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02 24 2015 Agenda PacketAGENDA YELM CITY COUNCIL MEETING TUESDAY, FEBRUARY 24, 2015, 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations- none scheduled 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. Minutes; Regular Meeting February 10, 2015 b. Payables; Checks # 7. Public Hearing- none scheduled 8. New Business- none scheduled 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations • Thurston County Mayor's Forum • (TRPC) Transportation Policy Board Board Yelm Transportation Committee Yelm Economic Development Committee 11. Executive Session- Council will got into a 30 minute Executive Session for the purpose of reviewing the proposals made in collective bargaining negotiating sessions RCW 42.30.140 (4)(a)(b). 12. Correspondence (Correspondence is available upon request) Yelm Area Chamber of Commerce, Free Marketing Seminar February 26, 2015 8 -9:30 am Yelm Cinemas Invitation for dinner at the Indian Summer Golf & Country Club, March 21, 2015 to benefit Behavioral Health Resources 13. Adjourn Upcoming Meetings Council Study Session, Wednesday, February 25, 2015, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, March 10, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, March 24, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at wv_ww_.,i.y lrr7.w .us Agenda Item 6. a. Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 10, 2015 MINUTES 1. Mayor Harding called the meeting to order at 6:00 p.m. 2. Roll Call Present: JW Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Tracey Wood, Ken Garmann and Russ Hendrickson. Agenda Approval 15 -010 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations -none scheduled 5. Public Comment - Susan Freitag, a Thurston County resident presented Council a handout outlining ways to make positive changes in the City of Yelm. Ms. Freitag invited the Council to participate in a vision of using street signs to recognize the accomplishments of Yelm's youth. The handout provided a detailed outline and proposal of how that could be accomplished. Ms. Freitag was a schoolteacher for many years and loves Yelm and its surrounding areas. She thanked Council for what they have done for the community. Councilmember Isom asked that this be brought before Council at the next Study Session. Councilmember Foster thanked Ms. Freitag for bringing this matter to Council. 6. Consent Agenda Minutes - Regular Meeting January 27, 2015 & Study Session January 28, 2015 Payables - Checks #64050 - #64142 Totaling $471,677.88 15 -011 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing -none scheduled 8. New Business - a. Ordinance No. 994, 2014 YEAR END BUDGET AMENDMENT Teresa Mattson stated there are variations in both revenue and expenditure appropriations that occur throughout the budget year, creating the need for an amendment. The City of Yelm adopts the annual budget by department level for the Current /General Fund and by fund level for all other funds. Many revenue line items (and ending cash) ended the year well above the original budgeted amount, this amendment addresses expenditures only - except where there are transfers in to balance the fund. The 2014 Amendment totals $382,212.90. 15 -012 MOTION BY JENNIFER LITTLEFIELD ADOPTING ORDINANCE NO. 994, AMENDING THE 2014 BUDGET BY APPROPRIATING FUNDS FOR 2014 CONTRACT OBLIGATIONS, TRANSFERS, AND OTHER EXPENDITURE RELATED BUDGET ADJUSTMENTS. CARRIED. b. Ordinance No. 996, Amending Chapters 2, 5, 9, and 13 Yelm Municipal Code Tami Merriman explained that on January 27, 2015, the City Council adopted Ordinance No. 995, creating the Unified Development Code and amending other Page 1 of 3 Agenda Item 6. a. Minutes Page 2 of 3 sections of the Yelm Municipal Code. The Ordinance repealed Chapters 14, 15, 16, and 17, created a new Chapter 18, and amended several other chapters. Ordinance No. 996 corrects references to sections that have been repealed or moved to the Unified Development Code and makes no substantive changes to the Code. 15 -013 MOTION BY 7W FOSTER ADOPTING ORDINANCE NO. 996 AMENDING CHAPTERS 2, 5, 9, AND 13 YELM MUNICIPAL CODE CHANGING REFERENCES IN THE CODE TO REFLECT THE NEWLY ADOPTED UNIFIED DEVELOPMENT CODE, TITLE 18 YMC. CARRIED. 9. Old Business —none scheduled 10. Mayor and Council Initiatives Councilmember Foster in his role as Chair of the Career Technical Education (CTE) Committee for the Yelm High School observed and participated in a visit from Governor Inslee to Yelm High School to view the CTE program. Yelm Schools have created such a successful and effective career and technical education program that it is being modeled for the rest of the State. Councilmember Foster also attended the Nisqually Tribe's Charitable Foundation Awards Ceremony where they presented well over $150,000 dollars to different agencies within Yelm. Attended the grand opening of The Cattleman's Restaurant and the Yelm Chamber Luncheon and listened to Mayor Harding present the State of the City Address. Councilmember Baker attended the Intercity Transit Advisory committee meeting and updated the Council on the Bus Buddy Program. The Bus Buddy program is a partnership between Catholic Community Services of Western Washington, Intercity Transit and the Washington State Department of Transportation. The bus system provides free one on one assistance for people that need a little help riding the bus. The Bus Buddy can help you ride the bus to work, shopping and many other events. The Bus Buddy program enhances your mobility, increases your independence and gives you more travel options. Mayor Harding will have staff send an invite for a future presentation on the Bus Buddies Program. Councilmember Isom attended the Thurston Regional Planning Council meeting and new officers were elected. They also voted to give $5,000 to the Thurston Thrives program. Thurston Thrives is a collective impact model of community health planning and action initiated by Thurston County Health and Social Services and the Thurston County Board of Health in 2013. Councilmember Littlefield attended the Thurston Council on Children and Youth Policy team meeting and watched a presentation on the Tacoma Whole Child Initiative from a Professor from the University of Washington, Tacoma and the Dean of Student Life from the Tacoma School District. This program is currently implemented in the Tacoma School District. The program includes Positive Behavioral Invention Supports (PBIS), which most school districts implement in some way. Councilmember Littlefield also attended the Thurston HOME Consortium and new officers were elected. Councilmember Littlefield was elected Vice - Chair. A report was given on the Homeless Connect events in Yelm; they served eight households or sixteen people. They might change the name of the event to attract more participants. The Section 8 Housing voucher waiting list will be opening up on Page 2 of 3 Agenda Item 6. a. Minutes Page 3 of 3 Friday, February 27, 2015 at 8:30am. You can apply online for two weeks then a recipient will be chosen through a lottery system. Councilmember Wood attended the TComm 911 Admin Board meeting and learned that they did not receive their grant from the Nisqually Indian Tribe. They also accepted nominations for the Chair and Vice Chair positions. Councilmember Wood also attended the Intercity Transit Board meeting in Councilmember Baker's absence. They elected new officers, talked about a contract that was awarded for a bus stop pad- engineering project, and discussed the existing bus routes. Councilmember Wood asked about extending one of the existing routes from Lacey to Mullen Road to the Yelm Highway to expand ridership. Also attended the State of the City Address given by Mayor Harding at the Yelm Chamber Luncheon. Councilmember Garmann stated that Thurston County and the Sheriff's Office have tentatively signed a Memorandum of Understanding regarding the unused ARC building and that is scheduled to open in July of this year. Councilmember Garmann also attended the State of the City Address by Mayor Harding at the Yelm Chamber Luncheon today and was very impressed. Councilmember Hendrickson attended the State of the City Address at the Yelm Chamber Luncheon and stated it was very well attended. Councilmember Hendrickson also attended the Yelm Emergency Operations Board meeting where they discussed the THRIVE Emergency meals. For forty people, two meals a day for three days the cost is $1200. There is a 20 -year shelf life on the food. They also discussed the fuel alternatives for the Police and Public Works Departments. Currently they get their fuel from the Yelm School District, at a discounted price, which has their own gas pumps for their buses. Mayor Harding added that the City has looked into different funding options like grants to help with costs associated with fueling stations. Mayor Harding attended the Grand Opening of The Cattleman Restaurant on Yelm Ave. Mayor Harding gave the 2015 State of the City Address at the Yelm Area Chamber of Commerce Luncheon today and thought it went very well and liked the interaction with the audience using technology borrowed from the Association of Washington Cities (AWC). Councilmember Baker thanked Councilmember Woods for attending the Intercity Transit Board meeting in his absence. 11. Executive Session - none scheduled 12. Correspondence included - Yelm Area Chamber of Commerce, February 2015 Senator Becker's Capitol Bulletin, January 31, 2015 Rep. Wilcox report from the Legislature, January 27, 2015 Senator Becker's Capitol Bulletin, February 6, 2015 13. Adjourned at 6:40 pm. Attest: Ron Harding, Mayor Lori Mossman, Deputy City Clerk Page 3 of 3 Agenda Item 12. Correspondence Page 1 of 1 Subject: FREE Marketing Seminar Copyright © 2014. All Rights Reserved. AGENDA YELM CITY COUNCIL STUDY SESSION WEDNESDAY, FEBRUARY 25, 2015 5:00 P.M. Call to Order 2. Roll Call 3. Agenda Approval 4. Presentations a. Topic: Reclaimed Water Plant Update (60 minutes) Ryan Johnstone, Public Works Director & Dr. David Kopchynski, Parametrix b. Topic: Thurston County, Draft County -Wide Planning Policies (45 minutes) Councilman Isom & Grant Beck, Community Development Director 5. Mayor's Report 6. Council Initiatives Upcoming Meetings Regular City Council Meeting, Tuesday, March 10, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, March 24, 2015, 6:00 pm, Public Safety Building Study Session Meeting, Wednesday, March 25, 2015, 5:00 pm, Public Safety Building Meeting Information It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The Preliminary Agenda and Approved Council Minutes are available at w6 .ci. elm.wa.us.