10-25-16 MinutesYELM CITY COUNCIL REGULAR MEETING
TUESDAY, OCTOBER 25, 2016 MINUTES
1. Mayor Pro -Tem Wood called the meeting to order at 6:00 pm.
2, Roll Call Present: EJ Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, Joe
DePinto and Russ Hendrickson. Absent: Mayor JW Foster.
3. Agenda Approval
16-122 MOTION BY RUSS HENDRICKSON TO APPROVE THE AGENDA AS
PRESENTED. SECONDED BY TAD STILLWELL MOTION CARRIED.
4. Special Presentations -
Yelm Cemetery District - Betty Kitchen
Betty Kitchen explained that the role of the Cemetery District is to locate history,
regulatory compliance and to restore confidence in the district. Betty has started a
newsletter, a new brochure and written policies and procedures for the district.
Every gravesite will be identified. She is encouraging the community to come out
to the Yelm Cemetery, share any historical information you might have. Betty has
contacted the school district and is attempting to put on a project of the 7th and
8th graders called 'the historical detective". Council is encouraged to come out and
look at the beautiful grounds. A survey has been recently done and now the
district knows exactly how many sites are available. There is a new manager at
the cemetery district with a background in finance. All the records are being
audited, starting with the year 2000. Councilmember DePinto thanked Betty
Kitchen for all that she has done for the district. Councilmember Littlefield asked
the size of the Yelm Cemetery. Betty stated it is 12 acres.
5., Public Comment -
Nancy Games explained she has grown up in Yelm and has concerns about the
growth of Yelm. She has seen drug houses and outrageous traffic. Yelm was
named after Chief Leschi's brother but does not see anything about the Nisqually
Tribe around Yelm. Nancy would like to see these issues addressed. Mayor Pro -
Tem Wood thanked Nancy. Councilmember Carmody also thanked Nancy for
coming and would like to see a deeper relationship develop between the Tribe and
the City.
Cynthia Schmier, Yelm Business Association President asked if the Council
received the letter that she dropped off at City Hall Concerning the naming of the
Yelm Community Center to "The Wolf Family Community Center". Last June, Yelm
Business Association Executive Board member Dan Crowe presented Council with
a letter asking to name the Yelm Community Center "The Kathy Wolf Memorial
Community Center" and have not heard back regarding the request. The Wolf
family has been very active in the community and has served it for over eight
decades. Councilmember DePinto would like to move forward with this process
and take a vote or discuss at the upcoming Study Session. Councilmember
Littlefield has asked for clarification on the naming of the Community Center.
Cynthia stated that the letter dated October 25, 2016 requests that center be
named "the Wolf Family Community Center" instead of the original request in
June of 2015, asking it be named "The Kathy Wolf Memorial Community Center".
Councilmember Littlefield asked if the Yelm Business Association has spoken with
the family about the naming of the center. Cynthia stated yes and they are
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supportive and honored to even be considered for the naming of the building.
Mayor Pro -Tem Wood thanked Cynthia Schmier for addressing Council.
6. Consent Agenda
Minutes - Regular Meeting October 11, 2016 & Study Session October 5, 2016
Payables - Checks #67775 - #67852 Totaling $238,638.98.
16-123 MOTION BY MOLLY CARMODY APPROVING THE CONSENT AGENDA AS
PRESENTED. SECONDED BY JENNIFER LITTLEFIELD. MOTION CARRIED.
7. Public Hearing - none scheduled
8. New Business -
a. Ordinance No. 1014, 2016 Year End Budget Amendment
Noah Crocker explained that variations in both the revenue and the expenditure
appropriations occur throughout the budget year, creating the need for
amendments. The City of Yelm adopts the annual budget by department level for
the Current/General Fund and by fund level for all other funds. It is important to
note that many revenue line items (and ending cash) are anticipated to end the
year well above the original budgeted amounts, this amendment addresses
expenditures only except where there are transfers to balance or close funds.
Expense appropriations are amended to the extent needed to 'rebalance' the
department/fund. The 2016 Amendment total is $491,963.57 and includes the
General Fund, Emergency Disaster Fund, Community Development Block Grant
Fund and the Sewer/Reuse Utility Fund. Discussion on the different funds amongst
the Council.
16-124 MOTION BY JENNIFER LITTLEFIED TO ADOPT ORDINANCE NO. 1014,
AMENDING THE 2016 BUDGET BY APPROPRIATING FUNDS FOR 2016
CONTRACT OBLIGATIONS, TRANSFERS, AND OTHER EXPENDITURE
RELATED BUDGET ADJUSTMENTS. SECONDED BY RUSS HENDRICKSON.
MOTION CARRIED.
b. Resolution No. 570, Interlocal Agreement between AWC RMSA and the
City of Yelm
Lori Mossman stated that the Risk Management Service Association (RMSA) is a
municipal self-insurance pool formed in January 1, 1989, under RCW 48.62 to
provide property and liability insurance coverage to participating members of
Association of Washington Cities (AWC). RMSA offers coverage for its members to
provide cost stability and the potential for long-term savings for property and
liability coverage. The City of Yelm joined AWC RMSA in 1992. Currently there are
95 members (cities/towns) in AWC RMSA. AWC RMSA recently updated their
bylaws requiring an Interlocal Agreement to be signed and submitted by their
members. The deadline for the Interlocal Agreement to be submitted is November
1, 2016. AWC, the sponsoring entity of RMSA would like to maintain the long-
standing relationship that has been achieved over the years because of the mutual
goals of both entities, which is to support all cities and towns in Washington State.
Councilmember DePinto asked if there were any major changes in the bylaws. No
major changes, just updating the verbiage.
16-125 MOTION BY TAD STILLWELL AUTHORIZING MAYOR FOSTER TO SIGN
RESOLUTION NO. 570, AN INTERLOCAL AGREEMENT BETWEEN
ASSOCIATION OF WASHINGTON CITIES RICK MANAGEMENT SERVICE
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AGENCY AND THE CITY OF YELM TO PROVIDE PROPERTY AND LIABILITY
INSURANCE COVERAGE. SECONDED BY E] CURRY. MOTION CARRIED.
9. Old Business - none scheduled
10. Mayor and Council Initiatives
Councilmember Curry attended a Public Safety meeting along with
Councilmember Joe DePinto and Chief Todd Stancil and was given an overview of
the Court system and the jail costs. Councilmember Curry along with
Councilmember's Molly Carmody and Tad Stillwell met with Finance Director Noah
Crocker to discuss the Budget. The Budget is not looking very good for 2017.
Councilmember Carmody attended the Intercity Transit Board meeting and
things are moving right along. They are considering moving back to diesel to
reduce the maintenance cost of the busses.
Councilmember Littlefield as a Community Development liaison, attended the
department meeting along with Councilmember's Joe DePinto and Molly Carmody.
They went over the Comp Plan and history of the condensing the Comp Plan. There
were some interesting ideas for getting more investment in the downtown core
area.
Councilmember Stillwell met with Noah along with Councilmember's EJ Curry
and Molly Carmody to firm up some numbers from 2016 moving into 2017.
Councilmember DePinto attended the South Thurston Economic Development
Initiative Group (STEDI) meeting and discuss the "Buy Local" program that is being
installed in the South Thurston Cities. Met with the Yelm Chamber of Commerce
Executive Director Line Critchfield and discussed the "Buy Local" campaign and
how to get more involved locally. Also attended the Public Safety committee
meeting with Councilmember's Ej Curry and Molly Carmody. Councilmember
DePinto reminded everyone of the upcoming Public Forum on Friday, November 4
at 7pm in the Yelm Community Center.
Councilmember Hendrickson attended the Medic One meeting and the Budget is
now in front of the Thurston County Commissioners for approval. There was also
discussion on a possible Levy.
Mayor Pro -Tem Wood attended the Thurston Regional Planning Transportation
Committee meeting and discussed the items of importance to the committee.
Community Development Director Grant Beck also attended and together they
expressed the importance of the Yelm Bypass Loop to not only the residents of
Yelm but also the commuters from all around the region that also use it daily.
Grant Beck gave a presentation on the Yelm Loop and the importance of the loop,
the status of the funding and our legislative agenda to get the loop completed.
11, Executive Session - none scheduled
12. Correspondence included -
Yelm Chamber of Commerce "2016 The Best of Nisqually Gala" Thursday,
November 10, 2016 at 6pm;
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Thurston County Commissioner Sandra Romero's retirement party Friday,
December 2, 3:30pm-5:30pm @ Thurston County Courthouse;
Thurston County Auditor Mary Hall News Release -Ballots mailed and drop boxes
opened for the November 8, 2016 General Election;
Letter from The Yelm Business Association dated 10-25-16 regarding the naming of
the Yelm Community Center;
Thurston Regional Planning Council Pre -Agenda Friday, November 4, 2016 8:30-
11:00 am.
Councilmember Littlefield asked Councilmember DePinto for an update on the
YMCA Survey study. Councilmember DePinto spoke with the CEO of the South
Sound YMCA a couple of weeks ago and it was moving along. Councilmember
DePinto will get updated information and report at the Study Session tomorrow.
16-126 MOTION BY RUSS HENDRICKSON TO ADJOURN, SECONDED BY TAD
STILLWELL. MOTION CARRIED.
13. Adjourned at 6:35 pm.
Tracey wood, Mayor Pro -Tem
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Attest:
Lori Mossman, City Clerk