04-27-06 SS
YELM CITY COUNCIL STUDY SESSION
THURSDAY, APRIL, ~ 2006 MINUTES
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1. Call to Order. Mayor Harding called the meeting to order at 5 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Bob Isom, Mike McGowan. Absent: Pat Fetterly
3. Agenda Approval
MOTION BY DON MILLER APPROVING THE AGENDA AS PRESENTED. CARRIED.
4. Presentations
a. SeniorlDisabled Utility Rate Reduction. Staff provided information about participation
rates and various income eligibility thresholds used in neighboring communities. A 3%
(double the Tumwater participation) participation level was used to demonstrate possible
revenue impacts. Discussion topics: using a figure averaging the three methods,
information dissemination, using a self-adjusting rate language in the resolution. Staff was
requested to prepare a resolution for council consideration.
b. Thurston Highlands Master Plan Application and Environmental Impact Study
Process - Grant Beck provided the history of the Thurston Highlands Master Plan and
Tahoma Terra developers' recent owners' interest in the development. A map was
displayed identifying the boulevard and loop system, school sites, and recreation and
commercial areas. He then provided an overview of various city, developer and public
process steps involved in the application process including an EIS scoping to determine
what the environmental review process will include. Mr. Beck identified the
firms/consultants/staff members involved and noted that project costs include three
additional City staff members.
c. Public Safety Building Project Update - Stephanie Ray reported that the City received
a good response to the advertised Request for Qualifications and that ARAI Jackson
Ellison Murakami had been selected to provide planning and development, engineering
and technical services for the project. Several similar use projects the firm worked on
were displayed and there was discussion concerning estimates for hard and soft costs of
the project. Four million is being used as a project number until costs are better defined.
5. Mayor/Council Initiatives discussed during a meal break included Yelm Adult Center
CDBG eligible audit fees; replacing the quarterly Hawthorn Herald with a high quality
annual newsletter, door to door distribution of water conservation information/materials;
and ways to increase citizen input.
4. Presentations
d. Killion Road LID (Local Improvement District) Update. Grant Beck provided
information from the March 23, open house, informational materials sent to those who did
not attend the open house, and progress in scheduling individual meetings with property
owners. Discussion concerned single/combined methodologies for establishing property
improvement benefit amounts, financial gain when selling improved property, LID size,
existing improvement deferrals, the extent of improvements, and the possibility of allowing
payment deferrals.
At 8:30 p.m, the meeting was adiourned to 6:00 p.m.. Wednesday. Mav 10. 2006.
Yelm City Council Minutes
clerk/city counciI/2006/04-28-06 5S
Minutes Approved:
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Continued Meeting: Wednesday, May 10, 2006
Mayor Harding opened the Study Session at 6:08 p.m.
Present: Don Miller, Joe Baker, Bob Isom and Mike McGowan. Absent: Pat Fetterly.
Yelm's newest employee, Bo Lessley, Building Inspector, was introduced and welcomed.
4. Presentations
d. Killion Road LID (Local Improvement District) Update. Grant Beck reviewed the public
participation process and indicated that the department received good feedback from
citizen's attending the open house, and that Jim Gibson had been able to meet with
individuals to address questions/concerns. Based upon that combined input, staff
reviewed straight trip calculation methodology presented at the last meeting, and provided
council with new figures for review based upon revised methodology.
The staff recommendation was a formula combining daily trip generation tied to lot size
and frontage improvement value. Additionally, staff recommended excluding from the LID
35 properties that would have marginal benefits and providing an income based hardship
process that would allow deferral of assessment payment until property sale/transfer.
Discussion topics: dollar amount difference in school requirements when comparing
permit process requirements and LID requirements; cash benefit for right-of-way
purchases; upcoming Open House on May 17 from 2-6 at Yelm City Hall; formal hearing
at May 24 City Council meeting. Mayor Harding and Councilmembers commended
Community Development for an excellent job.
6. New Business - None scheduled
7. Old Business - None scheduled
8. Adjourn: 7:03 pm
Yelm City Council Minutes
clerk/city council/2006/04-28-06 55
Minutes Approved: 4~p /;: f
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