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01-26-00 Minutes YELM CITY COUNCIL MEETING WEDNEDSAY, JANUARY 26, 2000,7:30 P.M. YELM CITY HALL COUNCIL CHAMBERS 1. Call to Order. Mayor Wolf called the meeting to order at 7:30 p.m. All present joined in the flag salute. 2. a. b. c. d. 00-14 3. 4. a. 00-15 Present: Don Miller, John Thompson, Velma Curl)', and Glen Cunningham. Absent: Adam Rivas and Shelly Badger were representing the City at an awards presentation. Guests: Christian Fegel, Nisqually Valley News. Staff: Cathie Carlson, Glenn Dunnam and Agnes Bennick. Consent Agenda. Agenda Minutes: Janual)' 12,2000 Vouchers: Checks 1226-12281, totaling $185,760.07 Payroll: Preliminal)' January 2000 Payroll MOTION BY VELMA CURRY, SECONDED BY JOHN THOMPSON APPROVING CONSENT AGENDA ITEMS AS PRESENTED. CARRIED. Public Comment: None Public Hearing: Commute Trip Reduction (CTR). Mayor Wolf opened the public hearing at 7:34 p.m. and announced the date, place, time and purpose of the hearing. There were no objections to participants. Cathie Carlson presented the staff report eXplaining that if approved Ordinance 795 would repeal and replace current CTR Ordinance 454. The proposed ordinance incorporates the Legislature's amendments from 1997 by extending the law through 2005, changes and extends program goals, establishes new goal measurement methods, changes exemption criteria, and emphasizes effol1 and progress as success measurements. There was some discussion concelning CTR applications for the school. A planning commission review was not required. Being no additional comment, Mayor Wolf closed the public hearing at 7:39 p.m. Ordinance No. 692 Repealing & Replacing Commute Trip Reduction Ord. Nc), 454 MOTION BY GLEN CUNNINGHAM, SECONDED BY VELMA CURRY ADOPTING COMMUTE TRIP REDUCTION ORDINANCE NO. 692. CARRIED. 5. New Business: a. Economic Development Council Contract for Services. Mayor Wolf explained that this is a replacement contract for services. Authorization for the mayor to sign the contract was requested. There was some discussion concerning the difficulty of marketing the Yelm area due to the proximity to 1-5. In response to Council questions concerning services for the dollars paid, Mayor Wolf pointed out that any private enterprise brought into the county benefits the entire county and helps to equalize government to private industry worker ratios. Councilmembers Thompson Yelm City Council Minutes ab/ccOO/minutes/ 1- 26-00 Page I 00-16 b. 00-17 and Miller pointed out the importance of the railroad grant and information provided by EDC. MOTION BY VELMA CURRY, SECONDED BY JOHN THOMPSON AUTHORIZING MAYOR WOLF TO ENTER INTO A ONE-YEAR SERVICE CONTRACT WITH THE ECONOMIC DEVELOPMENT COUNCIL. CARRIED. Ordinance No. 697 and Resolution 396. Agnes Bennick eXplained that last March the Civil Service Commission had requested a change in Civil Service rules exempting the Chief of Police and Police Commander. Staff research found that this exemption could be made only for the police chief. The Commission's requested changes requiring a resolution because the Civil Service Rules were adopted by resolution and an Ordinance to amend the municipal code. In response to Council questions Glenn Dunnam responded that civil service covers some police chiefs and some have individual contracts. Dunnam has always had a contract with the City, which provides employee protection. Civil Service Rules also provides protection from being dismissed without adequate cause/procedures. Mayor Wolf pointed out that all employees' serve at the pleasure of the mayor. There was additional discussion concerning the length of contracts and that some cities do it one way, some the other, and that the City had better control with a contract MOTION BY DON MILLER, SECONDED BY JOHN THOMPSON ADOPT ING ORDINANCE NO. 691 AND RESOLUTION 396 EXEMPTING THE POLICE CHIEF FROM CIVIL SERVICE RULES. OPPOSED: COUNCILIvlE1VIBER CUNNINGHAM. CARRIED. 6. Old Business: a. Ordinance No. 689. Agnes Bennick explained that this ordinance is the second step in the process necessal)' to forgive the interfund loans made from the UOAG Fund to the Sewer/Reuse Funds as per Council Consensus in the October 1999 minutes. At the last meeting, Council approved Ordinance 688 closing the UDAG Fund in to the Current Fund. As per instructions from the state auditor's office forgiving the loans must be accomplished in the current fund. Another ordinance will follow when the final decision is made to either amend the Cumulative Reserve Fund by adding Urban Development as a permitted use, or creating a separate Urban Development Fund. 00-18 b. Loans were made from the UDAG Fund in the amount of$477,560.40, Principal repaid was $338,088.14 and the remaining principal owed and being forgiven is $139,472.26. MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHA1\1 ADOPTING ORDINANCE NO. 689 FORGIVING INTERFUND LOANS 1YIADE TO THE SEWER AND REUSE FUNDS. CARRIED. Ordinance No. 693 - Budget Amendment. Agnes Bennick reported that at the last Council meeting Shelly gave a staff report and requested a $7,200 operating transfer from the Current (001) to the Y2/Y3 (114) Fund. Council approved the request (motion 00-03) and directed staff to prepare an ordinance to accomplish the transfer. As the transfer changes budget amounts, amended budget appendices \vcre provided to Councilmembers and staff. Yelm City Council Minutes ab/ccOO/minutes/1-26-oo Page 2 00-19 c. 7. a. b. 1) MOTION BY JOHN THOMPSON, SECONDED BY VELMA CURRY ADOPTING ORDINANCE 693 AMENDING BUDGET ORDINANCE 679. CARRIED. Thurston County Law and Justice Center Resolution. Mayor Wolf read the accompanying letter from the County Commissioners. 2) Reports: Library Report - A written Janual)' Librarian's Report was included. Council Liaison Reports: City Hall Report - Councilmember Curl)' reported that everything is going well and that this time year-end closing reports have filled 7 boxes. Court Report - Councilmember Curry reported that the November and December written reports were provided. Public Works - Councilmember Miller reported that we1l3A is in trouble, and that the health department has said that the City cannot use the well until the \vater discoloration is removed. There isn't anything wrong with the water, except that it contains some grit when you drink it. Come summer the City could be in a bucket of hurt unless some sort of screen system is installed to remove whatever contamination we're getting. The health department is claiming it is coming from surface water and that does make some sense, as the only time there are problems is when we have heavy rain. Residents in that general area getting hostile about the problem. 3) It appears we won't be able to use well 3A this summer, even though the water will be clear, unless the filtration is completed. When asked if the lines being installed now had anything to do with the problem, City engineers responded that the corrosion control line didn't have anything to do with it. So it would appear that we will have to spend some money, until they come back with a plan, and they ( engineers) are not the swiftest in the world, to take care of prob lerns. Mayor Wolf responded that Skillings usually moves pretty fast for us. Councilmember Cunningham added that they told us about the sand filter a year and a half ago, that's why they built the pump house oversized, to allow room for the filter. Mayor Wolf added that that wasn't a fair statement, and that \vhile some employees might have said that, she doesn't think that's quite the way it is. The City knew when we did the work on that well, that we've had problems with discoloration, so usually we stop using that well in the fall by November and don't start it again until April. Because of the work we were doing, we had to keep drawing water to see if the same problem would occur and if additional work was needed. The engineer told us that this might occur. Wolf added that she didn't hear that the health department said that the well couldn't be opened up again in the spring, she understood that we voluntarily closed the well, and that the health department told us that there is nothing wrong with the water, but because of the discoloration, it is not appealing. What actually happens is that the ground in essence dyes the water; unlike sediment it never settles. We will be getting a recommendation from the engineer and it will be up to council to follow through. Councilmember Miller just wanted to alert Council that the health department is involved and that we will need well 3A in the summer. Mayor Wolf added that the health department has checked the water regularly because the peop le were concerned about the discoloration situation. The water wasn't unsafe, it \\"as just Yelm City Council Minutes ab/ccOO/minutesl 1- 26-00 Page 3 4) 00-20 c. d. 10. 11. unsightly. Sometimes people working with these things get a little overexcited, when things aren't going perfectly. Yes, it is a serious situation, but it is under control and we're working towards a solution. Councilmember Cunningham added that we drilled one well next to another with the same results. Wolf added that this was again a recommendation from the engineers and staff. Mayor Wolf will follow up. Councilmember Miller reported that a park shelter had been destroyed ir'J the windstorm. Mayor Wolf added that the insurance company has been advised. Bennick reported that the insurance company adjuster had come out to assess damage and take photos. There was some discussion concerning the age of the building. Park/Park Use Requests. Councilmember Thompson reported three requests. MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER APPROVING THREE PARK USE REQUESTS. CARRIED. 5) Police Report - Councilmember Thompson reported on police assists, a burglary was investigated with a suspect confession. Yelm is running the reserve academy for the first time. Of the 21 students enrolled, 3 are Yelm reserve officers. There was additional discussion concerning the function of reserve officers, preparation for mobile computer tenninals, the status of an injured officer, and the training schedule. 6) Planning - Councilmember Cunningham reported that the meeting had heen cancelled. Mayor's Report - Mayor Wolf attended the EDC meeting, meetings with staff members, and a planning meeting for Februal)'. A thank you note was received from the Senior Center and a letter received from William Hashim. Staff responded to Hashim's letter and provided infOlmation concerning the responses given at the Yelm Planning Commission meeting. Diane Oberquell will be the new chair for the Law & Justice Committee, Glenn is the co-chairman, another co-chair \vill be elected when Glenn retires. Council- Councilmember Thompson reported that the Thurston County Solid Waste Management Committee meeting didn't have a quorum, but that discussion concerned policy changes including goal setting and the possibility of closing Hawks Prairie early. A Attest: /~;/?liu ;iJ~M,tLL Agr!J, P. Bennick, City Clerk Yelm City Council Minutes ab/ccOO/minutesl 1- 26-00 Page 4