09-25-02 Minutes
YELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
WEDNESDAY, SEPTEMBER 25, 2002
OPENING & CONSENT AGENDA
1. Mayor Rivas called the meeting to order at 7:30 p.m.
Council present: Don Miller, John Thompson and Ron Harding.
Bob Isom was excused and Pat Fetterly would be late, if she was able
to attend.
Mayor Rivas presented a Certificate of Recognition to Janet Harding
who will represent our area as Miss Yelm Washington Junior Teen
2002, in the American Miss Junior Teen competition in Florida.
2. Agenda Approval. There was some discussion concerning a park use
request with a bonfire and parade for Yelm High School's Homecoming.
Amanda Zigler agreed to coordinate the bonfire with the fire district.
Chief Stancil added that there is concern about the parade due to the
lack of planning time. Normally a parade with traffic rerouting requires
over 20 officers for traffic detail. WSDOT will make the final route
determination. The group is willing to adjust the parade route. Council
consensus was to approve the park use request, and allow the group to
work out parade details with WSDOT. Final parade route approval will
come from Mayor Rivas or Chief Stancil.
02-95 MOTION BY JOHN THOMPSON, SECONDED BY RON HARDING
APPROVING THE AGENDA AND CONSENT AGENDA ITEMS AS
PRESENTED.
3. Public Comment - Yelm High School students declined an invitation to
speak.
4. Approval of Minutes: September 11, 2002, Regular Meeting
5. Approval of Payments: Checks 18428-18507, totaling $54,346.13
a. Manual Checks: 18428-18457, totaling $1,611.54
b. Claims Checks: 18458-18507, totaling $452,734.59
6 Preliminary Payroll: September 2002
a. Park Use Request: YHS Homecoming, 10/23/02,4-10 pm, 400-500
attending. Discussion as agenda item 2.
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NEW BUSINESS
7. Ordinance 767 - Agnes Bennick explained that this is a budget
amendment ordinance reducing the Current Fund reserve line and
making an operating transfer to the Five Corners Bond Repayment
Fund. During the budget planning process, it appeared that there would
be adequate funding carryover from the prior year to cover all 2002
payments. However, the existing commercial loan was being converted
to a bond at the end of 2001 and a payment made in December of
2001, reduced the planned 2002 carryover.
02-96 MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON
ADOPTING ORDINACE 767 AMENDING THE 2002 BUDGET BY
AUTHORIZING A DEBT PAYMENT TRANSFER. CARRIED.
OLD BUSINESS
8. Resolution 431,2002-2008 City of Yelm Water Comprehensive Plan.
Stephanie Connors reported that the plan, which has been reviewed by
City Council several times over the past year and included a public
hearing, has been submitted to and received final approval from the
state Department of Health. This resolution is the City's final step in the
approval process.
02-97 MOTION BY DON MillER, SECONDED BY JOHN THOMPSON
APPROVING RESOLUTION 431 AND ACCEPTING THE 2002-2008
CITY OF YElM COMPREHENSIVE WATER PLAN. CARRIED.
9. Executive Session to Discuss Collective Bargaining Strategy. Mayor
Rivas announced the Council would adjourn to an executive session to
discuss the city's collective bargaining strategy for approximately 30
minutes. The regular meeting was closed at 7:48 p.m.
There was no one present at 8:20 or 8:50, to hear an announcement
that the executive session was running longer than expected.
Mayor Rivas reopened the regular meeting at 9:32 p.m.
REPORTS
10. Librarian's Report - a written report was provided.
11. Mayor's Report - Mayor Rivas reported on attending the School Auction,
thanked the fire department for their rapid response to a grass fire close
to his father's home, and announced that on Friday he would be
participating in the architect interview process for the regional jail.
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12. Council Reports
a. Councilmember Miller
Public Works - a written report on current activity was provided. There
was some discussion concerning report formats and the need to keep
council updated on city activity.
Other Meetings/Assignments - Councilmember Miller expressed his
appreciation of the support for the sales tax increase for Emergency
Communications needs. This will impact the budget of every jurisdiction.
b. Councilmember Thompson
City Hall Liaison - as a written report was not provided, Agnes Bennick
reported that almost 1600 utility bills had been posted, the extract
produced, and the file transferred for printing. Some computer problems
were encountered. Reloading her computer while she was on vacation
did not correct the problems she had been experiencing. A new computer
has been ordered. Four hundred and twenty B&O tax reports were
printed and awaiting folding, stuffing, and mailing. It would be wonderful
to find someone to do the folding/stuffing process. The payroll process is
underway, and the budget planning process is moving along on
schedule.
Police Liaison - a written report updating current activity was provided.
c. Councilmember Isom - excused.
Court Liaison - a written report updating current activity was provided.
TRPC - A pre-agenda was provided.
d. Councilmember Harding
Community Development - A written report updating current activity was
provided. Longmire Community Park progress is on hold while the Army
is in Yakima training.
Intercity Transit - Transit Authority members were pleased with the tax
increase outcome. Councilmember Harding announced that the Friday
Express Service will begin again on a temporary basis until new
routes/services are established. He indicated that he expressed that
Yelm should be on the top of the list when service extensions are
discussed, and requested council's support when this happens.
IT has some surplus vans for sale and the Senior Center would like to
have another. The City provided them with an 18 passenger van with a
lift. However, the center appears to be having problems getting drivers
that have the required commercial driver's license.
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Additional discussion concerned the need for a bus that stops at senior
locations, and the high cost of the Dial-A-Lift service.
Other Meeting/Assignments - He attended the Heartwalk with his
daughter.
e. Councilmember Fetterly - absent
Financial Report - Agnes Bennick pointed out that the August report was
provided in the packet and offered to answer any questions.
CORRESPONDENCE - Correspondence was reviewed.
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s P. Bennick, City Clerk
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