04-26-00 Minutes
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YELM CITY COUNCIL MINUTES
WEDNESDAY, APRIL 26, 2000
YELM CITY HALL COUNCIL CHAMBERS
Call to Order. Mayor Wolf called the meeting to order at 7:30 p.m. All present
joined in the flag salute.
Members Present: Don Miller, John Thompson, Velma Curry, Glen Cunningham
and Adam Rivas. Guests: Perry Shea, SCA Engineering. Staff: Shelly Badger,
Tim Peterson, Glenn Dunnam and Agnes Bennick.
Consent Agenda Items.
a. Agenda
b. Minutes: April 12, 2000
c. Vouchers: #12731-12806, Totaling $102,587.99
d. Payroll: Preliminary April 2000
MOTION BY ADAM RIVAS, SECONDED BY JOHN THOMPSON
APPROVING CONSENT AGENDA ITEMS. CARRIED.
Public Comment/Questions. None
a.
New Business:
Independent Living Week Proclamation. Council consensus favored signing
The AARP sponsored proclamation.
b. Animal Impound Fees - Mayor Wolf reported that a letter had been received from
Yelm Veterinary Hospital concerning rate increase from $13.00 to $14.80 per day.
Agnes Bennick reviewed the staff report. Discussion concerned fees, days
covered/charged for, cost of providing animal control services. Tim Peterson
provided some clarification concerning disposal services.
Staff was requested to send a letter to the Yelm Veterinary Hospital accepting the
new rates and to provide additional impound and disposal information at the next
meeting.
c.
Yelm Ave. E. Update & Request for DOT Design Contract Amendment. Shelly
Badger reviewed the staff report explaining that the project was for Yelm Ave.
frontage and drainage improvements and a left turn lane from 4th St. to 5 Comers,
and includes realignment of the Clark and Vancil Road intersections. A grant and
public and private monies would cover costs. Discussion concerned the project
status, timing project components to meet granting requirements, difficulty in
isolating a portion of the project, selection of DOT for engineering services, the
scope of contract changes, cost overrun authorization timing, right of way
acquisition, 1-695 complications, and developer application.
MOTION BY GLEN CUNNINGHAM, SECONDED BY VELMA CURRY
AUTHORIZING MAYOR WOLF TO SIGN A SUPPLEMENTAL
AGREEMENT WITH DOT INCREASING THE CONTRACT AMOUNT BY NO
MORE THAN $58,000. CARRIED. ABSTAINED: JOHN THOMPSON.
MOTION BY DON MILLER, SECONDED BY ADAM RIVAS AUTHORIZING
Yelm City Council Minutes
April 26, 2000
Page 1 of 4
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STAFF TO NEGOTIATE (1) A DEVELOPER'S AGREEMENT WITH YELM
PRIAIRE DEVELOPMENT CO. TO DETERMINE THE PUBLIC/PRIVATE
SHARE OF THE STAGE I PROJECT AND (2) A REIMBURSEMENT
SCHEDULE FOR WHEN YELM IS ABLE TO DRAW TEA-21 GRANT
FUNDS. CARRIED.
d.
Authorization for Mayor Wolf to Sign a $234,000 Grant Agreement with lAC for
Canal Road Park. Shelly Badger reviewed the project agreement. As a condition of
the grant agreement, Yelm must own the property. It is currently being purchased
under contract with the state with an estimated payoff of $8,003. Badger believes
that the property could be paid off without putting the Parks Dept. over budget for
the year.
MOTION BY ADAM RIVAS, SECONDED BY GLEN CUNNINGHAM
AUTHORIZING MAYOR WOLF TO SIGN A $234,000 GRANT AGREEMENT
WITH lAC FOR CANAL ROAD PARK. CARRIED.
MOTION BY DON MILLER, SECONDED BY JOHN THOMPSON
APPROVING FULL PAYMENT OF THE CANAL ROAD PARK CONTRACT.
CARRIED.
c. Yelm Senior Center Acquisition of IT Surplus Van. Shelly Badger reported that the
City had been contacted by the Yelm Senior Center (YSC) with a request to bid on
a surplus van to be used by YSC for meals-on-wheels delivery, doctor
appointments, grocery shopping, errands, etc. Estimated value of the vans is
$4,000. The City cannot purchase and then sell the van without going through the
public bidding process.
Lacey recently bid and purchased a van and entered into an agreement with
TOGETHER for use of the van. Lacey retained ownership and will either be paid
back for the capital costs of the van over time along with insurance, maintenance,
etc. costs for the van. Another possibility may be to purchase the van and donate it.
Staff will check with MRSC on this option and also check out the condition of the
vans. Discussion concerned responsibility, maintenance, driver training,
insurance liability, city/YSC funds available, a contract use agreement, short time-
line, and availability of vans at state auctions.
Consensus was that Council members would be willing to bid and purchase if the
van could be donated so the City would not bear liability for the van.
00-55 MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHAM
APPROVING A BID OF UP TO $4,000 FOR AN IT SURPLUS V AN IF OUR
PUBLIC WORKS MECHANIC DEEMS IT ACCEPTABLE AND IF IT CAN BE
DONATED TO THE YELM SENIOR CENTER PENDING MRSC RESEARCH
AND APPROVAL. CARRIED.
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a.
Old Business:
Resolution 399 - Local Government Investment Pool. Agnes Bennick explained
that this is the final requirement to participate in the state pool.
MOTION BY ADAM RIVAS, SECONDED BY JOHN THOMPSON
APPROVING RESOLTUTION 399 FOR PARTICIPATION IN THE LOCAL
GOVERNMENT INVESTMENT POOL. CARRIED.
b. Ordinance No. 699 - Budget Amendment/Community Development Department.
Yelm City Council Minutes
April 26, 2000
Page 2 of 4
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This ordinance was created to accomplish the revisions Council approved at the
last meeting based on the 4/12/00 staff report. Discussion concerned hiring an
engineer, job description development, hiring of administrative assistant/planning
technician after the PW move,
MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS ADOPTING
ORDINANCE NO. 699. CARRIED.
c.
Resolution No. 400 - STEP Tank Permit Fees. Shelly Badger explained that this
eliminates an hourly fee that would be difficult to track.
MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS APPROVING
RESOLUTION NO. 400 REVISING STEP TANK PERMIT FEES. CARRIED.
a.
Reports:
City Council Liaison Reports:
1) City Hall - Councilmember Curry, a written report was provided.
a) The My Home Town Tape is available to checkout.
2) Court - Councilmember Curry, a written report was provided.
3) Public Works - Councilmember Miller asked Tim Peterson to report.
Peterson reported that the PW Yard work is being finalized, including
attorney review and engineer approval. They hope to have the new public
works employee hired by the end of May and Gary Carlson passed his
Plans Examiner test.
4) Park/Park Use Requests - Councilmember Thompson.
MOTION BY JOHN THOMPSON, SECONDED BY GLEN CUNNINGHAM
APPROVING TWO PARK USE REQUESTS FOR WEDDINGS AT
COCHRANE MEMORIAL PARK. CARRIED.
b.
5) Police Report - Councilmember Thompson, a written report was provided.
Glenn Dunnam reported a bomb threat at Yelm Middle School and
attending the Secretary's Day Luncheon.
6) Planning - Councilmember Cunningham reported that the meeting was
cancelled.
a) Thurston County Development Services - Harper Rezone request. Shelly
Badger reported on the location and reasoning for the rezone from Light
Industrial to Residential.
7) Financial - Councilmember Rivas reported that everything looks good.
Watershed Planning Update - WRIA #11 - Shelly Badger reported on grant
availability. Consensus supported applying for additional grants.
Mayor's Report - Meetings/Events attended: Arbor Day Celebration, thanks to
participating staff members; Lacey Arbor Day Celebration, Rite Aid opening, Ft.
Lewis event, Administrative meeting, Youth Services Day, Law & Justice
Committee, Secretary's Day luncheon, Tribal Gaming 2% Committee, and a
meeting with a constituent. Discussion concerned abandoned vehicles, and
meeting invitations.
Council Report - Councilmember Curry attended the Law & Justice Committee
Meeting.
c.
d.
Executive Session - Mayor Wolf announced a ten minute executive session to
discuss a real estate transaction and closed the meeting at 9:30 p.m. Mayor Wolf
reopened the meeting at 9:35 p.m.
Yelm City Council Minutes
April 26, 2000
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8.
Correspondence was reviewed.
9.
Adjourn 9:37 p.m.
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Attest:
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A es P. Bennick, City Clerk
Yelm City Council Minutes
April 26, 2000
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