06-28-16 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 28, 2016 MINUTES
Mayor Pro -Tem Wood called the meeting to order at 6:00 pm.
2. Roll Call Present: JW Foster, Molly Carmody, Bob Isom, Joe DePinto and Russ
Hendrickson.
16-070 MOTION BY RUSS HENDRICKSON EXCUSING COUNCILMEMBER TAD
STILLWELL FROM THE MEETING. CARRIED.
3. Agenda Approval
16-071 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. CARRIED.
4. Special Presentations -
Gretchen Isaksson, Civil Service Secretary Examiner and JoAnn Wolf, Civil Service
Chairperson recognized Officer Jim May for 25 years of volunteering for the Civil
Service. The Civil Service Commission helps to ensure that law enforcement
officers are recruited through open competition, hired, and promoted based on
merit and relies on volunteers to help with the testing of both entry level and
lateral officers. Jim has been a valuable asset to the commission and the
community. Jim May was presented a plaque for his service.
5. Public Comment -
Micah Anderson read the Constitutional Law regarding the right to travel.
6. Consent Agenda
Minutes -
Payables - Checks #67095 - #67164 Totaling $631,643.80
Councilmember DePinto asked about the voucher for Bean, Gentry, Wheeler and
Peternel referencing Jody's Bar & Grill. Brent Dille, Yelm's City Attorney, explained
that the bill was broke out for legal services by subject matter. Jody's Bar & Grill
has been closed by the Thurston County Health Department while the owner is
working on the issues. Mr. Dille was contacted by City staff regarding this matter.
16-072 MOTION BY BOB ISOM APPROVING THE CONSENT AGENDA AS
PRESENTED. CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Water Main Line Replacement, Bid Award, South Bay Excavating
Chad Bedlington, Public Works Director explained that Schedule A of the 2014 AC
Water Main Replacement project is part of a yearly program replacing aging
asbestos cement water main within the City of Yelm water distribution system.
Schedules B and C of the program list were completed in 2014 and 2015.
Schedule A was postponed until now to allow adequate budget to complete main
replacements this year. Bid Schedule A includes 3rd Street SE between Washington
Ave SE and Yelm Ave E (SR507), and Washington Ave SE between 2nd St SE and
3rd St SE, and Yelm Ave from 2nd St SE to 4th St SE. On May 9, 2016 bid Schedule
A was advertised for construction and the bids were opened on May 31, 2016.
Four bids were received for this project. South Bay Excavating was selected as the
lowest responsive bid. Funds for the project reside in Fund 404, Water Capital
Improvement. The current allocated budget is $550,000 for construction and
construction management. The total cost as bid for construction is $473,350.46. It
is recommended that Council approve the construction contracts. The project
duration is expected to be approximately 60 working days (84 calendar days).
Councilmember Hendrickson asked if we have used South Bay Excavating in the
past. Chad did not believe they had previously worked for the City but he checked
on their references and received positive feedback from them. Councilmember
Isom congratulated Chad for his promotion to Public Works Director.
Councilmember Carmody asked about receiving grant funds through the
Community Development Block Grant (CDBG) program. Chad stated that the
funding came from utility bonds issued in 2010 and then refinanced in 2013 for
the water main replacements, which has been done in phases over the years.
16-073 MOTION BY JOE DEPINTO AUTHORIZING MAYOR HARDING TO AWARD THE
PROJECT TO AND SIGN THE CONSTRUCTION CONTRACT WITH SOUTH BAY
EXCAVATING OF OLYMPIA, WAS IN THE AMOUNT OF $473,350.46.
CARRIED.
9. Old Business — none scheduled
10. Mayor and Council Initiatives
Councilmember Foster asked Chief Stancil to give an update on Officer Stacy
Fields condition. Chief Stancil stated that Stacy's accident occurred one week ago
today and where she is today is miraculous from where she started. She is hoping
to come home tomorrow. Stacy's long-term prognosis is unknown at this time.
Chief Stancil is excited for her to return home from the Idaho hospital she is at
currently. Councilmember Foster expressed his appreciation to Public Works
Director, Chad Bedlington and his crew for doing a great job cleaning the streets
and park after the parade and Prairie Days festivities at the City Park.
Councilmember Foster asked if after the Mayor and Council reports Joyce Wilms
could give an update on the upcoming Fire Levy Lid Lift.
16-074 MOTION BY COUNCILMEMBER FOSTER TO ADD THE FIRE LEVY LID LIFT
UPDATE FROM JOYCE WILMS TO THE AGENDA AFTER THE MAYOR AND
COUNCIL REPORTS. SECONDED BY COUNCILMEMBER ISOM. MAYOR PRO -
TEM WOOD CALLED FOR THE VOTE. AYE: FOSTER, ISOM, DEPINTO AND
HENDRICKSON. OPPOSED: CARMODY. MOTION CARRIED.
Councilmember Carmody clarified her opposing vote by stating this issue should
have been addressed during the Agenda Approval.
Councilmember DePinto congratulated Chad Bedlington for his promotion to
Public Works Director. Councilmember DePinto attended the STEDI meeting and
talked about ways cities can support local businesses. Councilmember DePinto will
be suggesting that Yelm pass a resolution to support businesses. In addition,
attended Prairie Days and stated Chief Stancil did a great job during Prairie Days.
Councilmember DePinto saw a couple of comments on Facebook where people
were wondering about alternate routes through Yelm during the parade.
Councilmember Hendrickson attended Prairie Days.
Mayor Pro -Tem Wood was in the Prairie Days Parade and at the City Park. Kudos
to the Public Works staff for the great clean up after the parade.
Joyce Wilms works with the SE Thurston Fire Department. Ms. Wilms thanked the
Council for the opportunity to speak regarding the Levy Lid Lift. The approximate
cost to the voter would be .70 per month on a home valued at $275,000 to restore
to the 2007 rate. The Fire Department has done all the cutbacks that they can. The
population has increased and there is no more money for maintenance and we
need more firefighters. After tonight's meeting is over, Ms. Wilms would like to talk
to Councilmember's about their support.
11. Executive Session - none scheduled
12. Correspondence included -
Pre -Agenda Thurston Regional Planning Council Friday, July 8, 2016 8:30-11am
13. Adjourned at 6:21 pm.
Tracey Wooh, Mayor Pro -Tem
i
Attest:
Lori Mossman, Deputy City Clerk