11-22-05 MinutesYELM CITY COUNCIL MEETING
MINUTES
REGULAR MEETING
TUESDAY NOVEMBER 22, 2005, 7:30 P.M.
Call to Order. Mayor Rivas called the meeting to order at 7:30 p.m.
2. Roll Call. Present: Don Miller, Joe Baker, Bob Isom, Ron Harding and Pat
Fetterly.
3. Agenda Approval
05 -97 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY APPROVING
AGENDA AS PRESENTED. CARRIED.
4. Special Presentations: None scheduled.
5. Public Comment. None.
6. Consent Agenda
a. Council Minutes — November 9, 2005 Regular Meeting
b. Payables: Checks 26465 -26566 totaling $301,507.20
1) Manual Checks: 26465-26495, totaling $1,435.00
2) Claims Checks 26496-26566, totaling $300,072.20
C. Payroll Preliminary November 2005
d. Park Use Requests: CMP, Payne Wedding, June 25, 2006, 9 a.m. -5 p.m. 75#
5 -98 MOTION BY BOB ISOM, SECONDED BY DON MILLER APPROVING
CONSENT AGENDA ITEMS AS PRESENTED. CARRIED.
7. Public Hearings — City of Yelm Final 2006 Budget.
Mayor Rivas opened the hearing at 7:32 p.m. announcing the time, place and
purpose of the hearing. Shelly Badger reviewed the highlights of the 18.6 million
dollar 2006 Budget with handouts and a slide show. Her presentation showed
the increased revenues and expenditures of the City's growing commercial and
residential properties, increases to operating costs, new and expanded service
contracts and additional staff needed to maintain the current level of service to
the community. The balanced budget was described as lean and conservative.
Mayor Rivas asked for any Public Comment.
Steve Klein of Yelm asked about previous concerns of covering costs of
residential growth. Councilmember Isom responded that after participating in the
Budget Work Sessions and 2010 Budget Forecast Committee he is satisfied that
the projected growth will be supported while maintaining current levels of
services.
ab /ccminutes /11 /22 /05 /doc 1 of 3
Being no further comment, the Public Hearing was continued to December 14
meeting.
8. New Business
8. a. Ordinance No. 841 Amending the 2005 City of Yelm Budget transferring $25,000
from Current Fund (001) to City Street Fund (101). Tim Peterson presented an
amendment to 2005 Budget to cover (101) expenditures incurred at the end of
2004 affecting beginning net cash carryover and high expenditures at the end of
2005 including, costly equipment repairs to street sweeper and backhoe, regular
maintenance costs and higher than projected cost of oil from chip seal project.
5 -99 MOTION BY BOB ISOM, SECONDED BY RON HARDING ADOPTING
ORDINANCE 841 AMENDING THE 2005 BUDGET BY DECREASING THE
EXISTING CURRENT FUND $741,170 CAPITAL RESERVE APPROPRIATION
AND INCREASING THE $147,614 CITY STREETS OPERATING TRANSFER
BY$25,000 EACH. CARRIED.
8. b. City Hall Remodel Project Complete — Release Retainage of $12,163.33 to A.M.
James Company Inc. Shelly Badger stated that the City Hall remodel project has
been deemed complete and requests release of retainage to A.M. James
Company.
5 -100 MOTION BY BOB ISOM, SECONDED BY JOE BAKER AUTHORIZING STAFF
TO RELEASE RETA/NAGE TO A.M. JAMES COMPANY INC. IN THE
AMOUNT OF $12,163.33. CARRIED.
9. Old Business
9 a. Fire and Emergency Medical Protection Agreement January 1, 2006 to
December 31, 2006 between the Yelm Fire District and the City of Yelm. Shelly
Badger reported that this one year contract was negotiated with the help of
Councilmember Fetterly and Chiefs; King, Hutcheson and Gesell to identify
options for facing the financial challenges of the department including funding for
needed career firefighters, time to test fit of incorporating multiple districts into
one and continuing to reduce response time in the city limits. The 2006 budget
was increased with addition of fire impact fees to be collected from all new
developments for capital needs as the city grows.
5 -101 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY
AUTHORIZING MAYOR RIVAS TO SIGN THE FIRE AND EMERGENCY
MEDICAL PROTECTION AGREEMENT FOR THE PERIOD JANUARY 1,
2006 - DECEMBER 31, 2006. CARRIED.
9. b. City of Yelm, Police Department and General Teamsters Local No. 252
Agreement January 1, 2006 — December 31, 2008.
Shelly Badger presented a 3 year contract that remains intact from the previous
year with the exception of minor language changes and increases to benefit and
salary to bring it in line with other cities of similar size. She reported that the
negotiating team worked with representatives from the council, staff, consultant
and the Union to come to an agreement. This agreement was recently ratified by
the Yelm Police Department.
ab /ccminutes /11 /22 /05 /doc 2 of 3
5 -102 MOTION BY PAT FETTERLY, SECONDED BY RON HARDING AUTHORZ/NG
MAYOR RIVAS TO SIGN THE AGREEMENT BETWEEN THE CITY OF YELM
AND GENERAL TEAMSTERS LOCAL NO. 252, JANUARY 1, 2006 —
DECEMBER 31, 2008 GOVERNING WAGES, HOURS AND WORKING
CONDITIONS FOR MEMBERS OF THE YELM POLICE DEPARTMENT.
CARRIED.
10. Mayor and Council Reports and Initiatives and Board /Commission
Business -
Councilmember Miller attended TRPC Passenger Rail Committee meeting
where they discussed routes.
Councilmember Baker participated in contract negotiations.
Councilmember Harding reported that WDOT has prepared a Resolution to
reduce the speed limit at Hawks Landing to 40 mph.
Councilmember Fetterly attended Emergency Disaster Meeting.
11. Executive Session
11. a. Mayor Rivas announced that Council would be going into an executive session
11 b. for approximately 20 minutes to discuss Litigation /Property Acquisition and
another 30 minutes to discuss Collective Bargaining Strategy. The first session
that began at 8:30 p.m. was extended by ten minutes until 9:00 p.m. and the
audience was notified. The second session started after a 5 minute break and
was completed at 9:25 p.m. The audience returned.
12. Correspondence was available.
13. Adjourn: TIME 9:26 p.m.
c�
AdamM. Rivas, Mayor
Attest: i }
A&h6s Bennick, City Clerk/Treasurer
Minutes: Janine A. Schnepf
ab /ccminutes /11 /22 /05 /doc 3 of 3