercity Transit - He attended an Inter-jurisdictional meeting to reorganize the
IT Authority Board. The elimination of one member (Tenino) created an even
number membership along with increased possibility of tie votes. The board
considered eliminating a citizen representative, but decided to keep
membership at eight. If the sales tax proposal doesn't pass, they may be
looking at options to reduce the boundaries, which could eliminate Yelm's
service.
IT is seeking Citizen Representatives, application packets are available.
Mayor Rivas thanked Ron Harding for his work with IT.
Other Meetings/Activities - He participated in the Community Development
Director interviews and found it to be an enjoyable experience.
e. Councilmember Fetterly - Excused
Financial Report - A written April 2002 Month End report was provided and
Agnes is available to answer any questions.
Agnes Bennick provided an update on the Yelm Municipal Code revision and
installation of an electronic version available to all network users. Training is
being scheduled, and at some point in the future the code will be available to
the public on a city web site or other location. Staff was commended for the
work accomplished.
CORRESPONDENCE
Correspondence provided for review included an AWC Training Schedule,
Timberland Regional Library Board Minutes, Intercity Transit Citizen Work
Group application announcement and Thurston County Prosecuting Attorney's
Annual Report.
ADJOURN: 8:22 p.m.
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s P. Bennick, City Clerk
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