08-11-15 Minutes1.
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15-064
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YELM CITY COUNCIL REGULAR MEETING
TUESDAY, AUGUST 11, 2015 MINUTES
Mayor Harding called the meeting to order at 6:00 pm.
Roll Call Present: Joe Baker, Bob Isom, Tracey
Hendrickson.
MOTION BY JOE BAKER EXCUSING JW
LITTLEFIELD FROM THE MEETING. CARRIED.
Agenda Approval
MOTION BY BOB ISOM APPROVING THE
CARRIED.
Special Presentations - none scheduled
Public Comment - no comments
Wood, Ken Garmann and Russ
FOSTER AND JENNIFER
AGENDA AS PRESENTED.
Consent Agenda
Minutes - Regular Meeting July 28, 2015 & Study Session July 29,
Payables - Checks #65100 - #65211 Totaling $877,311.00
MOTION BY TRACEY WOOD APPROVING THE CONSENT
PRESENTED. CARRIED.
Public Hearing -none scheduled
New Business -
2015
AGENDA AS
a. SW Well 1A Contracts; Prospect Construction, RH2 Engineering
Construction Management and Parametrix SCADA Integration
Ryan Johnston explained the SW Well 1A is the culmination of several years of
engineering and hydro geologic design and coordination. This is the first source of
potable water to be constructed as part of larger proposed water system
improvements in the southwest portion of the City and it paves the way for
additional future water system expansion as proposed in the current City of Yelm
Water System Plan. Preliminary design of the SW Well lA infrastructure began in
2012 with final design being completed in 2015. On June 3, 2015, the SW Well lA
project was advertised for construction and 11 bids were opened on July 15, 2015.
Prospect Construction was the lowest responsive bid. The construction
management scope provided by RH2 is comprehensive and not only incorporates
full-time onsite construction inspection services but also pre -construction services,
facility startup and testing assistance, and SCADA system software development,
startup and testing. The Parametrix SCADA Integration contract includes the work
necessary to incorporate the SW Well 1A infrastructure into the larger water utility
SCADA system. Their services include making telemetry design, SCADA Telemetry
startup, commissioning, and training. Funds for the project are in Fund 431, Water
Construction. It is reasonable to assume that the duration of the project will be
approximately one year. Councilmember Hendrickson asked where Prospect
Construction, Inc is located and if they have had experience in this type of a
construction project. Mr. Johnstone replied they are based out of Puyallup and they
specialize in the water and wastewater treatment industries. They are currently
working on a large project for Nisqually Indian Tribe. Councilmember Wood asked if
these contracts if passed by Council tonight would be the total costs involved to
complete this project. Mr. Johnstone stated there would be a couple of contracts
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that will come before Council in the future for services that have specialized skills
in the water and wastewater facility projects.
15-066 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO AWARD
THE PR03ECT TO AND SIGN THE CONSTRUCTION CONTRACT WITH
PROSPECT CONSTRUCTION, INC. IN THE AMOUNT OF $4,931,035.28,
SIGN THE CONSTRUCTION MANAGEMENT CONTRACT WITH RH2
ENGINEERING, INC. IN THE AMOUNT OF $508,000.00, AND SIGN THE
SCADA INTEGRATION CONTRACT WITH PARAMETRIX, INC. IN THE
AMOUNT OF $18,345.00. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Wood attended the TComm 911 Admin Board meeting and they
discussed strategic planning. Councilmember Wood also attended the Intercity
Transit meeting in Councilmember Bakers' absence. They discussed the annual
report and transit plans.
Councilmember Garmann attended the Relay for Life on August 1, 2015 at the
Rainier High School. Councilmember Garmann praised the City staff for all they
have done to raise money for the American Cancer Society.
Councilmember Hendrickson attended the Yelm Emergency Operations Board
meeting and they discussed fuel alternatives in an emergency.
Mayor Harding attended the Yelm Emergency Operations Board meeting with the
Public Works Director Ryan Johnstone. They discussed what role Yelm would play
in a natural disaster. Yelm would most likely be a staging area. Mayor Harding
attended the Yelm Chamber Forum where they honored military personnel. Yelm
Police Officer Devon Taylor was recognized for saving a life last fall in the Yelm-
McKenna area after they went off the road into the canal. Mayor Harding also
attended the Relay for Life on August 1.
11. Executive Session - none scheduled
12. Correspondence included -
Congressman Denny Heck Newsletter August 3, 2015
Thurston County Auditor's Office Press Release, August 5, 2015
Who's Who Community Yearbook, Friday, July 31, 2015 honoring City
Administrator Shelly Badger
13. Adjourned at 6:20 pm.
c /"1 '61
VAttest•
on Hardi Mayor Lori Mossman, Deputy City Clerk
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