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03 08 2016 Updated Agenda Packet AGENDA YELM CITY COUNCIL MEETING TUESDAY, MARCH 8, 2016 6:00 P.M. Website Viewing: Clicking on agenda items will open associated d resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 1. Roll Call 2. Agenda Approval ACTION 3. 4. Special Presentations- Student of the Month- Brianna Feller 5. Public Comment the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speak are limited and may be adjusted to meet agenda requirements. Consent Agenda ACTION 6. Minutes; Regular Meeting February 23, 2016 & Study Session February 24, a. 2016 b. Payables; Checks #66364 - #66449 Totaling $1,198,896.32 7. Public Hearing- none scheduled 8. New Business- none scheduled 9. Old Business none scheduled Council and Mayor 10. Councilmember Foster represents Yelm on the following committees. Thurston County Solid Waste Advisory Committee (SWAC) Councilmember Carmody represents Yelm on the following committees. Intercity Transit Board Yelm Adult Community Center Councilmember Isom represents Yelm on the following committees. Thurston Regional Planning Yelm Economic Development Council Committee (TRPC) Yelm Finance Committee Councilmember Stillwell represents Yelm on the following committees. Thurston County EDC Board Yelm Finance Committee Councilmember Wood represents Yelm on the following committees. Transportation Policy Board Yelm Finance Committee (TRPC) Yelm Transportation Committee TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. Yelm Transportation Committee Thurston County Law and Justice South Thurston Economic Development Initiative (STEDI) Councilmember Hendrickson represents Yelm on the following committees. Medic One Yelm Emergency Operations Board Mayor Harding represents Yelm on the following committees. Yelm Economic Development Yelm Finance Committee Committee Yelm Emergency Operations Board Yelm Transportation Committee 11. Executive Session- none scheduled Correspondence (Correspondence is available upon request) 12. Yelm Area Chamber of Commerce News March 2015 Enewsletter from Congressman Denny Heck 2016 U.S. Service Academy th Information Nights in the 10 Congressional District March 28-31, 2016 March Chamber Forum & Luncheon: State of the City, March 8, 2016 11:30am-1pm 13. Adjourn Upcoming Meetings Regular City Council Meeting, Tuesday, March 22, 2016, 6:00 pm, Council Study Session, Wednesday, March 23, 2016, 5:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, April 12, 2016, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please ca Public comments are welcome. However, in order to proceed with s time per speaker is limited to 3 minutes and the number of speakers limited to five. Comment public comment portion of the meeting should not be associated w elsewhere on the agenda and should not address topics for which ave been conducted or are anticipated. a person with a disability and in need of reasonable accommodati in government processes or activities, please contact Janine Schnep working days prior to the scheduled event. The City of Yelm is a employer. The Preliminary Agenda and Approved Council Minutes are available at www.ci.yelm.wa.us YELM CITY COUNCIL REGULAR MEETING TUESDAY, FEBRUARY 23, 2016 MINUTES 1. Mayor Harding called the meeting to order at 6:00 pm. 2. Roll Call Present: JW Foster, Molly Carmody, Bob Isom, Tad Stillwell, Tracey Wood, Joe DePinto and Russ Hendrickson. 3. Agenda Approval 16-019 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations none scheduled 5. Public Comment no comment 6. Consent Agenda Minutes Regular Meeting February 9, 2016 Payables Checks #66290 - #66363 Totaling $175,180.93. 16-020 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS PRESENTED. CARRIED. 7. Public Hearing none scheduled 8. New Business a.TIB Funding Agreement, SR507 Sidewalk Mosman/Washington Ave SE Chad Bedlington, Public Works Manager explained that a Budget Amendment must be approved for this project, as it was not an anticipated expense when the 2016 budget was approved in December 2015. In July 2015, Council Resolution No. 559, which adopted an updated six-year transportation improvement program (STIP). The STIP is the capital facilities d guides transportation funding for a six-year cycle. Projects on the STIP are eligible for State or Federal funding, as well as funding from te use of Local fall of 2015, Public Works submitted an application to the Transportation Impr (TIB) for funding of the SR 507 sidewalk project. On November 202015, we received confirmation that our project had been selected for funding i-17. Estimated project costs for this project are $400,400, inclusive matching requirement from the City ($80,080). In December 2015, informed by the TIB that design funding for this project could be authorized immediately upon submission of the appropriate verification and execution. It would be prudent to expedite this project into des possible to take advantage of the adjacent Yelm Skatepark improvement project proximity for continuity of projects and better design. Councilmember Carmody asked which fund the money would come from for this project. Cha Fund 102-Arterial Street Reserves. Councilmember Carmody asked who would doing the actual work. Chad stated the project would be contracted out. Councilmember DePinto asked the balance of Fund 102. Noah Crocke Director stated after the deposit of approximately $52,000 from the Motor Vehicle Fuel Tax to the current balance of $91,000 the total would be $140,000. Noah clarified that Fund 102 is special revenue fund and will get funds from a dedicated revenue source (Fuel tax) and can only be used for specific projects. Councilmember Foster asked what the Fuel tax is based on. Noah said it is based 2/23/16 on consumption. Therefore, with the price of fuel going down, the consumption would go up. The tax rate is fixed per gallon and Yelm receives the overall revenue. 16-021 MOTION BY BOB ISOM AUTHORIZING MAYOR HARDING TO ENTER INTO AN AGREEMENT WITH THE TRANSPORTATION IMPROVEMENT BOARD (TIB) TO MUTUALLY FUND THE CONSTRUCTION OF SIDEWALK ALONG SR 507 BETWEEN MOSMAN AVENUE SE AND WASHINGTON AVENUE SE. CARRIED. b.Ordinance No. 1011, Budget Amendment, Fund 102 and 316 Noah Crocker, Finance Director reported that in the fall of 2015 Public Works submitted an application to the Transportation Improvement Board funding of the SR 507 sidewalk project. In November 2015, we received confirmation that our project had received funding. TIB will provide a grant of $320,320 of the $400,400 estimated cost of the project and the C $80,080 from Fund 102 as the 20% match required. The Cullens/Sol has reached completion and the City has released Retainage to the contractor. The original 2016 budget did not provide for the release of Reta project was anticipated to be fully completed in 2015. Additiona authority of $10,010.62 is requested as a part of this budget amDuring the 2016 Budget process, the forecast was for higher expenses to be incurred in the 2015 budget year for the Mosman Phase 2 project. This did no but are anticipated to occur in 2016. There is sufficient cash i provide the grant match. With the transfer and the TIB grant, Fund 316 will have sufficient cash to complete the projects. 16-022 MOTION BY BOB ISOM ADOPTING ORDINANCE NO. 1011, AMENDING THE ADOPTED 2016 BUDGET TO INCREASE THE SPENDING AUTHORITY IN FUND 102 (ARTERIAL STREET FUND) AND 316 (ROADS/STREET CONSTRUCTION) BY $80,080 AND $445,889 RESPECTIVELY TO COMPLETE THE SR 507 SIDEWALK PROJECT, COMPLETE/RELEASE RETAINAGE FROM THE CULLENS/SOLBERG CONSTRUCTION PROJECT AND COMPLETE THE MOSMAN PHASE 2 ENGINEERING. CARRIED. c.Professional Services Agreement, RH2 Engineering 2016-2021 Water System Plan Update Chad Bedlington, Public Works Manager reported that Council approved the expense authority via Ordinance No. 1008 (2016 Budget) within th Capital Improvement fund. As a water purveyor regulated by the Washington State Department of Health (DOH), the City of Yelm is required tits Water System Plan (WSP) every 6 years. The principal goal of wat der to provide high- quality service and protect the health of its customers. The WSP covers 6 and 20 year planning periods. A schedule of improvements will be update WSP, along with a financial program update for the 6-year period. Planning assumptions will utilize the most recent population projections for developed by the Thurston Regional Planning Council and ThurstonThe City advertised a Request for Qualifications (RFQ) for Professio December 2015 for the WSP Update. We received 4 submissions of qualifications and completed a scoring and panel review of all prospective firm performing the work. RH2 ranked the highest and is considered the most responsive firm for this project. The City has completed the planning kickoff meeting with DOH and has worked with RH2 to develop an accurate work. The City is required to complete and adopt the updated WSP 2/23/16 December 31, 2016. Councilmember Isom asked if RH2 Engineering has done work with the City of Yelm previously. Chad stated his connections with RH2 during the SW Well Project were very positive and they were very professional. 16-023 MOTION BY JW FOSTER AUTHORIZING MAYOR HARDING TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT (PSA) WITH RH2 ENGINEERING, INC. TO COMPLETE THE WATER SYSTEM PLAN UPDATE FOR AN AMOUNT NOT TO EXCEED $190,000. CARRIED. d.Professional Services Agreement Confluence Environmental Company Olympia/Lacey/Yelm Final Design-Deschutes River Habitat Restoration Project Ryan Johnstone, Public Works Director explained that Council approved expense authority for this project via Ordinance No. 1008 (2016 Budget) Water Utility Fund. The Deschutes River Habitat Restoration proj former fish and wildlife habitat on 200 acres of property jointly owned by the Cities of Yelm, Lacey, and Olympia. The property was originally 2011. This project is one of a suite of mitigation projects agre by the Cities in order to mitigate for groundwater withdrawals associated with water rights that were awarded to the Cities by the Department o (DOE). However, because water rights award, the City has committed to support the final design of this particular project only. Any further mitigation efforts to be fu award of future water rights to Yelm are settled. 60% design of the habitat restoration project was completed in 2015 and it is expected that final be completed by late summer of 2016. The cost of final design is $105,000. The Construction of the designed improvements will begin in 2017. Councilmember Carmody clarified that this agreement is for design only and she would maintain the land in the future and monitor and test it. Ryan stated the land was purposely created as a natural setting and should revert to its natural habitat and should not need any maintenance but that we are currently monitoring the project. Mayor Harding offered some additional information on the project. Councilmember Carmody called for Point of Order and stated that Mayor Harding cannot enter into the debate according to Roberts Rule of Order. As the monitor the meeting. Mayor Harding stated he did not wish to enter into the debate of the subject but only wanted to offer additional information. Brent D City of Yelm Attorney stated Mayor Harding is only offering addi for the Council on this matter and it would be appropriate so th what is happening with the property. Councilmember Wood stated he would be interested in hearing what the Mayor has to add. Mayor Harding s has a 1/3 ownership in the property and would have an obligation expenses pertaining to the property. 16-024 MOTION BY TAD STILLWELL AUTHORIZING MAYOR HARDING TO SIGN THE PROFESSIONAL SERVICES AGREEMENT WITH CONFLUENCE ENVIRONMENTAL COMPANY IN THE AMOUNT OF $35,000 (ONE THIRD OF THE TOTAL FEE OF $105,000) FOR COMPLETION OF THE FINAL DESIGN EFFORT FOR THE DESCHUTES RIVER HABITAT RESTORATION PROJECT. CARRIED. 2/23/16 e.Yelm Planning Commission Appointment Confirmation, Shawn Christensen Grant Beck, Community Development Director stated that at the end of January 2016, one Planning Commission position had expired. Pursuant to the Yelm City Council Protocol Manual, the Community Development Department ad vacancy by an official announcement in the Nisqually Valley News the announcement at public places. One application was received position from Shawn Christensen. Grant stated that Shawn Christensen is a local person engaged in the community and he will be a great addition to the Commission. 16-025 MOTION BY TRACEY WOOD APPOINTMENT OF SHAWN CHRISTENSEN TO FILL ONE EXPIRED POSITION ON THE CITY OF YELM PLANNING COMMISSION. CARRIED. f.Resolution No. 565, Yelm Community Center Rental Fees Grant Beck, Community Development Director reported that the Yelm Community Center is nearing completion and will soon be available to rent. Mayor Harding had requested that the Yelm Parks Advisory Committee develop pro and procedures, and a rental fee schedule for consideration by t The Committee reviewed the operations of similar facilities within the Thurston/Pierce County region and, from these examples, forwarde recommended policies, rules, and rental fees to the City Council reviewed the proposal at the study session in October 2015. There was discussion about discounted rates for local community service organizations and City residents. It was revisited at the January 2016 study sessi study session, the Council requested that the fees, recommended to be comparable to similar regional facilities, be set lower than comparables until operations costs and the capacity of the facility had some histo rental fees, the Council indicated that discounts might not be required. Resolution No. 565 reflects the discussion from the Council at the January study session. Councilmember DePinto asked what the estimated operating costs would be for the Community Center. Grant stated approximately $60,000 a year the utilities on, which does not include any staff costs. Counci asked what the estimated staffing costs. Grant stated if the facilitwere rented for Friday, Saturday and Sunday, staff costs would be approximately $750 for that weekend. Councilmember DePinto stated about $80,000 a year operate the facility. Councilmember DePinto has been contacted by several people concerning the pricing for the facility and will vote no on Resolution No. 565, due to the fact the fees should be less expensive and recommends a no vote by Council. Councilmember Isom does not feel that the Community Center should be subsidized by the City but that it should be self-sustaining, but the fees should be set higher to cover the costs to operate the facility. Councilmember Isom knows this will be revisited after the City has had the opportunity to actually see how much it will cost to operate. Grant elaborated on information received from Justin, City of Lacey Parks and Recreation coordinator, during the process of gathering information for the fees and stated that the City of Lzes their facility as do most cities. Councilmember Stillwell asked if the City furnished the Yelm Community Center with furniture. Grant stated the purchase voucher was approved in the meeting tonight and the furnishings should be delivered on Monday. Councilmember Stillwell agrees that with tight budgets, the City is taking a large gamble with public money. Grant stated a new Resocould be brought before Council quickly if we find that the fees are not cost to operate the facility. Councilmember Foster stated that we need to start 2/23/16 some place for the fees and without any history or knowing how much it will to actually operate the building; Resolution No. 565 would be a good starting place. Through the process of gathering information for the fees, it was discovered that the City of Lacey subsidizes their building through the General Fund as does most cities that have a Community Center. They have two full time staff and seven part time staff to operate the facility. 16-026 MOTION BY BOB ISOM ADOPTING RESOLUTION NO. 565 ESTABLISHING RENTAL FEES FOR THE YELM COMMUNITY CENTER. OPPOSED- COUNCILMEMBER DEPINTO. MOTION CARRIED. g.Interlocal Agreement Yelm Community Schools and City of Yelm, Of of Drinking Water Grant, Prairie Elementary Grant Beck, Community Development Director stated that Yelm Community Schools has requested that Prairie Elementary be connected to th Water System. A Group A water system owned and maintained by the School District currently serves prairie Elementary. The school is within the water service area of the City and is within outside the City limits. The cost to design and installation of extension to service the school will be borne by the School District. The Washington State Department of Health, Office Drinking Water off assistance to water systems extending service to facilities such water system is the entity eligible for the grant funds, which would be the City of Yelm. The City and School District would like to enter into an I agreement to allow the City to apply for grant funds to design t extension to serve Prairie Elementary. Councilmember Isom asked how many water connections would be involved. Grant stated it is estimated to be about five connections. 16-027 MOTION BY JOE DEPINTO AUTHORIZING MAYOR HARDING TO SIGN AN INTERLOCAL AGREEMENT BETWEEN THE CITY AND YELM COMMUNITY SCHOOLS FOR THE APPLICATION OF THE OFFICE OF DRINKING WATER GRANT. CARRIED. 9. Old Business none scheduled 16-028 MOTION BY MOLLY CARMODY TO ADOPT 5 STATEGIC INITATIVES BASED ON THE COMPREHENSIVE PLAN WITHIN 90 DAYS OF ITS FINAL APPROVAL. SECONDED BY COUNCILMEMBER DEPINTO. Mayor Harding asked for clarification from Councilmember Carmody on that stated motion. Councilmember Carmody explained that the Comprehensive P final stages of the public input and in order to effectively implement the Comp Plan, the Council should already have a mechanism in place upon its adoption so that we can move quickly on it. In 2008, the City adopted a set then updated in 2011. Now that the City will have a Comp Plan, i determine strategic initiatives stemming from that plan. To quickly move on the Comp Plan, these initiatives should be determined and adopted wi time after the Comp Plan has been approved. 90 days allows for s Sessions or a retreat to be scheduled so the City can make infor upon decisions. The Cities of Tumwater, Olympia and Lacey all have stra initiatives for their comprehensive or overall plans as well as This would set the Council up for accountability to the public t the public has approved the Comp Plan. Mayor Harding referred to Brent Dille, City Attorney as to the procedure for bringing this motion forwa 2/23/16 matter could be brought up after unfinished business. Brent stated that the Yelm Council Protocol Manual states items would be placed on the agen Order. Brent stated they have been adopted in part but are modif Protocol Manual. This should have been an agenda-setting item. Mayor Harding asked Councilmember Carmody to amend her motion and if passed then it would be open for Council discussion. 16-029 MOTION BY COUNCIMEMBER CARMODY AMENDING THE PREVIOUS MOTION TO OPEN THIS MATTER UP FOR DISCUSSION. SECONDED BY COUNCILMEMBER DEPINTO. MAYOR HARDING ASKED FOR A VOTE TO OPEN THIS ITEM UP FOR DISCUSSION. YES-CARMODY, STILLWELL AND DEPINTO. OPPOSED-FOSTER, ISOM, WOOD AND HENDRICKSON. MOTION DIES. Mayor Harding asked Councilmember Carmody to bring this issue to the Study Session tomorrow under Council Initiatives to be revisited. 10. Mayor and Council Initiatives Councilmember Foster attended the Thurston County Solid Waste Advisory Committee meeting and reported that two of the programs that were initiated and have been extremely successful. One is the gathering of unused f in Rochester, directed towards their Community Services group in th community, and has fed many people in the process. Secondly, they have entered into agreements with a variety of establishments to collect reus fabric items. This will take an estimated 3% of the waste stream and redirect t towards other uses. Councilmember Foster attended the Nisqually River Council meetin stated it was interesting to note that although our honeybee population are great trouble and can negatively affect their entire economy, the wild bee the northwest is doing pretty well. Out of the 200 species of wi the northwest most of them live underground and are no bigger than the thickness of a penny, they do a huge amount of the pollinating o trees and flowers. While in Eatonville last week throwing dead salmon back into the river to repopulate the stream bed with food for the fish, Councilmember Foster was able to witness the worst traffic congestion from the-5 shutdown near DuPont for about 8 hours, that he has ever witnessed. This caused a great deal of stress to our local streets and lives could have been lost because emergency vehicles could not get around the traffic. Councilmember Foster will bring this up at Study Session for discussion and try to formula communicate with County and State Department of Transportation tere is a way to mitigate future congestion problems like that. Mayor Harding stated that those discussions are already taking place. Councilmember F that this is the last meeting before the Yelm Dollars for Schola March 5, at the Yelm High School at 4pm. Councilmember Carmody attended the Intercity Transit Board Study Session were a report was given by the Sustainable Environmental Departm they have been able to cut costs by implementing a new employee t system where everyone is on board with using the very last drop fluid to cut costs, reduce carbon emissions and overall improve by getting everyone on board with the new system. Councilmember Carmody attended the Yelm Adult Community Center meeting and reported they are working on replacing their carpets. 2/23/16 Councilmember Stillwell attended the Thurston County Economic Development Council board meeting, which was a 1 ½-hour budget session. They gave the City of Yelm kudos for their continued support. Councilmember Wood attended the Transportation Policy Board meeting where they retained Andy Ryder, Mayor of Lacey as the Chair and Graeme Sackrison, citizen representative as the Vice Chair. The draft work programscussed and sent it to the Thurston Regional Planning Council for their finalizing the plan. Councilmember DePinto attended the South Thurston Economic Development Initiative (STEDI) committee meeting where networking and training sessions were discussed including different programs they offer. Councilme s website. Councilmember DePinto spoke to our contracted Lobbyists regarding what they ar and they are expected to give Council an update soon. Councilmember DePinto reminded Council of the upcoming play at the Triad Theater, The importance of being Earnest and invited everyone to attend. Mayor Harding met with Justin from Lacey Parks and Recreation and discussed the Yelm Community Center. Mayor Harding asked Grant Beck, Commu they are already on the website but clarified that Councilmember like to see the comparables added as well so that citizens can see that we are very competitive in our fees. 11. Executive Session none scheduled 12. Correspondence included Olympia Master Builders Housing Summit, March 23, 2016, 8:00am-12 @ Lacey Community Center Councilmember Isom stated he is unable to attend the Study Session tomorrow. 13. Adjourned at 7:00 pm. ___________________________ Attest: _________________________ Ron Harding, Mayor Lori Mossman, Deputy City Clerk 2/23/16 YELM CITY COUNCIL STUDY SESSION WEDNESDAY, FEBRUARY 24, 2016, 5:00 P.M . Mayor Harding called the meeting to order at 5:05 p.m. Present: Councilmembers JW Foster, Tracy Wood, Tad Stillwell and Russ Hendrickson. Molly Carmody arrived 5:15 pm, Joe DePinto arrived 5:20 p.m. Staff: Grant Beck, Ryan Johnstone, Todd Stancil, Noah Crocker and Chad Bedlington. Guest Presenters: Parametrix, United Way and HomesFirst. Audience: Ken Garmann, WWTP staff: Bob Rhoades, Tony Edwards, Aris McClelland and spo 4a. Thurston County Community Initiative Partnership (CIP) Committee, Paul Knox, Executive Dir. Mr. Knox invited the City of Yelm to join with the CIP to manage combined fundis to facilitate health and human services needs within Thurston County. Objective to merge resources efficiently from multiple partners toward long- term solutions. Provided the current MOU with cities of Lacey, Olympia, Tumwater with United Way and TC Regional Health and Human Services. Each jurisdiction allocates one-half of one percent general sales and use tax to the CIP. Trudy Soucoup, Executive Director of HomesFirst provided a hando service to the community through rehabilitation of housing, services to veterans, youth training and recognized other services: Community Youth Services, South Sound Seniors, Reading banks. Mr. Knox added that United Way is actively fundraising an 4b. Water Reclamation Facility Plan, Brian Bunker and David Kopchynsk from Parametrix joined Ryan Johnstone with review of the WWTP challenges to meet DOE permit requiremen with capital improvements. Parametrix has been working with city staff at the Plant since 2012, narrowing the options for solutions to improve the status and meet the challenges of t short term and long-term fixes and financial costs associated, while conforming to the environmental requirements. Council inquired about impact to future rates, grant opportunities, population capacity, and potential for future restrictions and alternate disposal of wastewater outside of tremonths analysis will continue with more to bring to Council for consideration. 4c. Public Works Project Update -Chad Bedlington provided an update on current project and planni ndrd 1) AC Waterline replacement: Yelm Ave between 2 & 3 begin April-May for approx 90-120 days, mostly at night. 2) SW Well 1 A: $4.9 million construction for 600,000 gal reservoir, booster pump, water treatment is 37% complete. 3) Mosman Ave Phase II, $1.5 m collector arterial in permitting phase, funding opportunities for ROW acquisition. 4) SR 507 Sidewalk extensions from Mosman to Washington. 5) Skatepark on schedule at 63% complete for April opening. Future: Stormwater Management Plan, policies and procedures currently at DOE review, bring to Council in March 2016: Water System Plan with RH2 March 2016: Playground equipment City Park, pursuing grant opportunities and will forward to Parks Advisory Committee, potential for cooperative efforts with local groups: Yelm on Puget Sound Energy list to Re-light Washington with LED lights and future savings. . 1) Uber approached TC cities to accept their established backgroall Thurston County cities and County. Announced Open House, March 9 at Olympia City Hall. 2) Critical Areas/Yelm Ave. renewed interest in changing setbackto open up available area for retail marijuana sales. CONCENSUS to maintain 1,000 ft setbacks. 3) Next study session will include Department presentations and Budget 101 workshop. 4) AWC Board looking for nominations. 6. Council Initiatives 1) Councilmember Stillwell suggested Councilmembers be assigned as liaison with Dept Heads 2) Inquired about City adding a Facebook page. 1) Councilmember Carmody recommended collaborating with the Nisqually Tribe prior to and during the Ala Nisqually Canoe Journey. 2) Inquired about allowances for Food T 1) Councilmember Foster wanted to follow- of reporting. Incident may help in future statewide funding opportu2) Yelm Schools Dollars for Scholars this Saturday, March 5, 2016. st 1) Councilmember DePinto concern for safety at crosswalks, particularly at 1 Street at School District Office. Direct complaints to Chief Stancil. Adjourn : 8:25 p.m. ________________________________ Attest_______________________ Ron Harding, Mayor Janine Schnepf, City Clerk 1 of 1 02/24/16 Agenda Item 6.b. VOUCHER APPROVAL FORM The following is a list of checks approved for payment at Tuesday, March 8, 2016 council Payroll Direct Deposit-Employee 9999999999$137,009.50 Payroll Checks-Employee 6636466372$15,197.19 Payroll A/P Checks 6637366385$117,080.83 Payroll A/P EFT & Drafts 9999999999$62,215.29 A/P Checks/Voucher 2016 6638666440$849,390.05 A/P Voucher EFT & Drafts 9999999999$16,569.47 Utility Refunds6644166449$1,433.99 TOTAL$1,198,896.32 ____________________________ /_______________________________/________________________________ Mayor Councilmember Councilmember ____________________________/________________________________/________________________________ Councilmember Councilmember Councilmember ____________________________/_______________________________ Council member Councilmember ATTEST:_____________________________ CITY CLERK:_______________________________________ The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by______________________________________________at a regular council meeting held this 8th day of March, 2016 1 of 13 Agenda Item 6.b. 2 of 13 Agenda Item 6.b. 3 of 13 Agenda Item 6.b. 4 of 13 Agenda Item 6.b. 5 of 13 Agenda Item 6.b. 6 of 13 Agenda Item 6.b. 7 of 13 Agenda Item 6.b. 8 of 13 Agenda Item 6.b. 9 of 13 Agenda Item 6.b. 10 of 13 Agenda Item 6.b. 11 of 13 Agenda Item 6.b. 12 of 13 Agenda Item 6.b. 13 of 13 Agenda Item 12. Correspondence Page 1 of 3 Yelm Area Chamber of Commerce News March 2015 Upcoming Events CHAMBER FORUM & LUNCHEON March 8, 2016 from 11:30am-1pm March 4th LOCATION: Prairie Hotel Activities Committee 700 Prairie Park Lane, Yelm Meeting COST: $20 Members Time: 8:30AM Catered by CASA MIA Location: Mr. Doug's Restaurant March Yelm Timberland Library Visit the library's website and learn about great events for kids, teens, and adults. Agenda Item 12. Correspondence Page 2 of 3 March 8 Chamber Forum & Luncheon 11:30AM The Prairie Hotel "Best of Nisqually" Winners Catered by: Casa Mia Join us at our March Forum & Luncheon Mayor Ron Harding Presents: The State of the City & Q&A! The City of Yelm with over 8,000 residents is perhaps no longer town" but rather a growing community of city and outlying rural As such, while we enjoy the many conveniences and strengths of a small neighborhood, we also face, like other smaller cities, the exciti challenges of growth. Please join the Yelm Area Chamber of Commerce and Mayor Ron Harding for a talk on the State of the City followed by a short and answers session. Agenda Item 12. Correspondence Page 3 of 3 Nisqually Valley Home & Garden Show 2016 Vendors & Sponsors April 30th & May 1st Calling all Yelm Area Businesses! Have you registered for your vendor booth? We are accepting registration forms and would love to have your business represented at this year's show. Spaces are filling up, so download your form and submit it today! It's not too late to be a sponsor of the Nisqually Valley Home & Garden Show. Don't miss this opportunity to be a Silver, Gold or Platinum Sponsor! Gold & Platinum sponsors receive a free vendor booth! Call our office for more information today (360) 458- 6608. www.yelmchamber.com Yelm Area Chamber of Commerce | 138 Prairie Park Lane | Yelm, WA Copyright © 2014. All Rights Reserved. Agenda Item 12. Updated Correspondence Page 1 of 2 Subject: Save the Dates: 2016 U.S. Service Academy Information Nights in District News from Congressman Denny Heck Click here to open this e-mail in its own browser window Click here to open a plain text version of this email Do you know a student TOP NEWS interested in obtaining a Tacoma News Tribune: We need more resources in the fight against Congressional Alzheimer's, by Denny Heck (Read Op- Ed) nomination to a United States Service Academy? SUMMER PROGRAMS I have the honor of officially recommending students to the five U.S. service academies - the U.S. Air Force The U.S. Naval Academy also has Academy, the U.S. Coast Guard Academy, the U.S. summer programs for students, Military Academy, the U.S. Merchant Marine Academy, including the six-day Summer Seminar and the U.S. Naval Academy. for high school juniors and the Summer STEM program for 9th, 10th and 11th grade students. Every year, I host information sessions in the South Sound with representatives from each service academy present to discuss the process and answer AROUND THE your questions. This informational event is TENTH recommended for all interested high school and middle school students and families residing in Washington state's 10th Congressional District. The 2016 information sessions will take place on Monday, March 28Thursday, March 31 , and . Join us in Thurston: Monday, March 28, 2016 6 - 7:30 p.m. Lacey City Hall Council Chambers 420 College Street S.E. Lacey, Wash. Join us in Pierce: Thursday, March 31, 2016 6 - 7:30 p.m. Columbia Junior High School Commons/Cafeteria 2901 54th Ave East Fife, Wash. Service For more information, please visit the Academies page on my website. I visited the Madigan School-Based Health Center at Rogers High School in Agenda Item 12. Updated Correspondence Page 2 of 2 If you would like to get information like this in the Puyallup to talk to the health providers sign up for the 10th Congressional future, please and learn more about their health care DistricteNewsletter. services for students from military families. Sincerely, Denny Heck Member of Congress Forward to a FriendShare on FacebookShare on TwitterPermalink Washington, DC Office Pierce County Office Thurston and Mason County 425 Cannon H.O.B. 1423 E 29th St Office Washington, DC 20515 Ste. 203 420 College Street SE Phone: (202) 225-9740 Tacoma, WA 98404 Lacey, WA 98503 Fax: (202) 225-0129 Phone: (253) 722-5860 Phone: (360) 459-8514