08-25-15 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, AUGUST 25, 2015 MINUTES
1. Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: J.W. Foster, Joe Baker, Jennifer Littlefield, Tracey Wood and
Ken Garmann.
15-067 MOTION BY JOE BAKER EXCUSING BOB ISOM AND RUSS HENDRICKSON
FROM THE MEETING. CARRIED.
Agenda Approval
15-068 MOTION BY JW FOSTER APPROVING THE AGENDA AS PRESENTED.
CARRIED.
4. Special Presentations - none scheduled
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting August 11, 2015
Payables - Checks #65212 - #65278 Totaling $227,219.13
15-069 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - Ordinance No. 1003 & Ordinance No. 1004
Amendment to the Yelm Municipal Code relating to animal control and keeping of
chickens, ducks and rabbits
Mayor Harding opened the public hearing at 6:04 pm.
Grant Beck gave the staff report for Ordinances No. 1003 and 1004. Mr. Beck
stated citizens that wanted to keep chickens on their property spurred these
amendments. This subject was presented to Council at numerous Study Sessions
for their feedback. The Amendment is modeled after other jurisdictions that allow
chickens, ducks and rabbits in residential neighborhoods with requirements.
Cameron Jayne spoke in favor of allowing chickens inside the city limits. Ms. Jayne
stated there are too many laws for people and by allowing chickens in our rural
community people are better able to provide for themselves.
Councilmember Baker stated the possible passing of this amendment is one of the
best decisions that Council may make.
Councilmember Littlefield pointed out that this code change does not supersede
the Home Owners Association standards in your neighborhood. Each HOA has
different standards.
Terry Kaminski asked if chickens are roaming free and a dog gets out of its yard
who will be responsible. Mayor Harding stated each property owner is responsible
for keeping their animals under control and containment of their animals. The
owners may be cited for a violation of the Yelm Municipal Code and it would be a
civil matter.
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15-070
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15-071
Denise Smith, Yelm resident appreciates all the hard work put into the code
amendment and stated it is a fair compromise that satisfies both ends of the
spectrum.
Mayor Harding thanked Ms. Smith for the time and effort she put forth in point of
contacts with the community and the perspective she brought to meetings
concerning this matter.
Councilmember Wood pointed out that the Ordinance states the following animals
are required to be licensed but are exempt from licensing fees. Mr. Beck stated
the fees are established by Resolution and there is no fee for licensing at this
time.
Two comments in favor of the allowing chickens, ducks and rabbits as common
household pets were received prior to the meeting. They are enclosed in the
packet.
Mayor Harding closed the public hearing at 6:17 pm.
New Business —
Ordinance No. 1003 Animal Control Ordinance
Grant Beck explained that the current animal control code, Chapter 6.08 YMC, was
last updated in 2002 and contains regulations and procedures that are outdated
and not consistent with current practices. The code is not clear regarding
enforcement procedures and which City Department takes the lead on what types
of violations. The proposed amendments clarify the roles and responsibilities of the
various departments that implement the code, and formalize the process for
notification of violations. The amendments further clarify that only dogs are
impounded by Public Works and allows the option for chipping impounded dogs
rather than requiring it.
MOTION BY TRACEY WOOD ADOPTING ORDINANCE 1003 AMENDING
CHAPTER 6.08 YELM MUNICIPAL CODE CLARIFYING ANIMAL CONTROL
REGULATIONS, VIOLATIONS, AND PROCEDURES. CARRIED.
Ordinance No. 1004 Amending UDC, YMC 18.30.10
Grant Beck stated that the City Council has been approached by citizens interested
in raising chickens on residential lots within the City. Currently, the animal control
code prohibits the raising of livestock in the City, including chickens, ducks and
rabbits. The Council reviewed the request and the practices of other urban
jurisdictions in Thurston County, all of which allow for the keeping of chickens, with
restrictions. Council decided to hold a public hearing on a proposal of change to the
code to allow chickens, ducks, and rabbits in the City, under certain conditions. The
proposed code would allow up to three chickens or ducks on a 5,000 square foot
lot, with an additional chicken for every 1,000 square feet over 5,000. Coops would
be required to be at least 20 feet from any property line, to mitigate any impacts
to neighbors. Ordinance No. 1004 updates the Unified Development Code to allow
chickens, ducks and rabbits as common household pets.
MOTION BY ]W FOSTER ADOPTING ORDINANCE NO. 1004 AMENDING
SECTION 18.30.010 YELM MUNICIPAL CODE TO ALLOW CHICKENS, DUCKS,
AND RABBITS AS COMMON HOUSEHOLD PETS. CARRIED.
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c. BCRA Fee Agreement Amendment No. 2 — Yelm Community Center Phase 1
Ryan Johnstone explained that in February of 2014, Council authorized BCRA to
begin full design of the community center project. The initial scope of work with
BCRA included full design and limited construction management services. The
design was complete in August of 2014 and the project was bid in September of
2014. In October of 2014, Council approved the first amendment adding additional
construction management hours to replace management normally conducted with
City staff. As the project moves forward, additional time is anticipated to complete
the project. The Amendment includes increased construction management services
that should be sufficient to complete the project.
Councilmember Littlefield asked how much additional time we would be getting for
the contract. Mayor Harding stated an additional 300+ hours is what we would be
receiving for the Amendment.
15-072 MOTION BY TRACEY WOOD AUTHORIZING MAYOR HARDING TO SIGN
AMENDMENT NO. 2 WITH BCRA, INC. IN THE AMOUNT OF $20,160.00 FOR
ADDITIONAL CONSTRUCTION MANAGEMENT SERVICES REQUIRED TO
COMPLETE PHASE I OF THE CITY'S COMMUNITY CENTER. CARRIED.
c. Lodging Tax Advisory Committee Appointments
Janine Schnepf stated that on January 13, 2015 the Yelm City Council adopted
Ordinance No. 993 establishing the formation of the Lodging Tax Advisory
Committee. RCW 67.28.1817 requires the appointment of a minimum of five
members. Two members must be from the hotel industry, which collects the
lodging tax, two members must be from agencies who are involved in activities
authorized to be funded by revenues received from the tax, and one member is to
be an elected official of the municipality who will also serve as chair of the
committee. The City Council should confirm Mayor Harding's appointment of
Connie Smallwood, Margaret Clapp, Denise Hibbeln, Jason Withrow, and Ron
Harding to the Lodging Tax Advisory Committee.
15-073 MOTION BY TRACEY WOOD CONFIRMING MAYOR HARDING'S
APPOINTMENT OF CONNIE SMALLWOOD (YELM HISTORICAL MUSEUM),
MARGARET CLAPP (PRAIRIE HOTEL), DENISE HIBBELN (PRAIRIE HOTEL),
JASON WITHROW (YELM CHAMBER OF COMMERCE) TO SERVE AS THE
LODGING TAX ADVISORY COMMITTEE, AND MAYOR HARDING (CITY OF
YELM) AS THE ELECTED OFFICIAL TO SERVE AS CHAIR. STAFF HAS
REVIEWED THE RECOMMENDED APPOINTMENTS TO MAKE SURE THAT
COMMITTEE MEMBERS MEET THE REQUIREMENTS UNDER RCW 67.28.1817.
d. Resolution No. 560 Transportation Facilities Charge Update
Ryan Johnstone stated an error was noticed on Resolution No. 560 and the formula
for calculating the Transportation Facility Charge, right before the meeting. A
corrected Resolution will be available for the Mayor's signature tomorrow. Yelm
Municipal Code Section 15.40.020 (5)(d) states that the City Council shall establish
the transportation facility charge (TFC) annually as part of the adoption of the
most current Six -Year Transportation Improvement Program (STIP). The TFC is
based on the development's contribution to the increase in local traffic and the
capacity related improvements identified in the STIP. Based on the adopted
formula and the variables the 2015 Transportation Facilities Charge would be
$1,497 per peak trip, which is a decrease of $115.00 per peak trip. The reason for
the decrease is that the previous STIP included the Loop projects, which have now
been removed.
Councilmember Foster stated that the pie chart that shows the 2015 STIP Cost
Breakdown is a great chart. It demonstrates the significance of regional traffic on
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our community. Councilmember Foster asked for clarification on the SFD charge
noted on the pie chart. Mr. Johnstone stated that is the charge that is applied to a
Single Family Dwelling during initial permitting. The new corrected proposed SFD
charge would be $1,512. Councilmember Garmann appreciates the Public Works
Director going back and recalculating the formula to ensure accuracy.
15-074 MOTION BY TRACEY WOOD ADOPTING RESOLUTION NUMBER 560 WITH
THE CORRECTION, ESTABLISHING TRANSPORTATION FACILITIES
CHARGES OF $1,497 PER PEAK TRIP BASED ON THE 2015 SIX-YEAR
TRANSPORTATION IMPROVEMENT PROGRAM. CARRIED.
9. Old Business -none scheduled
10. Mayor and Council Initiatives
Councilmember Baker attended the Yelm Adult Community Center meeting
where they discussed Community Connections with transportation and
accessibility to promote a healthy, livable and prosperous community.
Councilmember Baker attended the Intercity Transit Board meeting and planned
for the upcoming year regarding promotion of Intercity Transit to outlaying cities
to create a positive attitude towards the Intercity Transit.
Councilmember Littlefield did not attend any committee meetings but did
attend a Leadership Camp with Leadership students. Councilmember Littlefield
was very impressed with the fact that Yelm Middle school teachers are directors of
the camp and play a big part in the Leadership program.
Councilmember Wood will be attending a retreat next month for the
Transportation Policy Board.
Mayor Harding wanted to answer Councilmember Littlefield's question regarding
the extended contract for management services with BCRA. Mayor Harding he did
the staff report for Fee Agreement Amendment No. 2. The approved contract
would add 11-12 hours per week of project management and would extend the
project out. Completion of the Yelm Community Center building is expected to be
the end of October 2015.
11. Executive Session - none scheduled
12. Correspondence included -
Thurston County Auditor Mary Hall's News Release dated August 19, 2015
regarding the Thurston County Naturalization Ceremony
Thurston County Auditor Mary Hall's News Release dated August 18, 2015 -Tie in
Tenino Mayor's Race, Lot Draw to Determine who's first on November Ballot
13. Adjourned at 6:38 pm.
Attest:
ori Mossman, Deputy City Clerk
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