10-28-15 Study Session MinutesYELM CITY COUNCIL STUDY SESSION
WEDNESDAY, OCTOBER 28, 2015 5:00 P.M.
Mayor Harding called the meeting to order at 5:00 p.m.
Present: Councilmembers: JW Foster, Joe Baker, Bob Isom, Tracy Wood, Ken Garmann and Jennifer
Littlefield Staff: Grant Beck, Ryan Johnstone, Todd Stancil.
Chief Stancil introduced and Council and staff welcomed Yelm's newest Reserve Officer, Joseph Aisles
who recently completed the academy ranking first in the class academically and overall.
4. Chief Stancil presented Alert -Sense, a mass notification system that would alert local residents in an
emergency as well as other notification, including road closures and other events impacting Yelm
services and the safety of Yelm's residents. Training is forthcoming to learn about all the features.
Thurston County is also interested in adding. Cost estimated at $1,500 per year with potential to qualify
for partial grant funding. City of Yelm would maintain the information notification locally. Provided a
summary of services handout.
4b. Ryan Johnstone, PW Director and Grand Beck, Community Development Director presented the
Beehive software technology to replace manual record keeping of infrastructure inventory and PW
maintenance history of all infrastructure, including streets, storm ponds, water meters, step tanks, etc.
PW staff have been surveying GPS location of inventory and imputing data into the system to build
history forward. Back up of the data is Cloud based and would reside on the City's server. January 2016
is the anticipated go -live date. Once in full use the technology will facilitate more efficient work flow as
well as record keeping.
5. Mayor's Report. Mayor Harding updated Council and staff present.
A) Sidewalk work on Yelm Ave, SR 510 and 507 — currently marking parking stalls, intersection ramps
repairs needed to meet ADA.
B) Licensing of peddlers, solicitors, drivers for hire has been inconsistent with the interlocal agreement
signed between the City of Lacey, Olympia, Tumwater and Yelm. City of Yelm continues to license under
the previous YMC. Will be under review for repeal or revision.
C) Longmire Park use. Parking during tournaments has become a problem that needs a resolution plan
with the new park use leadership before the start of the new season.
D) Skateboard Park- Hopeful that the second bid opening on October 30, 2015 will be within the budget.
E) PERC petition filed by non -represented non-exempt staff.
F) Community Center update. Stetz reported November 20, 2015 as the third and final completion date.
Budget amendment required to account for the state grant funding.
G) Vacancies. City Administrator vacant position is out to Ad. WWTP Manager vacant position re -posted.
H) Water rights mitigation. Filed for reconsideration with support from other entities. Decision has
statewide impacts. City does have inventory of connections available. Grant Beck clarified existing
connection inventory and potential for added connections.
1) 2016 Budget — Met with Council and Noah Crocker, Finance Director in committee meeting prior to
study session. Special Meeting scheduled for 11/04/15 to convey Hold -the -Line budget while maintaining
current services.
6. Council Initiatives
A) JW Foster inquired about possibility of transferring animal control to Yelm Animal Alliance.
B) Ken Garmann commented on the state of the sidewalks on Yelm Ave East that need renovating. Ryan
Johnstone responded that staff is working from their priority list of sidewalks that need maintenance. Ken
added other concerns about the increase in panhandling in parking lots and the possibility of allowing
temporary permitting of a homeless encampment in Yelm.
Adjourgy�5 p.m. j
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Attest
F�dn H ardinayor Janin chnepf, City Clerk