12-10-03 MINUTES
YELM CITY COUNCIL MINUTES
REGULAR MEETING
VVednesday,Decernber10,2003
1. Call to Order: Mayor Rivas called the meeting to order at 7:37 p.m.
2. Roll Call: Don Miller, John Thompson, Bob Isom and Ron Harding. Pat Fetterly
was excused.
3. Agenda Approval
03-103 MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON APPROVING
THE AGENDA AS PRESENTED. CARRIED.
4. Special Presentations - Mayor Rivas presented the Youth of the Year Award to
Kara Elvrom.
5. Public Comment:
Beth Jorgenson spoke against the approval of closed-end roads and encouraged
consideration of establishing of grid patterns.
Fire Chief Rita Hutchenson, Yelm Fire District #2, announced that the federal
funds for the new station in Rainier were no longer available and that they are
appealing the ruling.
6.
a.
b.
1)
2)
c.
d.
e.
03-104
Yelm Chamber of Commerce Director Cecelia Jenkins, thanked Council for their
work and support of Christmas in the Park. Mayor Rivas noted that there
wouldn't be a Christmas in the Park without her efforts.
Consent Agenda Items
Council Minutes - November 25, 2003 Regular Meeting
Payables: Checks 21331 - 21529 totaling $759,621.86
Manual Checks 21508 - 21529 totaling $8,541.53
Claims Checks 21331 - 21410 totaling $750,980.33
Payroll Approval: Final November 2003, Checks 7589- 7649 totaling
$185,638.66, and Preliminary December 2003
Park Use Requests:
1} YCP, 7/18/04, Tessler Family Reunion, 7 am - 9 pm, +/-75
2) YCP, 5/29/04, NW Tandert:l Rally (Rest Stop), 7 am-10 pm, +/-1000
Financial Report: November End of Month
MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON APPROVING
CONSENT AGENDA ITEMS AS PRESENTED. CARRIED.
7 Public Hearings
a. Public Hearing - 2004 Budget, Continued from 11/25/03
Mayor Rivas opened the public hearing at 7:44 p.m. announcing the date, place,
time and purpose for the public hearing. There were no objections stated to
participants.
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Shelly Badger provided a brief overview of the staff report. It was noted that the
tax rate would not decease as much as originally estimated due to a decrease
Utility Values. The Current Fund expenses will increase by 1.25% over last year.
Being no response to a call for questions or comments, Mayor Rivas closed the
hearing at 7;48 p.m.
b. Ordinance No. 794, Adopting the 2004 City of Yelm Budget
03-105 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER ADOPTING
ORDINANCE NO. 794, THE 2004 CITY OF YELM BUDGET. CARRIED.
8 New Business
a. Ordinance No. 798, Amended (Ord. 791) Street Vacation, Cherry Meadows
Grant Beck reported that the original ordinance approved by Council vacates
and transfers title to the property on the final subdivision date. The amendment
requested by Mr. Findley would change the title transfer to the date the street
right-of-way is dedicated.
03-106 MOTION BY BOB ISOM, SECONDED BY RON HARDING ADOPTING
AMENDING ORDINANCE 798 CHANGING THE TIME TRANSFERRING TITLE
TO THE VACATED RIGHT -OF-WAY FROM FINAL SUBDIVISION APPROVAL
TO THE DEDICATION OF ALTERNATE RIGHT-OF-WAY. CARRIED.
b. Ordinance No. 797, Final 2003 Budget Amendments
Staff reported that this is an annual housekeeping item that increases
appropriations to actual levels to reflect revenue/expenditure changes during the
year. Shelly Badger noted that no department budget had exceeded a budget
appropriation.
03-107 MOTION BY JOHN THOMPSON, SECONDED BY RON HARDING ADOPTING
ORDINANCE 797, 2003 END OF YEAR BUDGET AMENDMENTS. CARRIED.
c. December 24, 2003 City Council Meeting Cancellation
03-108 MOTION BY JOHN THOMPSON, SECONDED BY DON MILLER
CANCELLING THE DECEMBER 24, 2003 REGULAR CITY COUNCIL
MEETING. CARRIED.
d. City Hall Improvement Project Bid - Shelly Badger reported that sealed bids were
opened on Friday, December 5th, and ranged from $172,582 to $328,800
exclusive of taxes. A.M. James Co. from Gig Harbor submitted the low bid of
$172,582 including a bid alternate for carpet, lighting and paint in Council
Chambers. The bid does not include 8.4% sales tax.
Reference checks on the company have been positive. Additional project
expenses will be incurred for moving, furnishings, signage, appliances,
telephone, security and computer revisions.
03-109 MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON
AUTHORIZING THE AWARD OF THE CITY HALL IMPROVEMENT PROJECT
BID TO A.M. JAMES CO. AND SIGNING A PROJECT CONTRACT IN THE
AMOUNT OF $172,582 PLUS TAXES. CARRIED.
9. Old Business - None
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10. Mayor and Council Reports and Initiatives and Board/Commission Business
Councilmember Miller attended a Yelm Fire District meeting.
Council member Thompson reported on the color scheme for city entry signs
has been selected. Mayor Rivas thanked Councilmember Thompson for his
management role on this project and for the service he has provided to the city
on various committees and during his term on Council. He encouraged
Council members to attendance at the EDC Economic Forecast Breakfast on
January 6.
Council member 180m stressed that Yelm needs are a priority with Thurston
Regional Planning Council.
Councilmember Harding reported a retirement at IT and praised
Council member Thompson's leadership on the sign project.
a. Board/Commission Business
Mayor Rivas announced vacancies on the Yelm Planning Commission.
11. Executive Session - None
12. Correspondence reviewed included information about the AWC Legislative
Conference. Councilmembers wanting to attend can coordinate with Dana
Spivey.
13. Adjourn: 8:20 p.m.
7
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Ada I Rivas, Mayor
Attest:
171,?/u )ô~MUtL
A9~. Bennick, City Clerk
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