07-12-00 Minutes
YELM CITY COUNCIL MINUTES
WEDNESDAY, JULY 12, 2000, 7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
1. Call to Order. Mayor Wolf called the meeting to order at 7:30 p.m.
Council Present: Don Miller, Velma Curry, Glen Cunningham and Adam Rivas.
John Thompson was excused.
a. Presentation of Prairie Days Buttons. Lynn Kolilis and Zella Matthews
presented Prairie Days Buttons to Mayor Wolf and City Council.
2. Consent Agenda Items
a. Agenda
b. Minutes: June 28, 2000
c. Vouchers: #13177 - #13250, Totaling $165,248.59
d. Payroll: Final June 2000
00-86 MOTION BY ADAM RIVAS, SECONDED BY VELMA CURRY
APPROVING CONSENT AGENDA ITEMS. CARRIED.
3. Public Comment/Questions. Julie Graber, new Nisqually Valley News reporter
introduced herself.
4. Public Hearing - Six-Year Transportation Plan. Mayor Wolf opened the
hearing at 7:35 p.m. and announced the time, date, place and purpose of the
hearing. No objections/conflicts were stated. Cathie Carlson explained that each
year the plan is updated with completed projects removed, new projects added,
and existing projects reprioritized according to funding availability and other
criteria.
The top three priorities for the 2001-2006 are #1 Yelm Ave. West, road widening
from Solberg to First Street; #2 Prairie Line, Yelm to Lakeview railway; and #3
citywide resurfacing (chip seal).
Mayor Wolf closed the hearing at 7:42 p.m.
a. Resolution No. 401 - Six- Year Transportation Program
00-87 MOTION BY ADAM RIVAS, SECONDED BY GLEN CUNNINGHAM
APPROVING RESOLUTION NO. 401, THE SIX-YEAR TRANSPORTATION
PLAN FOR 2001-2006. CARRIED.
5. Public Hearing - Yelm Development Guidelines Amendments. Mayor Wolf
opened the hearing at 7:43 p.m. and announced the time, date, place and purpose
of the hearing. No objections/conflicts were stated. Cathie Carlson explained that
the Yelm Planning Commission held a public hearing on the changes on July 3,
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and lacking a quorum made a consensus approval recommendation and that the
issue will be returned to the YPC for a quorum confirmation. Carlson reviewed
the changes outlined in her July 3, 2000 Staff Report. Changes were mostly
corrective modifying details to meet current standards. Amendments are being
made to the Transportation, Water and Sewer sections.
Mayor Wolf closed the public hearing at 7:49 p.m.
a. Ordinance No. 706 - Amending Development Guidelines.
00-88 MOTION BY ADAM RIVAS, SECONDED BY VELMA CURRY TABLING
ACTION ON ORDINANCE NO. 706. CARRIED.
6. Public Hearing - Adult Business & Mini-Casino Moratorium. Mayor Wolf
opened the hearing at 7:50 p.m. and announced the time, date, place and purpose
of the hearing. No objections/conflicts were stated. Shelly Badger explained that
Council adopted a six-month moratorium (Ord. 705) on applications for adult
entertainment and "mini-casino" businesses at the June 26, 2000 meeting. As part
of the moratorium process, Council is required to conduct a public hearing within
60 days at which findings of fact on are presented. The two new ordinances on
the agenda address these requirements and direct staff to research and develop
ordinances for Yelm regulating adult businesses and mini-casinos. Discussion
concerned actual "mini-casino" activities, new legislation, and exempt status of
existing businesses.
Mayor Wolf closed the hearing at 7:55
a. Ordinance No. 707 - Adult Entertainment Findings of Fact.
00-89 MOTION BY VELMA CURRY SECONDED BY GLEN CUNNINGHAM
ADOPTING ORDINANCE NO. 707 ADULT ENTERTAINMENT FINDINGS
OF FACT. CARRIED.
b. Ordinance No. 708 - "Mini-Casino" Findings of Fact.
00-90 MOTION BY VELMA CURRY SECONDED BY DON MILLER ADOPTING
ORDINANCE NO. 708 "MINI-CASINO" FINDINGS OF FACT. CARRIED.
7. New Business:
a. Public Works Shop Bid Recommendation! A ward. Stephanie Connors
reported that three bids had been received and that there was one apparent
responsive bid. However, the responsive bid exceeded the project budget.
Shelly Badger reviewed her staff report (07/12/00) eXplaining the bids
received were for $634,800, Berschauer Construction, Inc.; $677,064,
Modern Builders, Inc.; and $687,500, Kaufmall Brothers. Both of the
lower bids omitted the required listing of 5 similar construction size, type
and cost projects.
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Staffs non-responsive bid recommendation is precautionary, as there may
be other companies that did not submit bids because they lacked the
experience of five or more projects. Badger pointed out that there could
also be a potential problem with the responsive bidder if the listing
requirement is deemed immaterial after the bids were received.
Discussion topics included: available options and their weaknesses,
attorney's views and recommendation, engineer's views and
recommendation, rebid costs, advantages/disadvalltages of a rebid of the
project, the possibility of value engineer modifications to reduce costs
once the contract has been awarded, and the effects of a delay on current
departmental reorganization and hiring.
A budget proposal including an additional $50,000 transfer from the water
department in 2000and future current fund operating transfers under
different scenarios was reviewed. Councilmember Rivas pointed out that if
the contract is awarded to the responsive bidder, the bidder is under no
obligation to cooperate in trying to reduce project costs so there are long-
range budget implications to consider.
00-91 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS REJECTING
AS NON-RESPONSIVE THE BERSCHAUER CONSTRUCTION AND
MODERN BUILDERS, INC. BIDS FOR THE PUBLIC WORKS SHOP.
CARRIED.
00-92 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS ACCEPTING
THE KAUFMAN BROTHERS BID OF $685,500 FOR THE PUBLIC WORKS
SHOP AND AUTHORIZING MAYOR WOLF TO SIGN A CONTRACT FOR
THE WORK. CARRIED. ABSTAINED: VELMA CURRY.
Council consensus supported staff actively pursuing value engineering to reduce
project costs.
b. Ordinance No. 706 Budget Amendment increasing the transfer from the
Water Capital Improvement Fund (404) to the Water Construction Fund
(431). Agnes Bennick reported that the requested $26,500 increase is
necessary to meet remaining obligations for completed water improvement
system work.
00-93 MOTION BY DON MILLER, SECONDED BY VELMA CURRY ADOPTING
BUDGET AMENDMENT ORDINANCE NO. 706 INCREASING THE
TRANSFER FROM FUND 404 TO FUND 431 BY $26,500. CARRIED.
c. Ordinance No. 709 Budget Amendment increasing the transfer from the
Current Fund (001) to the DARE Fund (109). Agnes Benllick reported that
without an infusion of cash, the DARE fund will be unable to meet salary
obligations beginning in August. A budget history was provided with a
recommendation that the fund be reevaluated, including uniform expenses,
during the budget work sessions, as program changes are being planned.
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00-94 MOTION BY DON MILLER, SECONDED BY VELMA CURRY ADOPTING
BUDGET AMENDMENT ORDINANCE NO. 709 INCREASING THE
CURRENT TO DARE TRANSFER BY $15,000. CARRIED.
8. Old Business:
a. Water Comprehensive Plan Update (from 6/28/00). Tom Skillings
reviewed the Scope of Work for the Comprehensive Water Plan update
that would meet current DSHS and WAC guidelines. Work includes
examination of the existing system and a determination of alternatives for
existing wells and an additional water source that is outside the aquifer
used by Wells 1 and 2. Options for well3A will also be explored.
A Wellhead Protection Plan to conduct the work necessary to satisfy the
Department of Health's requirements and a Cross-Connection Control Plan
prepared in accordance with Department of Health requirements is
included in the Scope of Work. Project cost is $146,448.00 and would be
paid from the Water Department (401) Reserve.
00-95 MOTION BY ADAM RIVAS, SECONDED BY DON MILLER
AUTHORIZING STAFF TO PREPARE A CONTRACT FOR
COMPREHENSIVE WATER PLAN UPDATE AND AUTHORIZING MAYOR
WOLF TO SIGN THE CONTRACT. CARRIED.
Brian Matthews updated Council on the Well 1 and 2 situation. Matthews
explained that they had gone out on emergency bid and received bids from
six drillers, the lowest response being $1,800 for the pump test. A letter
will be prepared recommending award of the bid.
9. Reports:
a. Library - a written report was provided. Kristin Blalack, Yelm librarian
also reported on programs including Wacky Wednesdays and Stump the
Librarian. The Timberland Regional Library Board will be meeting at the
Fire Station in Yelm on Wednesday, July 26.
b. Mayor - Meetings/Events: Bridal Shower, Engineer Interviews, Audit
Entrance Interview. Councilmember Cunningham will attend the TRPC
meeting on 7/24 with Cathie Carlson.
c. Council- Councilmember Miller attended the CAPCOM meeting and
provided staff with a budget proposal. Councilmember Cunningham
hosted the TRPC Stakeholders meeting in Yelm, discussion concerned
replacing funding lost by 1695.
d. Financial - End of Month and End of Quarter Reports - Councilmember
Rivas reported that end of month and quarter reports were provided and
that everything is in order. Funds transferred to the LGIP resulted in an
additional $1,486 in interest earned for the month of June.
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10. Correspondence reviewed included the proposed garbage rate increase. Staff was
requested to check with other areas for rates that include yard waste pickup.
11. Adjourn 9: 13 p.m.
Atte~;
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