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10 27 2015 Agenda PacketAGENDA YELM CITY COUNCIL MEETING TUESDAY, OCTOBER 27, 2015, 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. 1. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations- 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. Minutes; Regular Meeting October 13, 2015 b. Payables; Checks # 7. Public Hearing- none scheduled 8. New Business- none scheduled 9. Old Business — none scheduled 10. Council and Mayor Councilmember Foster represents Yelm on the following committees. • Thurston County Solid Waste • Nisqually River Council Advisory Committee (SWAC) • Yelm Finance Committee Councilmember Baker represents Yelm on the following committees. • Intercity Transit Board • Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. • Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) • Yelm Finance Committee Councilmember Littlefield represents Yelm on the following committees. • Thurston County HOME Yelm Finance Committee Consortium Councilmember Wood represents Yelm on the following committees. • (TRPC) Transportation Policy • Yelm Transportation Committee Board • TComm 911 Admin Board Councilmember Garmann represents Yelm on the following committees. • Yelm Transportation Committee Thurston County Law and Justice Councilmember Hendrickson represents Yelm on the following committees. • Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. • Thurston County Economic • Yelm Finance Committee Development Council • Yelm Emergency Operations Board • Yelm Transportation Committee • Thurston County Mayor's Forum • Yelm Economic Development • (TRPC) Transportation Policy Committee Board 11. Executive Session- none scheduled 12. Correspondence (Correspondence is available upon request) Press Releases from Thurston County Auditor Mary Hall: Logic and Accuracy test for November 3, 2015 General Election Auditor's Office urges voters against writing in fake ballot names Ballots available and drop boxes open AutoMARK assisted voting device available AutoMARK assisted voting device community locations 13. Adjourn Upcoming Meetings Council Study Session, Wednesday, October 28, 2015, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, November 10, 2015, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, November 24, 2015, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Janine Schnepf, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www.cli.velm.wa.us Agenda Item 6. a. Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 13, 2015 MINUTES Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: Joe Baker, Tracey Wood, Ken Garmann and Russ Hendrickson. 15 -084 MOTION BY JOE BAKER EXCUSING COUNCILMEMBERS JW FOSTER, JENNIFER LITTLEFIELD AND BOB ISOM FROM THE MEETING. CARRIED. Agenda Approval 15 -085 MOTION BY JOE BAKER APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - Student of the Month - Chloe Riggins Presentation moved to the end of the New Business items since Ms. Riggins had not yet arrived. Representatives from the Yelm Rotary and the Yelm School District attended for the recognition. Mayor Harding introduced Chloe Riggins and stated she is an outstanding senior leader at the Yelm High School. She serves her peers and school as an ASB Officer and a leader in the school choir. This past summer Chloe spent significant time volunteering at school and in the office helping to get ready for the opening of school. She attended the Leadership Summit in August and has led or taken part in numerous events designed to make students feel a part of the YHS community. Chloe is usually the first to jump in and help and always wears a giant smile. Mayor Harding presented Ms. Riggins with a plaque for her outstanding efforts. Mayor Harding introduced Chad Bedlington as the new Public Works Manager. He has been on the job since October 5. 5. Public Comment - no comment 6. Consent Agenda Minutes - Regular Meeting September 22, 2015 Payables - Checks #65447 - #65478, Totaling $756,737.86 15 -086 MOTION BY RUSS HENDRICKSON APPROVING THE CONSENT AGENDA AS PRESENTED. COUNCILMEMBER FOSTER ABSTAINED DUE TO THE FACT HE HAD NOT HAD THE OPPORTUNITY TO REVIEW THE VOUCHERS PRIOR TO THE MEETING. CARRIED. 7. Public Hearing -none scheduled 8. New Business - a. Ordinance No. 1005, Amending 2015 Salary and Benefit Appendix Janine Schnepf, City Clerk /HR Manager explained that the 2015 Budget, including the Salary and Benefit Schedule was adopted by City Council in December 2014, (ORD 992). The Salary and Benefit Schedule was amended in March 2015 (ORD 997, PW CBA and ORD 998 Market Adjustment) and again June 2015, (ORD 1002, re- establish job classification). On December 31, 2014, the Collective Bargaining Agreement with the City of Yelm and the Police Officers Teamsters Local Union No. 252 expired. The terms of the agreement remained in force until a new agreement could be reached. The membership chose to disassociate from the Teamsters and establish a membership with the Fraternal Order of Police (FOP). 10/13/15 Agenda Item 6. a. Minutes Page 2 of 3 Negotiations began in March of 2015 with the FOP and concluded in September 2015. City Council approved the terms of the contract in September 2015. An amendment ordinance is required to amend the 2015 Budget and to establish the new rates effective October 1, 2015 for the City of Yelm Police Officers. Councilmember Wood asked if there would be any retro pay that would need to be calculated. Janine Schnepf stated that the new contract takes effect October 1, 2015 and the Officers would be paid November 5, 2015 the new contract amounts so no retro pay necessary. 15 -087 MOTION BY JOE BAKER TO ADOPT ORDINANCE NO. 1005 AMENDING THE 2015 BUDGET (ORD. NO. 1002, 6/15) BY ADOPTING THE SALARY AND BENEFIT SCHEDULE: APPENDIX II, APPENDIX III AND SETTING AN EFFECTIVE DATE OF OCTOBER 1, 2015. CARRIED. b. Resolution No. 561, Development Review and Construction Permit Fee Schedule Tami Merriman, Associate Planner stated the current development fee schedule was last updated in 1997, and the building fee schedule in 2004. The adoption of the Unified Development Code earlier this year removed references to fee amounts from several section of the Yelm Municipal Code, and includes adopted building codes. The Unified Development Code clarifies and simplifies the development review process. Currently, development review fees require a calculation based on number of lots, units, or acres, and requires more than one fee when multiple applications are required. The proposed fee schedule creates a flat application fee commensurate with the level of review needed for the type of permit, and only one fee when combined permits are required. The proposed schedule also allows for a waiver of the appeal fee under certain circumstances. For most development applications, the resulting fee will be approximately the same and sometimes less than the current fees. There was one change to Resolution No. 561 that was included in the Council packets. An updated Resolution No. 561 adding the Hearing Request — Administrative Subdivision fee of $1250.00 was presented to Council before the meeting started. Councilmember Wood asked for clarification regarding the fees charged. Ms. Merriman stated there would be one fee charged if there were multiple permits needed and it would be at the highest rate based on the development fee schedule. 15 -088 MOTION BY TRACEY WOOD ADOPTING RESOLUTION 561 UPDATING THE DEVELOPMENT REVIEW FEES. CARRIED. 9. Old Business —none scheduled 10. Mayor and Council Initiatives Councilmember Baker attended the Intercity Transit Board meeting where they approved a contract with Crossroads Collision in the amount of $158,000 for their services. The General Manager was authorized to upgrade the outdated telephone system. Three representatives were reappointment to the Citizen Advisory Committee. Councilmember Baker would like to recruit a student from the Yelm High School to serve on that Committee. Councilmember Wood attended the Joint TComm 911 Admin Board meeting where the 2016 Preliminary Budget was adopted. 10/13/15 Agenda Item 6. a. Minutes Page 3 of 3 Councilmember Hendrickson attended the Yelm Emergency Operations Board meeting where the Alert -Sense system was discussed. That system is scheduled to go live in November. Yelm Police Chief Todd Stancil has been attending those meetings and will update the Council at a future Study Session on the system. October is Weather Radio Awareness month in Washington. Councilmember Hendrickson reported that Chief Stancil attended the well- attended Thurston County Expo at Yelm High School. Next year it will be in Rochester, Washington. This coming Monday Councilmember Hendrickson along with Chief Stancil, Public Works Director Ryan Johnstone and Councilmember Garmann will attend a Hazardous Material Transport Seminar sponsored by Thurston County Emergency Management. Mayor Harding attended the Thurston County Economic Development Council meeting on the St. Martin's College Campus. It was an opportunity for the Board to review the work being done and the direction of the Thurston Economic Council (EDC) in the future. The EDC has new office locations at the South Puget Sound Community College Campus on Mottman Road in Olympia /Tumwater. Mayor Harding also attended the Chamber Forum where the Military were honored and thanked for their service. There was discussion at the Forum regarding implementing more programs to benefit Military personnel with transition into the private sector. 11. Executive Session - none scheduled 12. Correspondence included - Yelm Business Association letter dated September 14, 2015, RE: Naming of the Yelm Community Center Yelm Area Chamber of Commerce October Forum & Luncheon October 13, 2015 11:30 am Prairie Hotel AWC Strong Cities Pocket Guide AWC CityVoice October 7, 2015 Thurston Regional Planning Council News Release for October 6, 2015 - Sustainable Thurston earns more kudos for'smart' growth achievement. Councilmember Baker commented on the letter that Ice Chips Grannie Bev Vines - Haines submitted to the Mayor and Council and stated it was a great thing for her to do. It clarified many of the rumors regarding the Ice Chips business and the City of Yelm. 13. Adjourned at 6:33 pm. Attest: Ron Harding, Mayor 10/13/15 Lori Mossman, Deputy City Clerk Agenda Item 12. Correspondence Page lof5 ll fi.)RSTON COUN I Y AUDITOR CONTACT. Mary Hal), Auditor, TC Audit ciili(glgg,lj�° 4L�!°��)uiwa,us Va6erie Wailston, Voter Outreach Coordinator, WaII btu V@gp,tII�LJu"ston.wa us (3 0) 786-5408 TTY (360) 754-2933 51 all sum Vecth)ns Wot Processhig Center Hinanciial SeMces 2000 Lakeridge Dr SM, Rig 1. Rim 1.18 2905 29'h Avenue SW, Ste E & F 929 Lakeridge Dr SW, Rry) 226 0 ympia, WA 98502 llirnWZIteJ, WA 9851.2 Olympia, WA 98502 Phone: (360) 786-5408 Phone: (360) 786-5408 Phorie (360) 786-5402 Fax� (360) 786-5223 Fax (360) 705-3518 Fax, (360) 357-2481 Licensing and Recordiing 2000 Lakeridge Dr S\A/, Mg 1 Rrn 10(5 Olympia, V\/A 98502 Licensing Phone: (360) 786-5406 Recording Phone: (360) 786 -5405 IFax: (360) 786 5223 �1�11111 � q '111 11 111111111111 ��� 11111111 Pill �illill M111111 EVE!"71 IM Agenda Item 12. Correspondence Page 2 of 5 CONTACT: Mary Hall, Auditor, TCAuditor@co.thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston,wa.us (360)'786-5408 TTY (360) 754-2933 = . . ...... .. OLYMPIA, WA ­- The Thurston County Auditor's Office urges voters not to write in fake or joke names on the General Bection ballot. "Voters who don't wish to vote on any candidate in a race should simply leave that race blank — their votes in other races wil� sfifl count," said Thurston County Auditor Mary Hall, "Fake or joke ballot write-ins like Mickey Mouse and Goofy aren't funny, and they cost taxpayers money." The ThUrston County Auditor's Office has produced a series of PSAs, available on ThurstonVotes.org and YOUTube, urging citizens not to write in fictitious candidates. Persons who wish to be formal write-in candidates must file a write-in declaration of candidacy no later than �Friday, October 16. IME EleWons Wot ProcesMng Center NnancW Services 2000 LakerWge Drr SW, Wdg I Rrn 118 2905 29'1, Avenue SW, Sae E & F 929 Lakeridge Dr SW, Rrn 226 Uympia, WA 98502 "rurnwater, WA 98512 Uyimlpia, WA 98502 Phone: (360) 786-5408 Phone: (360) 786-5408 Plhone: (360) 786-5402 Fax: (360) 786-5223 Fax (360) 705-3518 Fax� (3608 357-2481 Licensing and Recording 2000 Lakeridge Dr SW, Wdg I Rrn 1,06 DlyrnpIa, \NA 98502 UcerIsIng Phone (360) '786-5406 Recording Phone." (360) 786-5405 Fax: (360) 786-5223 Agenda Item 12. Correspondence Page 3 of 5 1 011 ILJRS [''ON COUN T Y AUDITOR FOR IMMEDIATE RELEASE: Wednesday, October 14, 2015 CONTACT: Mary Hall, Auditor, TCAuditor@co,thurston.wa.us Valerie Walston, Voter Outreach Coordinator, WalstoV@co.thurston.wa.us (360) 786-5408 TTY (360) 754-2933 OLYMPIA, WA­ The'Thurston County Auditor has mailed ballots to more than 162,000 voters in Thurston COUnty for the November 3, 2015 General Election. Ballots are also available in the Auditor's Office at 2000 Lakeridge Dr SW, Building 1, Room 118, Olympia. 1n the primary, we were reminded that every vote matters said Thurston County Auditor Mary Ha��, referring to the tied mayor's race in Tenino. "We had to flip a coin to determine who was first on the ballot. As voters get their ballots this week, we hope they'll remember Tenino, vote, and send back their ballots." Any voter who has not received a ballot by Thursday, October 22 should contact the Auditor's Office at (360) 786-5408 or e�ecfions a ')co thiuirstoin,wa,us or visit the Auditor's Office for a replacement ballot. Voters may return their ballot to any of the 26 seCUre ballot drop boxes throughout Thurston County. A list of �ocafions is inc�uded in the ballot materials, in the voters' pamphlet, and available online at 1"hurstonVotes o� , 2. These boxes are open 24 hours a day and will close promptly at 8:00 p.m. on Tuesday, November 3 (Election Day). Alternafive�y, voters may mail their bal�ots as long as they are postmarked by November 3. Voters should check mailboxes for pick-up times, since the pick-up time may be much earlier than 8:00 p.m. on Election Day. mom Necdons aHot processing Center Hnancial Servkes Licensing and Recording 2000 Lakeridge Dr SW, Blidg 1 Rrn 1.1.3 2905 29t Avenue SW, Ste E & F 929 Lakerudge Dr SW, Rm 226 2000 Lakerndge Dr SW, Mg 1 RM 106 0�ympia, WA 98502 1 urnwater, WA 98512 Uyrnpua, WA 98502 Uympia, WA 98502 �Ihone� (360) 786-15408 Phone� (360) 786-5408 Phone: (360) 786 �5402 Licensing Phone: (360� 786-5406 Fax: (360) 786­5223 Fax., (360) 705-351,8 Fax: (360) 357­2481 Recording Phone: (360) 7£31;,•.5405 Fax, (360) 786­5223 Agenda Item 12. Correspondence Page 4 of 5 1URS"I"( 1', N COUNTY AUDITOR CONTACT: Mary Hall, Auditor, TCAucfit ''" 0jhUTSt011 WaJJS Valerie Walston, Voter Outreach Coordinator, Wa�sto)j Qq0.thUrston wa LIS (360) 786-5408 TTY (360) 754-2933 Elections Staff to Take AutoMARK TM to Lacey, Olympia and Yelm locations OLYMPIA, WA - For voters wanting assistance In casting their ballots during the November 3, 2015 General Bection, an AutoMARK TM voting device is available at the Thurston County Auditor's Office during business hours: Monday through Friday from 8:00 a.m. to 4�30 p.m. and on Election Day from 8:00 a.m. until 8:00 p,m. "Nothing,- no disability, no visual impairment, no hearing loss - should stop someone from exercising the most basic American right," said Thurston County AUditor Mary Hall. "We encourage any voter who wants assistance to come into our, office or visit one of the AutoMARK TM locations." The AutoMARK TM �s a voting assistance device that enables voters with visual impairments, cognitive/learning disabilities, ilfiteracy and/or ftited mobility to vote secretly and independently. This device can read the ballot to 'the voter, magnify the print on the ballot, and mark the ballot for the voter, IRE E`1ecVons Ballot ProcesMng Center, HnancW SeMces 2000 �,aker Wge Dr SW, Bldg I ffin 1,18 2905 29'h Avenue SW, Ste E 8v, F 929 Lakeridge Dr SW, Rrn 226 Uympu a, WA 98502 hnnwater, WA 98512 Uyrnpua, WA 98502 Flhone (36 0) 786-5408 Phone� (360) 786-5408 Phone: (360) 786-5402 Fax, (360) 786 5223 Fax: (1360) 705-3518 Fax, (360) 357-2481 Ucensing and Recording 2000 Lakeridge Dr SW, Bldg 1. Rrn 106 Olympia, WA 98502 Ucensing Phone-, (360) 786 5406 Recording Phcrne: (360) 786-5405 Fax: (360) 786-5223 Agenda Item 12. Correspondence Page 5of5 r5 R, pg, R P-1URS ON COUN Y AUDITOR Ili 1 110 CONTACT: Mary HaH, Auditor, I CAUdit �'%111'StMl wa us Valerie Walston, Voter Outreach Coordinator, WaNstoV@,92jbgLstgn wa us (360) 786-5408 TTY (360) 754-2933 AutoMARK Assisted Voting Device Community Locations ElecUons BaHot PirocesMng Center HnanciaI Sery ces 2000 t akeridge Dr SW, Widig I Rrn 118 2905 29'h Avenue SW, She E & F 929 Lakeridge Dr SW, Rrn 226 OlyrnpO, did "TUrnwater, WA 98512 0�ymp�a, WA 98502 Phone (360) 786-5408 Phone (360) 786-5408 Phone: (360) 7'86-5402 Fax. (360) 786-5223 Fax: (360) 705-3518 IFax: (360) 357--2481 Ucensing and RecorWing 2000 Lakeridge Dr SW, Wdg I Rrn 106 Uyrnpia, \A/A 98502 Licensing Phone: (360) 786--5406 Recording Phone: (360) 786-5405 Fax: (360) 786-5223