05 12 2015 Agenda PacketAGENDA
YELM CITY COUNCIL MEETING
TIIF.Rnay May 19 9015 R•00 P M
Website Viewing: Clicking on agenda items will open associated documents including staff
reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments.
1. Call to Order
2. Roll Call
3. Agenda Approval
4. Special Presentations- Bike Commuter Month
Duncan Green, Intercity Transit
5. Public Comment — Please complete a blue speaker's card and present it to
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speakers (five)
are limited and may be adjusted to meet agenda requirements.
ACTION
6. Consent Agenda ACTION
a. Minutes; Regular Meeting April 28, 2015 & Study Session April 29, 2015
b. Payables Checks #
7. Public Hearing- none scheduled
8. New Business -none scheduled
9. Old Business — none scheduled
10. Council and Mayor
Councilmember Foster represents Yelm on the following committees.
• Thurston County Solid Waste • Nisqually River Council
Advisory Committee (SWAC) • Yelm Finance Committee
Councilmember Baker represents Yelm on the following committees.
• Intercity Transit Board • Yelm Adult Community Center
Councilmember Isom represents Yelm on the following committees.
• Thurston Regional Planning Yelm Economic Development
Council Committee
(TRPC)
• Yelm Finance Committee
Councilmember Littlefield represents Yelm on the following committees.
• Thurston County HOME Yelm Finance Committee
Consortium
Councilmember Wood represents Yelm on the following committees.
• (TRPC) Transportation Policy • Yelm Transportation Committee
Board
• TComm 911 Admin Board
Councilmember Garmann represents Yelm on the following committees.
• Yelm Transportation Committee Thurston County Law and
Justice
Councilmember Hendrickson represents Yelm on the following
committees.
• Medic One Yelm Emergency Operations
Board
Mayor Harding represents Yelm on the following committees.
• Thurston County Economic • Yelm Finance Committee
Development Council • Yelm Emergency Operations
Board
• Yelm Transportation Committee
• Thurston County Mayor's Forum • Yelm Economic Development
• (TRPC) Transportation Policy Committee
Board
11. Executive Session- none scheduled
12. Correspondence (Correspondence is available upon request)
Comcast Channel Changes, April 28, 2015
2015 AWC Annual Conference, June 23 -26, 2015
Thurston County Chamber of Commerce Voice Magazine, May /June 2015
Municipal Research News, Spring 2015
13. Adjourn
Upcoming Meetings
Regular City Council Meeting, Tuesday, May 26, 2015 6:00 pm, Public Safety Building
Council Study Session, Wednesday, May 27, 2015, 5:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, June 9, 2015, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For
information about obtaining a copy of the proceedings, please call 360.458.8402.
Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable
time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the
public comment portion of the meeting should not be associated with measures or topics appearing
elsewhere on the agenda and should not address topics for which public hearings have been conducted or
are anticipated.
It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a
person with a disability and in need of reasonable accommodations to conduct business or participate in
government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4)
working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer.
The Preliminary Agenda and Approved Council Minutes are available at
AwL , ie I rn wwa.us
CITY OF YELM
Proclamation
WHEREAS, transportation accounts for about a third of the energy used in Washington
State, and about half of our carbon dioxide emissions; and
WHEREAS, bicycling is one of the most energy - efficient forms of transportation invented,
and is a mode of transportation well suited to community environments where trips are
short in length and overly congested roads are difficult and costly to expand; and
WHEREAS, bicycle commuting reduces energy consumption, pollution, and congestion;
and
WHEREAS, bicycle commuting makes people healthier and more productive through
exercise; and
WHEREAS, the national non - profit bicycling safety and education association, the League
of American Bicyclists, has declared the month of May to be National Bike Month for
each of the last fifty -eight (58) years, and has done so again in 2015, and
WHEREAS, the City of Yelm has completed commercial collector roadway projects that
include bike lanes that connect major residential communities to Yelm Middle and High
School; and
WHEREAS, the City of Yelm encourages and supports both pedestrian and bike traffic
through our development standards; and
WHEREAS, Intercity Transit, with co- sponsors the Capital Bicycling Club and many area
businesses is hosting the 28th Annual Bicycle Commuter Contest during the month of
May 2015.
Now, THEREFORE, 1, Ron Harding, Mayor of the City of Yelm, on behalf of the Yelm City
Council, proclaim May 2015, as
Bicycle Commuter Month
in the City of Yelm, and strongly encourage all citizens to put forth their best effort to reduce
single- occupant motor vehicle trips to reduce air pollution, energy consumption and improve
the general health and well -being of the community.
Ron Harding, Mayor
Agenda Item 6. a. Regular & Study Session Minutes
Page 1 of 3
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 28, 2015 MINUTES
1. Mayor Pro -Tem Isom called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Jennifer Littlefield, Ken Garmann and Russ
Hendrickson.
15 -031 MOTION BY 7W FOSTER EXCUSING COUNCILMEMBERS JOE BAKER AND
TRACEY WOOD.
Agenda Approval
15 -032 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations - none scheduled
Public Comment - no comments
6. Consent Agenda
Minutes - Regular Meeting April 14, 2015
Payables - Checks #64517 - #64580 Totaling $1,339,414.68.
15 -033 MOTION BY 7W FOSTER APPROVING THE CONSENT AGENDA WITH THE
CORRECTION TO THE PUGET SOUND ENERGY VOUCHER. CARRIED.
7. Public Hearing -none scheduled
8. New Business - none scheduled
a. Interlocal Agreement between Yelm, Olympia and Lacey for
Implementing the Deschutes River Water Mitigation Strategy -Phase IV
Shelly Badger stated that for several years, the cities of Yelm, Olympia and Lacey
have worked together to develop mitigation strategies for the Deschutes River
Basin associated with their applications for new water rights. These include water
rights acquisition, land acquisition and habitat restoration and are outlined in each
cities' mitigation plans as approved by the Washington Department of Ecology.
Three phases of the work have been completed through Interlocal agreements
approved in 2007, 2010 and 2012. Phase I identified potential water rights that
could be acquired for mitigation purposes. Phase II authorized the purchase of
water rights and land for mitigation purposes (the Deschutes River Farm), and the
development of a restoration plan. Phase III, which expires on April 30, 2015,
completed the 60% design for the habitat restoration projects identified in the
cities' approved mitigation plans, hired property and project management
services, and completed the construction of fencing. This Interlocal Agreement
(ILA) initiates Phase IV work on the Deschutes River Farm and includes:
contracting for project and property management, vegetation maintenance,
engineering design to complete future restoration plans, and restoration
permitting work. Phase IV agreement authorizes the three Cities to spend
$165,800. All costs will be shared equally between the three Cities. Yelm's portion
will not exceed $55,267 (paid out of the Water Capital Improvement Fund 404).
Future construction of the restoration projects will be initiated under a new Phase
V Interlocal Agreement between the Cities. Olympia and Lacey have already
approved the Phase IV Interlocal Agreement. Mayor Pro -tem Isom asked how fund
404 was looking for Phase IV and V. Shelly Badger stated there is enough in the
Page 1 of 2
Agenda Item 6. a. Regular & Study Session Minutes
Page 2 of 3
fund to cover Phase IV and we will reevaluate the fund when it's time to move to
Phase V. Phase V is estimated to cost 1.5 to 2 million dollars.
15 -034 MOTION BY JENNIFER LITTLEFIELD TO APPROVE THE DESCHUTES WATER
RIGHTS MITIGATION STRATEGY -PHASE IV AND AUTHORIZE MAYOR PRO -
TEM ISOM TO SIGN THE INTERLOCAL AGREEMENT BETWEEN THE CITIES
OF YELM, OLYMPIA AND LACEY. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Rural Pathways to Prosperity Session
sponsored by Thurston County Economic Development Council to help business
owners become more successful in their businesses. Councilmember Foster
stopped by the City of Yelm's booth at the Home & Garden Show over the
weekend.
Councilmember Littlefield attended the Home & Garden Show at the Yelm High
School and thought staff did a great job with the photos and presentation on the
updated Comprehensive Plan. Councilmember Littlefield stated it was great to have
the opportunity to talk to the community. She would like to get a copy of the
suggestions /notes that staff received over the weekend from the show.
Councilmember Garmann attended a seminar in Cheney Stadium sponsored by
Civil Engineering Groups dealing with Asset Management and Utility Rates. It was
extremely informative. Councilmember Garmann also attended the Arbor Day
Celebration even though it was cold and pouring down rain.
Councilmember Hendrickson attended the Medic One meeting and discussed
the Budget and heard staff reports.
Mayor Pro -tem Isom attended the Arbor Day Celebration but left about half way
through the presentation due to the bad weather.
11. Executive Session - none scheduled
12. Correspondence included -
Thurston Regional Planning Council Pre - Agenda Friday, May 1, 2015
State of Washington House of Representatives letter dated April 16, 2015
Intercity Transit News Release, April 17, 2015 - Celebrate Earth Day by Driving Less
AWC Legislative Bulletin, April 20, 2015
Senator Randi Becker's Capitol Bulletin, April 17, 2015
13. Adjourned at 6:16 pm.
Attest:
Bob Isom, Mayor Pro -Tem Lori Mossman, Deputy City Clerk
Page 2 of 2
Agenda Item 6. a. Regular & Study Session Minutes
Page 3 of 3
YELM CITY COUNCIL STUDY SESSION
WEDNESDAY, APRIL 29, 2015 5:00 P.M.
Mayor Harding called the meeting to order at 5:03 p.m.
Present: Councilmembers: Bob Isom, JW Foster, Jennifer Littlefield, Ken Garmann, and
Russ Hendrickson.
Staff: Shelly Badger, Tami Merriman, Grant Beck, Ryan Johnstone
4a. Presentation: Telecommunication Franchise application from Astound
Broadband, LLC dba Wave
Vic Peterson, Vice President Project Implementation, Astound Broadband was present
to explain the proposed route and scope of their telecommunication project. Astound
has a large project underway to install fiber optic strands on a route from Canada thru
Oregon that will utilize Yelm rights -of -way on SR 507 from the south to the easterly city
limits. They plan to utilize existing utility poles wherever possible and are currently
working with PSE to obtain the agreements necessary. The telecommunications project
requires a franchise agreement with the City of Yelm, which has been drafted and
reviewed by legal counsel for both the City and Astound. Shelly Badger presented a
summary of the franchise ordinance. The franchise ordinance will be the subject of a
public hearing before the Yelm City Council on May 26tH
4b. Yelm East Gateway Planned Action Environmental Impact Statement (EIS). Tami
Merriman presented a power point presentation on the Yelm East Gateway Planned
Action EIS, beginning with an explanation of the what an EIS is and the process. A
planned action is proposed development in a specific area or subarea whose impacts
are reviewed in an EIS and provides mitigation measures for those impacts. The Yelm
Gateway Planned Action area includes 7 parcels of land on the north and south side of
SR 507 between Grove Rd. and Walmart Blvd. The EIS provided in -depth study on
transportation and groundwater, and provides mitigation for anticipated impacts. The
main focus is transportation, with mitigation measures including a complete 4 -leg
intersection at Walmart Blvd, including a portion of the Y2c road connection, a 4 -leg
roundabout at Grove Rd. and requirements for internal connections between uses and
developments. These improvements are based on build out over 10 — 15 years, and
takes into account future transportation projections. The EIS provides early
environmental review, which speeds the permit process at time of development, and
gives prospective purchasers /developers upfront knowledge of expected improvements
required of the development. The Draft EIS was issued on January 5, 2015 and the
Final EIS issued on April 7, 2015. The EIS was funded by private property owners.
The next step is for Council to hold a public hearing to consider the adoption of an
ordinance establishing the Yelm East Gateway Planned Action area, and adopting the
mitigation measures as described in the Final EIS. The hearing is scheduled for the
May 26, 2015 Council Meeting.
Mayor's Report: No Mayor's Report
Council Initiatives: No Council Initiatives
Adjourn: 7:15 PM.
Ron Harding, Mayor
04/29/15 Study Session
Attest
Janine Schnepf, City Clerk
Vli u
COMCAST
April 28, 2015
Janine Schnepf
City Clerk- Treasurer
City of Yelm
105 Yelm Ave W
Yelm, WA 98597
Dear Ms. Schnep£
Effective June 4, 2015, Comcast will be making the following change in your community:
KIRO -LAFF TV will be added to channel 326
Customers will be notified by bill message. If you have any questions regarding this information,
please contact me at (253) 864 -4245.
Sincerely,
Hans Hechtman
Director, Government Affairs
cc: Janet L. Turpen, Comcast
Shelly Badger, City of Yelm
f5'H 15 l Ay"e 1 /V(;sP l y1'riv'tf )",(J I \ ""'V AP 8,08 7 (;')m