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09 22 2015 Updated Agenda PacketAGENDA YELM CITY COUNCIL MEETING ► UI'UA I t TUESDAY, SEPTEMBER 22,2015,6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations- 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. No- Minutes; Regular Meeting September 8, 2015 & Study Session August 26, 2015 b. lo. Payables; Checks #65348 - #65446, Totaling $993,276.58 7. Public Hearing- none scheduled 8. New Business- a. Authority as Agency Representatives to access financial information ACTION 10 min Presenters: Noah Crocker, Finance Director Attachments: Staff Report 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations Thurston County Mayor's Forum (TRPC) Transportation Policy Board Board Yelm Transportation Committee Yelm Economic Development Committee 11. Executive Session- A 30 minute Executive Session is scheduled for the purpose of discussion of the Fraternal Order of Police Collective Bargaining Agreement (RCW 42.30.140 4(a) (b). 12. Correspondence (Correspondence is available upon request) Invitation to Panorama Retirement Community on September 28, 2015 4:30pm — 6:30pm at the Lacey Campus for refreshments and conversation. Mary Hall, Thurston County Auditor Press Release, September 22 is National Voter Registration Day 13. Adjourn Upcoming Meetings Council Study Session, Wednesday, September 23, 2015, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, October 13, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, October 27, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.cli.yelm.wa.�as Agenda Item 6. a. Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 8, 2015 MINUTES 1. Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: J.W. Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Tracey Wood, Ken Garmann and Russ Hendrickson. Agenda Approval 15 -075 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - none scheduled 5. Public Comment - no comment 6. Consent Agenda Minutes - Regular Meeting August 25, 2015 Payables - Checks #65279 - #65347 Totaling $830,232.35 15 -076 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing -none scheduled 8. New Business - a. Student Resource Officer Contract with Yelm Community Schools Todd Stancil, Chief of Police stated that over the past 20 years plus, the Yelm School District and the City of Yelm have partnered to provide a police officer to work within the school district. From 1992 to 1999, a D.A.R.E. instructor that taught drug abuse resistance education to all 5th grade classrooms provided this service. In 1999, this service changed to that of a School Resource Officer (SRO), who since that time has been responsible for handling all emergency calls coming from the schools as well as education and crime prevention. This service was provided with an annual agreement to allow the parties to review the program on a regular basis. There are no language changes in the current contract. The contract amount has changes to reflect an increase in contribution from the Yelm School District. The amount of the contract went from $30,000 to $60,000 to reflect the actual cost to have the officer present in the school. Councilmember Isom thanked all parties involved in getting the contract amount increased to what it actually costs the City. Mayor Harding stated that the City has a very good relationship with the school district and it is a benefit to the city to have an officer at the schools. 15 -077 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE AGREEMENT BETWEEN YELM COMMUNITY SCHOOLS AND THE CITY OF YELM FOR SCHOOL RESOURCE OFFICER SERVICES FOR THE 2015/16 SCHOOL YEAR. CARRIED. 9/8/15 Agenda Item 6. a. Minutes Page 2 of 3 Yelm Community Center Contract, Department of Commerce Local and Community Projects 2016 Program Noah Crocker, Finance Director stated that in August of 2013, we were notified that the City was the successful recipient of an additional $1,000,000 appropriation from the 2013 -2015 State Capital Budget for the Yelm Community Center project. This funding was administered by the Department of Commerce (DOC) through their Projects that Strengthen Communities' Program. Again, in August 2015, the City was the successful recipient of an additional $500,000 appropriation from the 2015 -2017 State Capital Budget for the Yelm Community Center. The Yelm Community Center project is constructing a new 4,950 square foot community center located at 301 Second Street, SE in Yelm's City Park, which is located in the Central Business District. The site has been owned by the City of Yelm since 1950. The one story center includes a large multipurpose room, commercial kitchen and indoor and outdoor restrooms. Civil improvements will also add 25 parking spaces, area lighting storm water treatment and ADA access. Staff has been working with the DOC Project Manager to draft the attached contract and recommends Council approval. The contract would include: Funds for design and construction costs of the community center, reimbursable grant in the amount of $485,000, the Department of Commerce retains 3% ($15,000) to cover their direct administrative costs. Insurance requirements have been met. The City agrees that the community center will be held and used by the City for the stated purpose for a period of ten (10) years from the date the final payment is made. An exemption from the LEED certification process has been granted. Councilmember Wood asked for clarification on the actual amount to be awarded. Mayor Harding explained there is a 3% administrative fee that will come off the top of the money received. 15 -078 MOTION BY JENNIFER LITTLEFIELD AUTHORIZING MAYOR HARDING TO SIGN THE DEPARTMENT OF COMMERCE - LOCAL COMMUNITIES PROJECT GRANT PROGRAM 2016 FOR THE YELM COMMUNITY CENTER IN THE AMOUNT OF $485,000. CARRIED. 9. Old Business -none scheduled 10. Mayor and Council Initiatives Councilmember Foster had the opportunity to sit in on the Civil Service Oral Board interview panel and stated there is a good list of candidates. Councilmember Baker attended the Yelm Chamber Forum Luncheon where he answered questions asked to all the Yelm Council Candidates. Councilmember Wood attended the TComm 911 Admin Board meeting where an offer was made internally for the new director. Councilmember Garmann attended the Yelm Chamber Forum today. Mayor Harding attended the Thurston County Mayor's Forum sponsored by the Port of Olympia. The next Mayor's Forum meeting will be in the Public Safety Building. A roundtable style discussion was held regarding the police officer shooting a few months ago in Olympia and how as a region we will address some of those deeply divided issues. 11. Executive Session - none scheduled 9/8/15 Agenda Item 6. a. Minutes Page 3 of 3 12. Correspondence included — Invitation to Speak Up; Speak Out - Annual Gala for SafePlace Olympia, Friday, September 25, 2015 - Indian Summer Golf & Country Club Thurston Regional Planning Council Pre - Agenda Friday, Sept. 11, 2015 8:30 am- 11 am Yelm- Rainier - Roy- McKenna Chamber of Commerce September Forum & Luncheon Tuesday, Sept. 8, 2015 Thurston County Chamber of Commerce Voice Magazine Sept /Oct 2015 Nisqually Land Trust Annual Meeting & Salmon Bake Sunday, Sept. 13, 2015 4pm- 7:30pm at Odd Fellows Park, Olympia Councilmember Littlefield asked is the Community Center tour is still scheduled for 9 -9 -15 at 4 pm at the Public Safety Building. Mayor Harding stated everyone would meet in front of the Public Safety Building and walk over as a group. 13. Adjourned at 6:23 pm. Attest: Ron Harding, Mayor 9/8/15 Lori Mossman, Deputy City Clerk YELM CITY COUNCIL STUDY SESSION WEDNESDAY, AUGUST 26, 2015 5:00 P.M. Mayor Harding called the meeting to order at 5:00 p.m. Present: Councilmembers: JW Foster, Joe Baker, Tracy Wood, Ken Garmann and Jennifer Littlefield Staff: Grant Beck, Ryan Johnstone, Bob Rhoades, Aris McClelland and spouse. One citizen attending. 4. Sewer Treatment Capital Facilities Plan, Condition Report, Presenters: Dr. David Kopchynski PHD PE and Brian Bunker PE with Parametrix. Ryan Johnstone provided an update on the WWTP condition assessment prepared by Parametrix from construction in 1993 to its current condition. Also provided a graph map showing the sludge route processes from filtration to reclaimed water to clarify the basics, before providing more detail on the current condition of the Plant. In summary, the Plant was built to treat the conditions of the time. Challenges began in 2000 with balancing the nitrogen and ammonia levels as required by the State permitting for Class A reclaimed water. Other contributing factors were identified, including reduced BOD levels, heat and cold sensitivities, which required short term improvements. In 2010, work began on the Sewer Facility Plan and in April 2014 Parametrix was brought on for comprehensive research and to provide alternative solutions to fix. Parametrix is determining the best alternative options and will bring forward recommendations for the aging Plant. 5. Mayor's Report. Mayor Harding provided a draft of the Yelm Parks Advisory Board Committee's recommended Policies, Guidelines, Rules and Rates for the use of the Yelm Community Center currently under construction. Discussion followed with varied opinions about the rate structure; inquiries and suggestions about how the facility would be staffed; and how operations and maintenance costs would be supported. The policies and rates were modeled from other City's existing policies. Councilmember Garmann inquired about previous attempts to partner with SSCC for extension classes in Yelm. Response was that when the Community Center Bond failed, the design of the center was scaled down to 2 rooms and an office, insufficient for classrooms. However, there may be other opportunities with the school in the future. Mayor announced there will be a walk -thru tour and later suggested that Council review the draft and send their comments to him. 6. Council Initiatives Discussion on the inconsistencies in the patchwork asphalt paving on Yelm Ave and suggested that they be marked and addressed, including the final striping, before the county crew leaves Yelm. Inquired about hiring staff for vacant positions. Mayor responded that the Finance Director and PW Parks Maintenance positions have been filled, an offer has been made for WWTP Manager and staff is still working on filling the PW Manager position. There is no confirmed process for filling the City Administrator position at this time. City Hall will be closed to the public 2 hours per month to allow for staff meetings, training or to catch up uninterrupted. Schedule will be posted on city buildings for 2nd and 4th Tuesday mornings 8am -9am as closed to the public. Skateboard Park bids came in high and will have to be re- evaluated. RFPs are out for prosecution services. Mosman water leak was identified as part of the reclaimed water line. Inquired about use of Restitution Center rather than Nisqually Jail. Increase visibility of pedestrian crosswalks. Jennifer Littlefield announced September 12 is National Day of Service and is looking for community service projects for a group. Adjourn: 8:05 p.m. Attest Ron Harding, Mayor Janine Schnepf, City Clerk The following is a list of checks approved for payment at PR Direct Deposit PR Checks Payroll AP Checks /EFT Vouchers Utility Refunds Voucher LET (Draft) TOTAL VOUCHER APPROVAL FORM ;s;1a 4, asc;Ertc „?nlx,r 22, 2015 council 99999 99999 $ 20,940.85 65348 65350 $ 2,181.05 99999 99999 $ 6,571.64 65351 65416 $ 914,285.44 65417 65446 $ 3,682.93 99999 99999 $ 45,614.67 Mayor Councilmember Councilmember Councilmember Councilmember Councilmember Council member Councilmember ATTEST: CITY CLERK: The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 22nd day of September, 2015 $ 993,276.58 Agenda Item 6.b. 1 of 14 9/22/2015 3:21 PM CHECK CHECK A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Yelm 065426 BANK: AP ACCOUNTS PAYABLE 065427 DATE RANGE: 9/22/2015 THOU 9/22/2015 5.59 065428 115.70 115.7C CHECK VENDOR I.D. NAME STATUS DATE 1 56.81 CITI MORTGAGE INC 56.81 065431 I- 000201509221566 US REFUND 60.32 R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 05- 8115 -02 1 73.67 CRANE, JONATHON & CH 73.67 065434 I- 000201509221574 US REFUND 181.09 R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 10- 4118 -03 1 71.17 GARRUTO, DAWN & CHRI 71.17 I- 000201509221558 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 02- 4519 -03 1 GIBSON, DAVID I- 000201509221572 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 09- 1480 -03 1 GORDONS GARDEN CENTE I- 000201509221564 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 05- 1310 -01 1 GORE, SUE I- 000201509221556 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 01- 2080 -98 1 HARRIS, DAVID I- 000201509221573 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 09- 1540 -01 1 NORTHWEST FAMILY MOM I- 000201509221560 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 03- 6020 -00 1 NORTHWEST FAMILY MOM I- 000201509221561 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 03- 6070 -00 1 NORTHWEST FAMILY MOM I- 000201509221562 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 03- 6130 -00 1 NORTHWEST FAMILY MOM I- 000201509221568 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 08- 9008 -00 PAGE: 1 Agenda Item 6.b. 2of14 CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 065426 89.68 89.68 065427 5.59 5.59 065428 115.70 115.7C 065429 11.52 11.52 06543C 56.81 56.81 065431 60.32 60.32 065432 185.12 185.12 065433 73.67 73.67 065434 181.09 181.09 065435 91.76 91.76 065436 71.17 71.17 Agenda Item 6.b. 2of14 9/22/2015 3:21 PM CHECK CHECK CHECK A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Yelm 065437 1.66 BANK: AP ACCOUNTS PAYABLE 065438 47.03 DATE RANGE: 9/22/2015 THOU 9/22/2015 065439 132.03 132.03 06544C CHECK VENDOR I.D. NAME STATUS DATE 1 NORTHWEST FAMILY MOM 065442 25.00 I- 000201509221569 US REFUND R 9/22/2015 13.60 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 08- 9045 -00 1 RAINIER GENERAL DEV 065445 I- 000201509221557 US REFUND 66.09 R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 01- 2539 -00 1 RUSSEY, JEREMY I- 000201509221565 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 05- 5840 -01 1 SOUNDBUILT NW I- 000201509221576 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 10- 8945 -00 1 TRISSEL, LEAH I- 000201509221567 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 06- 0270 -04 1 WAAYERS, SAM & MELIS I- 000201509221575 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 10- 4145 -04 1 WAGES, ELIZABETH I- 000201509221559 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 03- 3367 -01 1 WHEAT, LARRY I- 000201509221571 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 09- 0950 -02 1 WILDISH, JAMES I- 000201509221563 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 04- 1735 -02 1 YOUNG, ROBERT I- 000201509221570 US REFUND R 9/22/2015 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 09- 0740 -01 PAGE: 2 Agenda Item 6.b. 3of14 CHECK CHECK CHECK AMOUNT DISCOUNT NO STATUS AMOUNT 065437 1.66 1.66 065438 47.03 47.03 065439 132.03 132.03 06544C 103.34 103.34 065441 19.93 19.93 065442 25.00 25.00 065443 13.60 13.6C 065444 1.64 1.64 065445 66.09 66.09 065446 104.56 104.56 Agenda Item 6.b. 3of14 9/22/2015 3:21 PM A/P HISTORY CHECK REPORT VENDOR SET: 01 City of Yelm BANK: AP ACCOUNTS PAYABLE DATE RANGE: 9/22/2015 THOU 9/22/2015 PAGE: 3 Agenda Item 6.b. 4of14 CHECK CHECK CHECK CHECK VENDOR I.D. NAME STATUS DATE AMOUNT DISCOUNT NO STATUS AMOUNT * * T 0 T A L S * * NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT REGULAR CHECKS: 21 1,457.31 0.00 1,457.31 HAND CHECKS: 0 0.00 0.00 0.0c DRAFTS: 0 0.00 0.00 0.0c EFT: 0 0.00 0.00 0.0c NON CHECKS: 0 0.00 0.00 0.0c VOID CHECKS: 0 VOID DEBITS 0.0c VOID CREDITS 0.00 0.00 0.0c TOTAL ERRORS: 0 ** G/L ACCOUNT TOTALS ** G/L ACCOUNT NAME AMOUNT 402 589.01.00.00 REFUND /APPLY SEWER DEPOSIT 1,457.31 * ** FUND TOTAL * ** 1,457.31 NO INVOICE AMOUNT DISCOUNTS CHECK AMOUNT VENDOR SET: 01 BANK: AP TOTALS: 21 1,457.31 0.00 1,457.31 BANK: AP TOTALS: 21 1,457.31 0.00 1,457.31 REPORT TOTALS: 21 1,457.31 0.00 1,457.31 Agenda Item 6.b. 4of14 9/22/2015 3:21 PM A/P HISTORY CHECK REPORT PAGE: 4 SELECTION CRITERIA Agenda Item 6.b. VENDOR SET: 01 -CITY OF YELM VENDOR: ALL BANK CODES: All FUNDS: All CHECK SELECTION CHECK RANGE: 000000 THOU 999999 DATE RANGE: 9/22/2015 THOU 9/22/2015 CHECK AMOUNT RANGE: 0.00 THOU 9,999,999.99 INCLUDE ALL VOIDS: YES PRINT OPTIONS SEQUENCE: CHECK NUMBER PRINT TRANSACTIONS: YES PRINT G /L: YES UNPOSTED ONLY: NO EXCLUDE UNPOSTED: NO MANUAL ONLY: NO STUB COMMENTS: NO REPORT FOOTER: NO CHECK STATUS: NO PRINT STATUS: * - All 5of14 9/22/2015 1:37 PM REFUNDS CHECK REGISTER PAGE: 1 PACKET: 01883 US - Refund VENDOR SET: 01 CITY OF YELM BANK: AP ACCOUNTS PAYABLE Agenda Item 6.b. CHECK CHECK CHECK CHECK VENDOR I.D. NAME TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1 BACON, LEAH I- 000201509081548 BACON, LEAH R 9/22/2015 168.11 065417 168.11 1 CARLY STOVER I- 000201509081547 CARLY STOVER R 9/22/2015 71.51 065418 71.51 1 CREEKMORE, DENA I- 000201509081552 CREEKMORE, DENA R 9/22/2015 36.09 065419 36.09 1 DAVIS, CHRISTOPHER & K I- 000201509081546 DAVIS, CHRISTOPHER & K R 9/22/2015 99.11 065420 99.11 1 HARVILL, KEVIN I- 000201509081550 HARVILL, KEVIN R 9/22/2015 68.49 065421 68.49 1 MOLINA GONZALEZ, JONATHAN RALP I- 000201509081553 MOLINA GONZALEZ, JONATHAN RALP R 9/22/2015 350.01 065422 350.01 1 NORTHWEST FAMILY HOMES I- 000201509081551 NORTHWEST FAMILY HOMES R 9/22/2015 633.41 065423 633.41 1 WOOD & SON I- 000201509081554 WOOD & SON R 9/22/2015 721.30 065424 721.3C 1 YELM LEARNING TREE LLC I- 000201509081549 YELM LEARNING TREE LLC R 9/22/2015 77.59 065425 77.59 ** B A N K T 0 T A L S ** NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 9 0.00 2,225.62 2,225.62 HANDWRITTEN CHECKS: 0 0.00 0.00 0.0C PRE -WRITE CHECKS: 0 0.00 0.00 0.0C DRAFTS: 0 0.00 0.00 0.0C VOID CHECKS: 0 0.00 0.00 0.0C NON CHECKS: 0 0.00 0.00 0.0C CORRECTIONS: 0 0.00 0.00 0.0C BANK TOTALS: 9 0.00 2,225.62 2,225.62 6of14 9/22/2015 1:37 PM REFUNDS CHECK REGISTER PAGE: 2 PACKET: 01883 US - Refund VENDOR SET: 01 CITY OF YELM BANK: ALL Agenda Item 6.b. ** REGISTER GRAND TOTALS * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 9 0.00 2,225.62 2,225.62 HANDWRITTEN CHECKS: 0 0.00 0.00 0.0c PRE -WRITE CHECKS: 0 0.00 0.00 0.0c DRAFTS: 0 0.00 0.00 0.0c VOID CHECKS: 0 0.00 0.00 0.0c NON CHECKS: 0 0.00 0.00 0.0c CORRECTIONS: 0 0.00 0.00 0.0c REGISTER TOTALS: 9 0.00 2,225.62 2,225.62 ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT 402 9/2015 2,225.62CR ALL 2,225.62CR TOTAL ERRORS: 0 TOTAL WARNINGS: C 7of14 9/22/2015 1:02 PM A / P CHECK REGISTER PACKET: 01890 2015 -0922 AMOUNT 60.00CR 065351 VENDOR SET: 01 065352 39.65 103.78CR BANK AP ACCOUNTS PAYABLE 065353 10.53 107.61CR 065354 107.61 CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 0146 ANIMAL SERVICES 24,829.25CR 065357 24,829.25 7,264.88CR I- 2015 -08 ANIMAL CTR SRVS 5/1/15 - 8/31/15 R 9/22/2015 0155 ARAMARK UNIFORM SERVICES I- 1988190188 SEWER UNIFORMS R 9/22/2015 I- 1988201693 SEWER UNIFORMS R 9/22/2015 0110 AT & T I- 287256694801X09052 WIRELESS R 9/22/2015 1631 AV CAPTURE ALL INC. I -975 LEGISLATIVE /JUDICAL PACKAGE R 9/22/2015 0168 BCRA ARCHITECTS I -19394 SKATE PARK PROD MANAGEMENT R 9/22/2015 1903 BEAN GENTRY WHEELER & PETERNELL PLLC I -52796 GENERAL RETAINER R 9/22/2015 I -52807 PROSECUTORIAL SERVICES R 9/22/2015 2071 BEEHIVE I -1278 SOFTWARE MODULES /DEPLOYMENT R 9/22/2015 1970 BHC CONSULTANTS I- 0007086 AC WATER MAIN CONST. MANAGE R 9/22/2015 2072 BROKAW, CHRISTINE I- 2015 -0914 PARK DEPOSIT REFUND R 9/22/2015 0230 CAPITAL ELECTRIC, INC I -25904 REPAIR COMPRESSOR WWTP R 9/22/2015 1754 CAPITOL ALARM I -56212 FIRE ALARM MONITORING R 9/22/2015 0240 CASCADE COMPUTER FAINT. I- 9191742 EQUIPMENT SERCIE CONTRACT R 9/22/2015 1911 GRAINS OFFICE SUPPLY I- 0104865 -001 COURT OFFICE SUPPLIES R 9/22/2015 I- 0104865 -002 COURT OFFICE SUPPLIES R 9/22/2015 PAGE: 1 25.00CR CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 60.00CR 065351 60.00 109.16CR 065352 39.65 103.78CR 065352 212.94 10.53CR 065353 10.53 107.61CR 065354 107.61 965.43CR 065355 965.43 3,075.00CR 065356 3,583.33CR 065356 6,658.33 24,829.25CR 065357 24,829.25 7,264.88CR 065358 7,264.88 25.00CR 065359 25.00 184.79CR 065360 184.79 30.00CR 065361 30.00 39.65CR 065362 39.65 18.49CR 065363 203.43CR 065363 221.92 Agenda Item 6.b. 8of14 9/22/2015 1:02 PM A / P CHECK REGISTER PAGE: 2 PACKET: 01890 2015 -0922 VENDOR SET: 01 BANK AP ACCOUNTS PAYABLE CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 0310 DATABAR I- 217171 STMT PROD 8/25/15 R 9/22/2015 852.35CR 065364 I- 217327 STMT PROD 8/31/15 R 9/22/2015 2,230.61CR 065364 3,082.96 1501 DRAIN PRO INC I -17258 TOILETS FOR CAR SHOW R 9/22/2015 428.00CR 065365 428.00 0345 DYSART, NATHAN I- 2015 -09 PUBLIC PER SVCS R 9/22/2015 1,533.33CR 065366 1,533.33 0350 EDGE ANALYTICAL I -15 -15309 FOG VIOLATIONS R 9/22/2015 219.00CR 065367 I -15 -18919 SEWER SAMPLING R 9/22/2015 554.91CR 065367 I -15 -18920 SEWER SAMPLING R 9/22/2015 128.00CR 065367 901.91 0365 FAIRPOINT COMMUNICATIONS 652 I- 2015 -09 PHONES /ETHERNET R 9/22/2015 1,581.27CR 065368 1,581.27 0391 FOSTER PEPPER PLLC I- 1113308 CULLENS /SOLBERG SIDEWALKS R 9/22/2015 432.00CR 065369 432.00 0432 GRAY & OSBORNE, INC I- 14422.00 - 0000017 CULLENS /SOLBERG SIDEWALK R 9/22/2015 5,513.79CR 065370 5,513.79 2073 HATCH, ASHLEIGH I- 2015 -0914 PARK DEPOSIT REFUND R 9/22/2015 25.00CR 065371 25.00 0395 HD FOWLER COMPANY I- I4025027 WATER SYSTEM REPAIRS /PARTS R 9/22/2015 7,929.92CR 065372 I- I4025030 WATER SYSTEM REPAIRS /PARTS R 9/22/2015 334.12CR 065372 I- I4028077 STEP REPAIRS R 9/22/2015 306.41CR 065372 8,570.45 0463 IDEXX I- 292838593 LAB SUPPLIES WWTP R 9/22/2015 1,451.86CR 065373 1,451.86 1850 INLAND ENVIRONMENTAL RESOURCES, INC. I- 2015 -2031 WWTP CHEM R 9/22/2015 4,280.06CR 065374 I- 2015 -2069 CHEM WWTP R 9/22/2015 4,280.06CR 065374 8,560.12 1498 ISAKSSON, GRETCHEN I- 2015/08 CITY BANKING AND MAIL RUN R 9/22/2015 25.76CR 065375 25.76 Agenda Item 6.b. 9of14 9/22/2015 1:02 PM A / P CHECK REGISTER PACKET: 01890 2015 -0922 AMOUNT 3,253.26CR 065376 VENDOR SET: 01 065377 612.48 210.95CR BANK AP ACCOUNTS PAYABLE 065379 38.00 80.85CR 065380 80.8E CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE 1528 JCI JONES CHEMICALS, INC 065381 74.59 84.80CR I- 667083 CHEM FOR WWTP R 9/22/2015 0532 KEYBANK 065383 5,353.42 28.24CR 065384 I -3116 2015 -0825 3116 STANCIL 2015 -0825 R 9/22/2015 1886 LEMAY - PACIFIC DISPOSAL 86.71 64.41CR 065385 64.41 I- 6653032 LONGMIRE PARK- TRASH R 9/22/2015 1230 LEMAY MOBILE SHREDDING 207,375.01CR 065387 207,375.01 I- 4449475 SHREADING PD /COURT R 9/22/2015 0588 MCI I- 2015 -0825 PHONES LONG DISTANCE R 9/22/2015 0638 MOUNTAIN LUMBER & HARDWARE I- 1508 - 051004 SEWER TOOLS R 9/22/2015 I -1509- 055253 COCHRANE PARK REPAIRS R 9/22/2015 I -1509- 055358 COCHRANE DOCK REPAIRS R 9/22/2015 I -1509- 057555 SWEEPER REPAIR R 9/22/2015 0639 MOUNTAIN MIST I- 000138963 WATER TO WWTP R 9/22/2015 0672 NISQUALLY POLICE DEPT I -1899 PRISIONER CARE R 9/22/2015 I -7402 PRISONER CARE R 9/22/2015 1555 O'REILLY AUTO PARTS I- 3742 - 425316 RESERVOIR WATCH GASKETS R 9/22/2015 I- 3742- 429273 SWEEPER REPAIR R 9/22/2015 I- 3742- 429434 LONGMIRE PARK- VEHICLE REPAIR R 9/22/2015 0691 OFFICE DEPOT, INC. 37564515 (ADM) I- 788366692001 COURT OFFICE SUPPLIES R 9/22/2015 0733 PITNEY BOWES I- 2562504 -SP15 LEASING COPIER ADMIN R 9/22/2015 I- 7078041 -SP15 POSTAGE METER LEASE R 9/22/2015 2075 PROSPECT CONSTRUCTION I- 2015 -0915 SW WELL 1 A R 9/22/2015 PAGE: 3 Agenda Item 6.b. 10 of 14 CHECK CHECK DISCOUNT AMOUNT NO# AMOUNT 3,253.26CR 065376 3,253.26 612.48CR 065377 612.48 210.95CR 065378 210.9E 38.00CR 065379 38.00 80.85CR 065380 80.8E 19.54CR 065381 33.36CR 065381 7.60CR 065381 14.09CR 065381 74.59 84.80CR 065382 84.8C 100.92CR 065383 5,252.50CR 065383 5,353.42 28.24CR 065384 8.58CR 065384 49.89CR 065384 86.71 64.41CR 065385 64.41 485.10CR 065386 154.20CR 065386 639.3C 207,375.01CR 065387 207,375.01 Agenda Item 6.b. 10 of 14 9/22/2015 1:02 PM A / P CHECK REGISTER PAGE: 4 PACKET: 01890 2015 -0922 VENDOR SET: 01 BANK AP ACCOUNTS PAYABLE CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 2077 PROSPECT CONSTRUCTION - RETAINER I -ACCT 100579880 RETAINAGE SW WELL IA R 9/22/2015 9,998.80CR 065388 9,998.8C 0751 PUGET SOUND ENERGY I- 2015 -08 2000034890 AUGUST R 9/22/2015 4,773.49CR 065389 I- 2015 -08 2000115892 AUGUST R 9/22/2015 2,198.94CR 065389 I- 2015 -08 2000189224 AUGUST R 9/22/2015 1,194.44CR 065389 I- 2015 -08 2000189225 AUGUST R 9/22/2015 51.70CR 065389 I- 2015 -08 2000189227 AUGUST R 9/22/2015 196.71CR 065389 I- 2015 -08 3000000052 AUGUST R 9/22/2015 11,270.13CR 065389 I- 2015 -08 3000000491 AUGUST R 9/22/2015 476.76CR 065389 I- 2015 -08 3000000498 AUGUST R 9/22/2015 2,970.62CR 065389 23,132.79 0754 PURCHASE POWER I- 2015 -0903 METER POSTAGE COURT R 9/22/2015 503.50CR 065390 503.5C 0761 QUILL CORPORATION I- 7169460 OFFICE SUPPLIES R 9/22/2015 88.15CR 065391 I- 7187165 OFFICE SUPPLIES R 9/22/2015 34.23CR 065391 I- 7274215 OFFICE SUPPLIES R 9/22/2015 53.45CR 065391 175.83 0768 REACHONE INTERNET I- 789172 DOMAIN DNS POINTER R 9/22/2015 15.00CR 065392 15.00 0787 ROGERS MACHINERY CO, INC I- 1005081 SYSTEM MAIN WWTP R 9/22/2015 238.35CR 065393 238.35 2068 SHERMAN SECURITY & LOCK I -20624 REPAIR OF ELECTIC DOOR R 9/22/2015 190.40CR 065394 190.4C 0864 SUNSET AIR I- 276427 HVAC SERVICE PW R 9/22/2015 322.02CR 065395 I- 276428 HVAC SERVICE - WEE R 9/22/2015 542.41CR 065395 864.43 1933 Susan Fuhlman, Trustee, Lloyd Kenneth Reichel I- 2015 -09 2015 -09 INSTALLMENT PMT R 9/22/2015 736.66CR 065396 I- 2015 -10 2015 -10 INSTALLMENT PMT R 9/22/2015 736.66CR 065396 1,473.32 0870 T &P AUTOMOTIVE I -23201 TRANSMISSION KIT R 9/22/2015 263.63CR 065397 263.63 1280 TACOMA CITY TREASURER I- 90646870 SLUDGE DISPOSAL R 9/22/2015 1,245.84CR 065398 1,245.84 Agenda Item 6.b. 11 of 14 9/22/2015 1:02 PM A / P CHECK REGISTER PAGE: 5 PACKET: 01890 2015 -0922 VENDOR SET: 01 BANK AP ACCOUNTS PAYABLE CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 0895 THURSTON CO AUDITOR I- 611265 DOCUMENTS FILED R 9/22/2015 148.00CR 065399 I- 612314 DOCUMENTS FILED R 9/22/2015 149.00CR 065399 297.00 0893 THURSTON CO PUBLIC HEALTH I- 20015 -0904 BACTERIA SAMPLES R 9/22/2015 270.00CR 065400 270.00 0908 THURSTON CO SHERIFF'S OFFICE I -9173 PRISIONER CARE R 9/22/2015 154.25CR 065401 154.25 1522 THURSTON FIRST BANK I- 2015 -0901 LOAN 4354 INT PMT R 9/22/2015 436,285.55CR 065402 436,285.55 0919 TOWNZEN, LESLIE I -15 -038 INSPECTIONS /REVIEWS R 9/22/2015 4,199.00CR 065403 4,199.00 0936 UPS STORE I -1975 SAMPLE SHIPPING FEES R 9/22/2015 15.93CR 065404 15.93 2074 VAZQUEZ- HERNANDEZ, LAURA I- 2015 -0914 PARK DEPOSIT REFUND R 9/22/2015 25.00CR 065405 25.00 0955 VERIZON WIRELESS I- 9571577682 PD CELL PHONES R 9/22/2015 124.53CR 065406 I- 9751547796 TABLET DATA PLAN R 9/22/2015 320.04CR 065406 I- 9751712184 CDD CELL PHONES R 9/22/2015 158.41CR 065406 602.98 1006 WA STATE CONSOLIDATED TECH SRVCS I- 90112015070072 INTERNET TELECOM SVCS R 9/22/2015 13.10CR 065407 I- 90112015080071 INTERNET TELECOM SVCS R 9/22/2015 13.10CR 065407 26.2C 0990 WA STATE DEPT OF COMMERCE I- DWSRF- 282800 WELL 1 REHAB R 9/22/2015 9,852.63CR 065408 9,852.63 0995 WA STATE DEPT OF ECOLOGY I- 2015 -10 L0300031 INSTALLMENT 2015/10/25 R 9/22/2015 48,550.27CR 065409 I- L9600006 2015 -10 INSTALLMENT 2015 -10 -31 R 9/22/2015 46,627.53CR 065409 95,177.8C 1020 WA STATE DEPT OF REVENUE I- 2015 -07 2015 -07 USE /EXCISE TAX D 9/22/2015 20,224.69CR OOOOOC I- 2015 -08 2015 -08 USE /EXCISE TAX D 9/22/2015 25,389.98CR 000000 45,614.67 Agenda Item 6.b. 12 of 14 9/22/2015 1:02 PM A / P CHECK REGISTER PAGE: 6 PACKET: 01890 2015 -0922 VENDOR SET: 01 BANK AP ACCOUNTS PAYABLE CHECK CHECK CHECK CHECK VENDOR NAME / I.D. DESC TYPE DATE DISCOUNT AMOUNT NO# AMOUNT 1023 WA STATE PATROL I -09 -01 -2015 BACK GROUND CHECK R 9/22/2015 10.00CR 065410 10.00 1686 WATERHOUSE ENVIRONMENTAL SERVICES CORP. I- 4520412 WRF CHEMS R 9/22/2015 19,698.61CR 065411 19,698.61 1035 WELLS FARGC I- 5002457248 COPIER LEASE MODEL 5240 R 9/22/2015 234.05CR 065412 234.05 1044 WILBUR -ELLIS COMPANY I- 9406233 LONGMIRE PARK - MOLE CONTROL R 9/22/2015 149.40CR 065413 149.4C 1067 YELM CHAMBER OF COMMERCE I -13370 3RD QRT SERVICE CONTRACT R 9/22/2015 1,875.00CR 065414 1,875.00 1068 YELM COMMUNITY SCHOOLS I- 1400001591 AUGUST FUEL R 9/22/2015 4,918.66CR 065415 4,918.66 0260 YELM, CITY OF I- 2015 -09 AUGUST WATER /SEWER R 9/22/2015 11,800.93CR 065416 11,800.93 * * T 0 T A L S * * NO# DISCOUNTS CHECK AMT TOTAL APPLIED REGULAR CHECKS: 66 0.00 914,285.44 914,285.44 HANDWRITTEN CHECKS: 0 0.00 0.00 O.00 PRE -WRITE CHECKS: 0 0.00 0.00 O.00 DRAFTS: 1 0.00 45,614.67 45,614.67 VOID CHECKS: 0 0.00 0.00 O.00 NON CHECKS: 0 0.00 0.00 O.00 CORRECTIONS: 0 0.00 0.00 O.00 REGISTER TOTALS: 67 0.00 959,900.11 959,900.11 TOTAL ERRORS: 0 TOTAL WARNINGS: C Agenda Item 6.b. 13 of 14 9/22/2015 1:02 PM PACKET: 01890 2015 -0922 VENDOR SET: 01 BANK AP ACCOUNTS PAYABLE VENDOR NAME / I.D. DESC A / P CHECK REGISTER CHECK CHECK TYPE DATE DISCOUNT AMOUNT ** POSTING PERIOD RECAP ** FUND PERIOD AMOUNT 001 9/2015 66,266.71CR 101 9/2015 11,635.72CR 104 9/2015 1,473.32CR 107 9/2015 343.96CR 119 9/2015 75.00CR 202 9/2015 436,285.55CR 203 9/2015 46,627.53CR 302 9/2015 965.43CR 316 9/2015 5,945.79CR 400 9/2015 607.61CR 401 9/2015 50,636.40CR 404 9/2015 7,264.88CR 405 9/2015 9,852.63CR 412 9/2015 55,995.50CR 415 9/2015 48,550.27CR 431 9/2015 217,373.81CR ALL 959,900.11CR CHECK NO# PAGE: 7 CHECK AMOUNT Agenda Item 6.b. 14 of 14 To: Mayor Ron Harding Yelm City Council Agenda Item 8. a. Authority to Access Financial Information Page 1 of 1 City of Yelm From: Noah Crocker, Finance Director STAFF REPORT Date: September 15, 2015 (for September 22, 2015 City Council meeting) Subj: Authority as agency representatives to access financial information Recommendation Authorize the following individuals: Noah Crocker, Finance Director and Janine Schnepf, City Clerk /HR Manager as agency representatives with the authority to access bank, loan, account and other financial information as required on behalf of the City of Yelm. Background The City of Yelm has had some changes in the organization and staffing of the Finance and Administrative departments, and as such need to authorize the new Department Head with authority to access bank, loan, account and other financial information on behalf of the City. Current Situation In order to gain access to bank account information with the City of Yelm's various financial institutions, new authorization needs to be granted to current Department Heads as named in this staff report. Sept 2015 Press Release FOR IMMEDIATE RELEASE: CONTACT: UP 1 9 s. September 17, 2015 Mary Hall, Thurston County Auditor, TCAuditor @co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV @co.thurston.wa.us (360) 786 -5408 TTY (360) 754 -2933 September 22 is National Voter Registration Day Local registration drives held as part of national holiday; registered voters encouraged to post selfies and photos with #CelebrateNVRD on social media accounts Olympia, WA — On September 22, Americans will celebrate National Voter Registration Day (NVRD) with a massive 50 -state effort to register voters before Election Day on November 3. Citizens in Thurston County are encouraged to register online (vote.wa.gov) or at one of the many voter registration drives throughout the week. "I urge citizens to speak their voice on Election Day, but they can't do that without registering first," said Thurston County Auditor Mary Hall. "Local elections have fewer voters, and a single vote can decide a race. Registering to vote is an important first step in voting and shaping the future." Additionally, voters are encouraged to show their civic pride by posting selfies with #CelebrateNVRD on their social media accounts. Thousands of national, state and local organizations and volunteers will drive NVRD. Partner organizations will coordinate hundreds of NVRD events nationally and leverage #CelebrateNVRD in social media platforms. Thurston County Elections encourages anyone wishing to register to vote to visit vote.wa.gov or visit any of the local voter registration drive locations, listed on the next page. -30- Elections Ballot Processing Center Financial Services Licensing and Recording 2000 Lakeridge Dr SW, Bldg 1 Rm 118 2905 29th Avenue SW, Ste E & F 929 Lakeridge Dr SW, Rm 226 2000 Lakeridge Dr SW, Bldg 1 Rm 106 Olympia WA, 98502 Tumwater, WA 98512 Olympia, WA 98502 Olympia, WA 98502 Phone: (360) 786 -5408 Phone: (360) 786 -5408 Phone: (360) 786 -5402 Licensing Phone: (360) 786 -5406 Fax: (360) 786 -5223 Fax: (360) 705 -3518 Fax: (360) 357 -2481 Recording Phone: (360) 786 -5405 Fax: (360) 786 -5223 Press Release awe., FOR IMMEDIATE RELEASE: September 16, 2015 CONTACT: Mary Hall, Thurston County Auditor, TCAuditor @co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV @co.thurston.wa.us (360) 786 -5408 TTY (360) 754 -2933 National Voter Registration Day: Tuesday, September 22, 2015 Voter Registration Drives in Thurston County Sunday, September 20 Monday, September 21 Sacred Heart Church The Evergreen State College Hallen Hall Red Square 812 Bowker St SE, Lacey 6:15 — 7:30 pm 9:00 am -12:00 pm Tuesday, September 22 Thurston County Elections Olympia Timberland Library 2000 Lakeridge Dr SW, Olympia 3138 1h Ave SE Building 1, Room 118 2:00 -4:00 pm 8:00 am — 4:30 pm Yelm Timberland Library Lacey Timberland Library 210 Prairie Park St NE 500 College St SE 10:00 am — 8:00 pm 2:00 — 4:00 pm TumwaterTimberland Library 7023 New Market St SW 2:00 — 4:00 pm Wednesday, September 23 South Puget Sound Community College YWCA The Other Bank Building 27 220 Union Ave, Olympia 2011 Mottman Rd SW, Olympia 1:00 -3:30 pm 1:00 — 3:30 pm Griffin School District 653033 rd Ave NW, Olympia 8:00 am — 4:30 pm St. Martin's University The TUB (Student Union) 11:00 am — 1:00 pm Elections Ballot Processing Center Financial Services 2000 Lakeridge Dr SW, Bldg 1 Rm 118 2905 29th Avenue SW, Ste E & F 929 Lakeridge Dr SW, Rm 226 Olympia WA, 98502 Tumwater, WA 98512 Olympia, WA 98502 Phone: (360) 786-5408 Phone: (360) 786-5408 Phone: (360) 786-5402 Fax: (360) 786 -5223 Fax: (360) 705 -3518 Fax: (360) 357 -2481 Licensing and Recording 2000 Lakeridge Dr SW, Bldg 1 Rm 106 Olympia, WA 98502 Licensing Phone: (360) 786 -5406 Recording Phone: (360) 786 -5405 Fax: (360) 786 -5223