09-08-15 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 8, 2015 MINUTES
Mayor Harding called the meeting to order at 6:00 pm.
Roll Call Present: J.W. Foster, Joe Baker, Bob Isom, Jennifer Littlefield, Tracey
Wood, Ken Garmann and Russ Hendrickson.
Agenda Approval
15-075 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations - none scheduled
5. Public Comment - no comment
6. Consent Agenda
Minutes - Regular Meeting August 25, 2015
Payables - Checks #65279 - #65347 Totaling $830,232.35
15-076 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Student Resource Officer Contract with Yelm Community Schools
Todd Stancil, Chief of Police stated that over the past 20 years plus, the Yelm
School District and the City of Yelm have partnered to provide a police officer to
work within the school district. From 1992 to 1999, a D.A.R.E. instructor that
taught drug abuse resistance education to all 5th grade classrooms provided this
service. In 1999, this service changed to that of a School Resource Officer (SRO),
who since that time has been responsible for handling all emergency calls coming
from the schools as well as education and crime prevention. This service was
provided with an annual agreement to allow the parties to review the program on
a regular basis. There are no language changes in the current contract. The
contract amount has changes to reflect an increase in contribution from the Yelm
School District. The amount of the contract went from $30,000 to $60,000 to
reflect the actual cost to have the officer present in the school. Councilmember
Isom thanked all parties involved in getting the contract amount increased to what
it actually costs the City. Mayor Harding stated that the City has a very good
relationship with the school district and it is a benefit to the city to have an officer
at the schools.
15-077 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO SIGN THE
AGREEMENT BETWEEN YELM COMMUNITY SCHOOLS AND THE CITY OF
YELM FOR SCHOOL RESOURCE OFFICER SERVICES FOR THE 2015/16
SCHOOL YEAR. CARRIED.
9/8/15
b. Yelm Community Center Contract, Department of Commerce Local and
Community Projects 2016 Program
Noah Crocker, Finance Director stated that in August of 2013, we were notified
that the City was the successful recipient of an additional $1,000,000 appropriation
from the 2013-2015 State Capital Budget for the Yelm Community Center project.
This funding was administered by the Department of Commerce (DOC) through
their 'Projects that Strengthen Communities' Program. Again, in August 2015, the
City was the successful recipient of an additional $500,000 appropriation from the
2015-2017 State Capital Budget for the Yelm Community Center. The Yelm
Community Center project is constructing a new 4,950 square foot community
center located at 301 Second Street, SE in Yelm's City Park, which is located in the
Central Business District. The site has been owned by the City of Yelm since 1950.
The one story center includes a large multipurpose room, commercial kitchen and
indoor and outdoor restrooms. Civil improvements will also add 25 parking spaces,
area lighting storm water treatment and ADA access. Staff has been working with
the DOC Project Manager to draft the attached contract and recommends Council
approval. The contract would include: Funds for design and construction costs of
the community center, reimbursable grant in the amount of $485,000, the
Department of Commerce retains 3% ($15,000) to cover their direct administrative
costs. Insurance requirements have been met. The City agrees that the community
center will be held and used by the City for the stated purpose for a period of ten
(10) years from the date the final payment is made. An exemption from the LEED
certification process has been granted. Councilmember Wood asked for clarification
on the actual amount to be awarded. Mayor Harding explained there is a 3%
administrative fee that will come off the top of the money received.
15-078 MOTION BY JENNIFER LITTLEFIELD AUTHORIZING MAYOR HARDING TO
SIGN THE DEPARTMENT OF COMMERCE — LOCAL COMMUNITIES PROJECT
GRANT PROGRAM 2016 FOR THE YELM COMMUNITY CENTER IN THE
AMOUNT OF $485,000. CARRIED.
9. Old Business —none scheduled
10. Mayor and Council Initiatives
Councilmember Foster had the opportunity to sit in on the Civil Service Oral
Board interview panel and stated there is a good list of candidates.
Councilmember Baker attended the Yelm Chamber Forum Luncheon where he
answered questions asked to all the Yelm Council Candidates.
Councilmember Wood attended the TComm 911 Admin Board meeting where
an offer was made internally for the new director.
Councilmember Garmann attended the Yelm Chamber Forum today
Mayor Harding attended the Thurston County Mayor's Forum sponsored by the
Port of Olympia. The next Mayor's Forum meeting will be in the Public Safety
Building. A roundtable style discussion was held regarding the police officer
shooting a few months ago in Olympia and how as a region we will address some
of those deeply divided issues.
11. Executive Session — none scheduled
9/8/15
12. Correspondence included —
Invitation to Speak Up; Speak Out -Annual Gala for SafePlace Olympia, Friday,
September 25, 2015 -Indian Summer Golf & Country Club
Thurston Regional Planning Council Pre -Agenda Friday, Sept. 11, 2015 8:30 am -
11 am
Yelm-Rainier-Roy-McKenna Chamber of Commerce September Forum & Luncheon
Tuesday, Sept. 8, 2015
Thurston County Chamber of Commerce Voice Magazine Sept/Oct 2015
Nisqually Land Trust Annual Meeting & Salmon Bake Sunday, Sept. 13, 2015
4pm-7:30pm at Odd Fellows Park, Olympia
Councilmember Littlefield asked is the Community Center tour is still scheduled for
9-9-15 at 4 pm at the Public Safety Building. Mayor Harding stated everyone
would meet in front of the Public Safety Building and walk over as a group.
13. Adjourned at 6:23 pm.
9/8/15
Attest:
Lori Mossman, Deputy City Clerk