04 26 2016 Updated Agenda Packet
AGENDA
YELM CITY COUNCIL MEETING
TUESDAY, APRIL 26, 2016 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated d
resolutions, ordinances, etc. Note: some agenda items may not have attachments.
Call to Order
1.
Roll Call
2.
Agenda Approval ACTION
3.
4. Special Presentations- none scheduled
5. Public Comment
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speak
are limited and may be adjusted to meet agenda requirements.
Consent Agenda ACTION
6.
Minutes; Regular Meeting April 12, 2016
a.
Payables; Checks #66687 - #66764 Totaling $765,675.37
b.
Yelm Community Park (YCP)/Yelm Community Center (YCC), Yelm
c.
Lions Club, June 20-26, 2016 Prairie Days-Open to the public
7. Public Hearing- none scheduled
8. New Business-
a. Confirmation City Administrator Appointment ACTION
10 Presenter: Mayor Harding
min Attachments: no attachment
Resolution No. 566, Stormwater Management Plan ACTION
b.
20 Presenter: Chad Bedlington, Public Works Manager
min Attachments: Staff Report, Resolution No. 566
http://www.ci.yelm.wa.us/uploads/library/review/SWMP.pdf
rd
c. Request for Waiver of Appeal Fee, Bichler 93 Ave SE ACTION
10 min Presenter: Tami Merriman, Associate Planner
Attachments: Staff Report,
9. Old Business none scheduled
Council and Mayor
10.
Councilmember Foster represents Yelm on the following committees.
Thurston County Solid Waste
Advisory Committee (SWAC)
Councilmember Carmody represents Yelm on the following committees.
Intercity Transit Board Yelm Adult Community Center
Councilmember Isom represents Yelm on the following committees.
Thurston Regional Planning Yelm Economic Development
Council Committee
(TRPC)
Yelm Finance Committee
Councilmember Stillwell represents Yelm on the following committees.
Thurston County EDC Board Yelm Finance Committee
Councilmember Wood represents Yelm on the following committees.
(TRPC) Transportation Policy Yelm Finance Committee
Board
Yelm Transportation Committee
TComm 911 Admin Board
Councilmember DePinto represents Yelm on the following committees.
Yelm Transportation Committee Thurston County Law and
Justice
STEDI
Councilmember Hendrickson represents Yelm on the following
committees.
Medic One Yelm Emergency Operations
Board
Mayor Harding represents Yelm on the following committees.
Yelm Economic Development Yelm Finance Committee
Committee
Yelm Emergency Operations
Board
Yelm Transportation Committee
11. Executive Session- none scheduled
Correspondence (Correspondence is available upon request)
12.
Thurston County Auditor, Mary Hall Press Release Voter registration
deadlines
Thurston Regional Planning Council Pre-Agenda Friday, May 6, 2016 8:30-
11am
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Invitation to the 20 Arbor Day Celebration Friday, April 29, 2016 11am-
12pm at the Yelm City Park
13. Adjourn
Upcoming Meetings
Council Study Session, Wednesday, April 27, 2016, 5:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, May 10, 2016, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, May 24, 2016, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.
information about obtaining a copy of the proceedings, please call 360.458.8402.
Public comments are welcome. However, in order to proceed with s
time per speaker is limited to 3 minutes and the number of speak
public comment portion of the meeting should not be associated wi
elsewhere on the agenda and should not address topics for which
or are anticipated.
ide reasonable accommodations for people with disabilities. If y
a person with a disability and in need of reasonable accommodati
in government processes or activities, please contact Janine Sch402 at least four (4)
working days prior to the scheduled event. The City of Yelm is a
employer.
The Preliminary Agenda and Approved Council Minutes are availabl
www.ci.yelm.wa.us
Agenda Item 6. a. Minutes
Page 1 of 3
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, APRIL 12, 2016 MINUTES
1. Mayor Harding called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Tad Stillwell, Tracey Wood, Joe DePinto and
Hendrickson. Molly Carmody was available by conference/speaker phone.
16-039 MOTION BY RUSS HENDRICKSON EXCUSING COUNCILMEMBER BOB ISOM
FROM THE MEETING. CARRIED.
3. Agenda Approval
16-040 MOTION BY TRACEY WOOD APPROVING THE AGENDA AS PRESENTED.
Councilmember Stillwell asked to amend the motion to include a
minute Executive Session to review and discuss the City Administ
applicants.
16-041 MOTION BY JOE DEPINTO TO GO INTO A 15 MINUTE EXECUTIVE SESSION
TO DISCUSS CITY ADMINISTRATOR APPLICANTS. CARRIED.
4. Special Presentations
Student of the Month Arizona Clowes
her peers. Arizona has grown into a strong, independent and cari
boosts up those around her and is insanely loyal to the cause. H
attending college have not been finalized at this time.
Arbor Days Proclamation-
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Mayor Harding read the proclamation aloud and stated this is th Annual
Arbor Days Celebration.
5. Public Comment
Mark Jensen, Yelm resident has owned property in Yelm for 30 ye
here permanently 3½ years ago. Mr. Jensen stated that March 23 m
st
241 . Mr. Jensen
spoke about the effects that Agenda 21 has on our City and Count
unconstitutional. He asked the Council to please not support the U.N. Agend
Micah James Anderson, Yelm resident was upset about the proces
water utility account put in his name. He also stated that Yelm
stole his car when they illegally impounded it. Mr. Anderson als
Harassment case against Yelm Police Officer Devon Taylor and wou
him fired immediately. Mr. Anderson wanted to meet with the City
Dille and Chief Stancil regarding these issues.
Scott Bannister, Yelm resident invited Council to the Great Ame
th
Lakewood on the 25 for a public speaking and dinner event regarding the
Constitution.
6. Consent Agenda
Minutes Regular Meeting March 22, 2016 & Study Session March 23, 2016
Payables Checks #66527 - #66664 Totaling $796,907.08.
16-042 MOTION BY TRACEY WOOD APPROVING THE CONSENT AGENDA AS
PRESENTED.
4-12-16
Agenda Item 6. a. Minutes
Page 2 of 3
7. Public Hearing none scheduled
8. New Business none scheduled
9. Old Business none scheduled
10. Mayor and Council Initiatives
Councilmember Foster attended the Thurston County Building Symposium and
the Council Retreat held on April 9, 2016. Councilmember Foster
with all the rain, the retention ponds have water in them and as
take responsibility for making sure children or other loved ones
dangers of the ponds.
Councilmember Carmody attended an orientation at the Intercity Transit Board
meeting and talked with Intercity Transit Department Heads, whic
positive and interesting. Councilmember Carmody would like to ad
recording Study Sessions to the next Study Session agenda to pro
transparency in government. Councilmember Carmody left the meeti
telephone) at 6:19.
Councilmember Stillwell attended the Thurston County EDC Board meeting and
stated they have a small business program called ScaleUp, which
applications for the federally funded program and accepted 15 of
applications. Councilmember Stillwell attended the Council Retre
found it to be very informative, and appreciated the training.
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Councilmember Wood attended the Council Retreat on April 9.
Councilmember DePinto appreciated the general audience and plans to attend
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the Constitutional event on the 25 of this month at the Great American Casino in
Lakewood. Councilmember DePinto would like to see the Study Sess
for transparency in government.
Councilmember Hendrickson attended the Yelm Emergency Operations Board
meeting where they discussed the AlertSense system and announced
the first part of summer. Chief Stancil will give Council an upd
Study Session.
Mayor Harding attended the busy
conducting Interviews for the City Administrator position.
11. Executive Session
At 6:28, Mayor Harding announced that Council would into a 15 minut
Session to discuss the qualifications of the applicants for the
position. RCW 42.30.110 (g).
At 6:47, City Clerk Janine Schnepf announced that the Executive Ses
extended by 6 minutes.
At 6:54, Mayor Harding reconvened the meeting and stated no dec
made.
12. Correspondence included
4-12-16
Agenda Item 6. a. Minutes
Page 3 of 3
Yelm Chamber of Commerce April Newsletter
AWC letter, 2016 Board of Directors Recruitment
AWC brochure, Training and Events, Spring/Summer
Skate Park letter dated April 7, 2016 from Karen Kenney
Congressman Denny Heck newsletter
13. Adjourned at 6:56 pm.
___________________________ Attest: _________________________
Ron Harding, Mayor Lori Mossman, Deputy City
4-12-16
Agenda Item 6.b.
VOUCHER APPROVAL FORM
The following is a list of checks approved for payment at
Tuesday, April 26, 2016 council
Payroll
Direct Deposit-Employee
9999999999$24,041.53
Payroll
Checks-Employee
6668766689$2,180.21
Payroll
A/P Checks
XXXXXX$-
Payroll
A/P EFT & Drafts
9999999999$7,309.52
A/P Checks/Voucher
2016
6669066764$732,144.11
A/P
Voucher EFT & Drafts
9999999999$-
Utility RefundsXXXXXX
TOTAL$765,675.37
____________________________ /_______________________________/________________________________
Mayor Councilmember Councilmember
____________________________/________________________________/________________________________
Councilmember Councilmember Councilmember
____________________________/_______________________________
Council member Councilmember
ATTEST:_____________________________
CITY CLERK:_______________________________________
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by______________________________________________at a regular council meeting held
this 26th day of April, 2016
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Agenda Item 6. c. Yelm City Park Request
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Agenda Item 6. c. Yelm City Park Request
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Agenda Item 6. c. Yelm City Park Request
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Agenda Item 6. c. Yelm City Park Request
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Agenda Item 8. b. Resolution No. 566, Stormwater Management Plan
Page 1 of 2
City of Yelm
STAFF REPORT
To: Mayor Ron Harding
Yelm City Council
From: Ryan Johnstone, Public Works Director
Chad Bedlington, Public Works Manager
Date: April 18, 2016 (for April 26, 2016 City Council Meeting)
Subj: Resolution to Adopt the Stormwater Management Plan
Attach: City of Yelm Stormwater Management Plan
Resolution 566
Recommendation
Approve Resolution Number 566 to adopt the Stormwater Management
Background
Utility planning documents such as a Water System Plan or Genera
provide the foundation and guidance necessary to ensure that the
necessary goals while also maintaining regulatory compliance. Th
Stormwater Utility did not have a planning document that provides this until now. The
drafting and adoption of the Stormwater Management Plan will add
covering core elements as required by the Department of Ecology
gaps in needed data and system mapping, and provides an initial
Please refer to the attached SWMP Introduction (page 1-1) for ad
On July 14, 2015 City Council approved the Mayor to enter into a
Parametrix to assist the City in preparing the SWMP. That contr
$100,000 grant/loan ($75,000 Grant/$25,000 Loan) from the Washin
Current Situation
This week the DOE completed its second review of the draft agree
their preliminary approval of the SWMP. The next step in the ap
accept public comment on the plan and bring forward the attached
request City Council to approve the SWMP. Once City Council ad
DOE will be notified of final adoption and staff will begin to u
and future project planning.
April 26th, 2016 Page 1 of 1
Agenda Item 8. b. Resolution No. 566, Stormwater Management Plan
Page 2 of 2
CY
ITY OF ELM
RN566
ESOLUTION UMBER
ASMP
DOPTION OF A TORMWATER ANAGEMENT LAN
W,the City Council iscommittedto the environment and residents of the
HEREAS
City of Yelm and recognizes the benefits of a complete, active, and well prepared and
educated community on the impacts of stormwater runoff; and
W,the Clean Water Act of 1972 set the objectivesto restore and maintain
HEREAS
the chemical, physical, and biological integrity of the nation’s waters, and required local
and state agencies to adopt environmental laws to help control point and nonpoint
pollution generating sources and manage stormwater runoff responsible; and
W, the City Council and Mayor entered into a grant and loan contract with
HEREAS
the Washington State Department of Ecology to develop a Stormwater Management
Plan for the City of Yelm; and
W, the purpose of the City of Yelm Stormwater Management Plan is to
HEREAS
support a thriving, fullyfunctional Surface Water Management program protectingthe
residents, nurturing the environment, and actively contributing to the pride of the City of
Yelm; and
NOW, THEREFORE, BE IT RESOLVED by the Yelm City Council to adopt the
City of Yelm Stormwater Management Plan, including all volumes, chapters, and
appendices, attached to this resolution as Exhibit A, and forward the Plan to the
Washington State Department of Ecology for final approval.
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APPROVED this 26day April, 2016.
Ron Harding, Mayor
ATTEST:
Janine Schnepf, City Clerk
Agenda Item 8. c. Request of Waiver of Appeal Fee, Bichler 93rd Ave. SE
Page 1 of 2
Agenda Item 8. c. Request of Waiver of Appeal Fee, Bichler 93rd Ave. SE
Page 2 of 2
Agenda Item 12. Correspondence
Page 1 of 3
Agenda Item 12. Correspondence
Page 2 of 3
Agenda Item 12. Correspondence
Page 3 of 3
Agenda Item 12. Updated Correspondence
Page 1 of 2
TRPC Members &
Representatives
City of Lacey
Virgil Clarkson
PRE-AGENDA
City of Olympia
Friday, May 6, 2016
Nathaniel Jones
8:30 a.m. – 11:00 a.m.
City of Rainier
Everett Gage
The TRPC pre-agenda provides our members the opportunity to review the topics of the upcoming
TRPC meeting. This information is forwarded in advance to afford your councils and boards the
City of Tenino
opportunity for discussion at your regular meetings. This will provide your designated representative
David Watterson
with information that can be used for their participation in the Regional Council meeting. For more
City of Tumwater
information, please visit our website at www.trpc.org.
Tom Oliva
Consent Calendar ACTION
City of Yelm
These items were presented at the previous meeting. They are action items and will remain
Robert Isom
on consent unless pulled for further discussion.
Confederated Tribes of the
Chehalis Reservation
a.Approval of Minutes – April 1, 2016
Amy Loudermilk
b.Approval of Vouchers
Nisqually Indian Tribe
Heidi Thomas
c.Approval of Draft SFY 2017-18 Unified Planning Work Program(UPWP)
Town of Bucoda
Alan Vanell
Climate Adaptation PlanPRESENTATION
Thurston County
As a follow-up to the Sustainable Thurston plan, TRPC sought and received a grant to
Sandra Romero
develop a Climate Adaptation Plan with strategies and actions that the region’s public and
private sectors could take to prepare for and cope with the effects of climate change-
North Thurston Public
Schools
exacerbated natural hazards (e.g., rising sea levels, more frequent and intense storms).
Chuck Namit
Work began on the project in late 2015 and will conclude in late 2017. Staff will provide
policymakers an update on the project.
Olympia School District
Mark Campeau
DRAFT Regional TransportationPlan (RTP)–INFORMATION / DISCUSSION
Intercity Transit
Public Comments Received
Karen Messmer
TRPC released the Draft Regional Transportation Plan for public comment. The comment
LOTT Clean Water Alliance
period continues through May 9. TRPC will be briefed on the comments received up to
Cynthia Pratt
the date ofthe Maymeeting.
Port of Olympia
State of the Transportation System ReportDISCUSSION
Bill McGregor
The Transportation Policy Board began discussion of this Council priority. Staff will
PUDNo. 1 of Thurston County
provide a recap of that effort.
Russell Olsen
2017 Legislative SessionDISCUSSION
The Council will discuss issues for the 2017 Legislative session and strategies for
engaging with legislators during the interim.
Associate Members
Report from Outside Committee AssignmentsINFORMATION
Economic Development
Council of Thurston County
Member Check InDISCUSSION
Michael Cade
Executive Director’s ReportINFORMATION
Lacey Fire District #3
Gene Dobry
Puget Sound Regional Council
Vacant
The Evergreen State College
Jeanne Rynne
Timberland Regional Library
Bill Wilson
Agenda Item 12. Updated Correspondence
Page 2 of 2
TREE ADVISORY BOARD
INVITES YOU TO JOIN US IN
Celebrating Our
20th Arbor Day
Yelm Community Center
301 2nd Street SE , Yelm, WA
Friday, April 29, 2016
11:00 am - 12:00 pm
Alani Molina, 1st Place, 2015, 5th Grade