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04 25 2017 Updated PacketAGENDA YELM CITY COUNCIL MEETING ► UI'UA I t TUESDAY, APRIL 25, 2017 6:00 P.M. Website Viewing: Clicking on agenda items will open associated documents including staff reports, resolutions, ordinances, etc. Note: some agenda items may not have attachments. Call to Order 2. Roll Call 3. Agenda Approval ACTION 4. Special Presentations - Student of the Month — Alex Choate Proclamation declaring May as Mental Health Awareness Month 5. Public Comment — Please complete a blue speaker's card and present it to the meeting recorder. Comment topics should not appear elsewhere on the agenda. Time (three minutes per speaker) and the number of speakers (five) are limited and may be adjusted to meet agenda requirements. 6. Consent Agenda ACTION a. Minutes; Regular meeting March 28, 2017 & Study Session April 4, 2017 b. lo. Payables; Checks #68814 - #68908 Totaling $307,015.46 C. Yelm City Park Request for Prairie Days June 19 — June 27, 2017, Yelm Lions Club, Community Wide Event d. Project Acceptance and Release of Retainage for 2014 AC Water Main Replacement (Schedule A) to South Bay Excavating, Inc. 7. Public Hearing- None scheduled 8. New Business - a. Thurston County Regional Planning Council (TRPC) Interlocal ACTION Agreement- Transportation Planning Services Presenter: Maryanne Zukowski, Public Works Manager Attachments: Staff Report, Interlocal Agreement b. First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to ACTION Washington Ave SE) Construction Contract Award Presenter: Maryanne Zukowski, Public Works Manager Attachments: Staff Report, Bid Information 9. Old Business- none scheduled 10. Department Updates- 11. Council and Mayor- Councilmember Curry represents Yelm on the following committees. • Thurston County Solid Waste • Yelm Adult Community Center Advisory Committee (SWAC) • Yelm Finance Department • Yelm Public Safety Committee Committee • SE Thurston County Fire Authority Liaison Councilmember Carmody represents Yelm on the following committees. • Intercity Transit Board 0 Community Investment • Yelm Community & Economic Partnership (CIP) Development Committee • Yelm Finance Department Committee Councilmember Littlefield represents Yelm on the following committees. *Thurston Thrives steering committee • Yelm Community & Economic Development Committee Councilmember Stillwell represents Yelm on the following committees. • Thurston County EDC Board • Yelm Finance Department Committee • Yelm Public Safety Committee Councilmember Wood represents Yelm on the following committees. • Thurston Regional Planning Yelm Public Works Committee Transportation Council (TRPC) • TComm 911 Admin Board Councilmember DePinto represents Yelm on the following committees. • Thurston County Law and • South Thurston Economic Justice Development Initiative group • Yelm Public Safety Committee (STEDI) • Yelm Community & Economic Development Committee Councilmember Hendrickson represents Yelm on the following committees. • Thurston County EMS -Medic • Yelm Emergency Operations One Board • Yelm Public Works Committee Mayor Foster represents Yelm on the following committees. • Yelm Community & Economic • Yelm Finance Department Development Committee Committee • Thurston County Mayor's Forum • Yelm Public Works Committee • Thurston Regional Planning • Yelm Emergency Operations Council Board • South Sound Military and Nisqually River Council Community Partnership 12. Executive Session- no session scheduled 13. Correspondence (Correspondence is available upon request) ► TRPC Pre Agenda for May 5, 2017 8:30- 11:00am 14. Adjourn Upcoming Meetings Council Study Session, Wednesday, May 2, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, May 9, 2017, 6:00 pm, Public Safety Building Regular City Council Meeting, Tuesday, May 23, 2017, 6:00 pm, Public Safety Building CITY OF YELM MEETING INFORMATION All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid) fee is required. For information about obtaining a copy of the proceedings, please call 360.458.8402. Public comments are welcome. However, in order to proceed with scheduled agenda items the allowable time per speaker is limited to 3 minutes and the number of speakers limited to five. Comments during the public comment portion of the meeting should not be associated with measures or topics appearing elsewhere on the agenda and should not address topics for which public hearings have been conducted or are anticipated. It is the City of Yelm's policy to provide reasonable accommodations for people with disabilities. If you are a person with a disability and in need of reasonable accommodations to conduct business or participate in government processes or activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days prior to the scheduled event. The City of Yelm is an equal opportunity provider and employer. The Preliminary Agenda and Approved Council Minutes are available at www. elmwa. rev. Agenda Item 6a Minutes Page 1 of 3 YELM CITY COUNCIL REGULAR MEETING TUESDAY, April 11, 2017 MINUTES PUBLIC SAFETY BUILDING 206 MCKENZIE AVE. YELM, WA 1. Mayor Foster called the meeting to order at 6:04 pm. 2. Roll Call Present: El Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell, Tracey Wood, Joe DePinto and Russ Hendrickson. Correction to the 3/28/17 minutes to show that Councilmember Littlefield was excused from the meeting. 3. Agenda Approval 17 -142 MOTION BY RUSS HENDRICKSON TO APPROVE THE AGENDA AS PRESENTED. SECONDED BY TRACEY WOOD. MOTION CARRIED. 4. Special Presentations Police Officer Lifesaving Efforts Recognized - Sgt. Wood and Officer Taylor were recognized by EMS Director Kurt Hardin and Mayor Foster for performing lifesaving efforts at the scene of an accident. Proclamation Declaring May as Bicycle Commuter Month - Mayor Foster read the proclamation and presented it to Duncan Green from Intercity Transit. Mr. Green then shared some fun facts about the Bicycle Commuter Challenge. FFA Ag Issues Forum Presentation - Mike Mensonides and 5 students gave a 10 minute presentation on the Hirst Decision. 5. Public Comment- None 6. Consent Agenda a. Minutes - Regular meeting March 28, 2017 & Study Session April 4, 2017 b. Payables - Checks #68711 - #68813 Totaling $474,246.93 17 -143 MOTION BY MOLLY CARMODY TO APPROVE THE CONSENT AGENDA. SECONDED BY EJ CURRY. MOTION CARRIED. 7. Public Hearing - None Scheduled S. New Business - a. Resolution S76 - Endorsing the Thurston Community Economic Alliance Strategic Plan - Information presented by Community Development Director Grant Beck. 17 -144 MOTION BY JOE DEPINTO TO APPROVE RESOLUTION S76. SECONDED BY MOLLY CARMODY. MOTION CARRIED. 4 -11 -17 17 -14S 10 11 Agenda Item 6a Minutes Page 2 of 3 Old Business - Adopt Resolution No. S77 Nunc Pro Tunc - New number assigned to Resolution No. 568 which was adopted on March 28, 2017. MOTION BY JOE DEPINTO TO APPROVE. SECONDED BY TRACEY WOOD. MOTION CARRIED. 4 -11 -17 Department Updates- Michael Grayum updated the Council on the following: • Emergency Management Meeting • Public Safety - 2 of the 3 vehicles have been delivered. • Highlights from the Unified Development Code Open House • Will be meeting with the Food Truck Association • Chat with the Chief at Mr. Doug's on April 12th from 1 -2:30 • Encouraged Council to register for the Small City Connector Meeting on 4/19/17 in Tenino. • Arbor Day Celebration April 28th, 2017 at Yelm High School. Mayor and Council Initiatives Councilmember Carmody attended the Community Investment Partnership and has a meeting scheduled with Councilmember Stillwell, City Administrator, Judge Meyer and the Prosecutor and Public Defender to discuss incarceration costs. Councilmember Littlefield attended the Emergency Management meeting last week. Councilmember Stillwell thanked Council for endorsing the Economic Development Strategic Plan. Councilmember Wood attended the Emergency Management meeting. Councilmember DePinto thanked City Administrator, Michael Grayum and Chief Stancil for taking care of the squatter issue for one of our property owners. Councilmember Hendrickson attended the Emergency Management meeting. Mayor Foster attended the Change of Command of I CORPS at JBLM, National Day of Service for Mayors, Emergency Management exercise, Thurston Regional Planning meeting and Yelm Chamber meeting. Chief Stancil - reported on the Emergency Management meeting and the possible upcoming training in Emmetsburg Maryland in 2018 on Recovery. Agenda Item 6a Minutes Page 3 of 3 12. Executive Session - no session scheduled. 13. Correspondence included Thurston County Elections Filing Week flyer Yelm Area Chamber of Commerce - What's Happening (April 2017) The Phoenix Rising School Open House April 14, 2017 1 -4:30. 17 -146 MOTION BY TRACEY WOOD ADJOURN, SECONDED BY RUSS HENDRICKSON. MOTION CARRIED. 14. Adjourned at 7:03 pm. Attest: JW Foster, Mayor Lori Mossman, City Clerk These minutes record the official actions of the Yelm City Council. Complete recordings are available on the city website at www.ci.yelm.wa.us. 4 -11 -17 VOUCHER APPROVAL FORM The following is a list of checks approved for payment at ICowsdal�, council Payroll Direct Deposit-Employee xxxxx xxxxx $ 31,63 8.29 iPayroll Checks - Employee 68814 68814 $ 730.88 Payroll A/P Checks xxxxx xxxxx $ - iPawyrolll A/P EFT & Drafts xxxxx xxxxx $ 81886. 84 A/P Checks /Voucher 68815 6 8908 $ 22 8,341.66 A/P Voucher EFT & Drafts xxxxx xxxxx $ 37,417.79 Utility Refunds xxxxx xxxxx $ - TOTAL $ 307,015.46 Mayor Councilmember Councilmember Councilmember Councilmember Councilmember Councilmember Councilmember CITY CLERK: ATTEST: The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment passed on a motion by at a regular council meeting held this 25th day of April 2017. 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QQxQ Cw Q z 0 F 0 w a w x w x Oil n �a �x O p N \ O un O N 6 \O C)-) �D rn �D F a � x� w 0 O N O \ W O Ln U] O O \ Z H F w za w x x�D 0w0a wFw0 x�Cxz CJ Q CJ H P'. W W x FZ� W U) U) x W W000000 0 ��zzzzzz� U] 0 F-) H W F •• F WFC a O • • F U) U) o ' •ozawoFF ww �Qxo��FF 00 F oww O n n FW F FME D FZ zx z z0a xcn00z Ha H HfDL4 .7w W H xw x xz>c Fwxx wU) ww�D w U)CxUw 0 Agenda Item 4 Presentations -May is Mental Health Awareness Month May is Mental Health Awareness Month Proclamation Whereas mental health is part of overall health and Whereas one in five adults experiences a mental health problem in any given year and one in 17 adults lives with mental illness such as major depression, bipolar disorder or schizophrenia; and Whereas approximately one -half of chronic mental illness begins by the age of 14 and three - quarters by age 24; and Whereas long delays— sometimes decades —often occur between the time symptoms first appear and when individuals get help; and Whereas early identification and treatment can make a difference in successful management of mental illness and recovery; and Whereas it is important to maintain mental health and learn the symptoms of mental illness in order to get help when it is needed; and Whereas, every citizen and community can make a difference in helping end the silence and stigma that for too long has surrounded mental illness and discouraged people from getting help; Whereas public education and civic activities can encourage mental health and help improve the lives of individuals and families affected by mental illness; NOW, THEREFORE BE IT RESOLVED, I JW Foster, Mayor of Yelm, WA do hereby proclaim May 2017 as Mental Health Awareness Month in Yelm, WA to increase public understanding of the importance of mental health and to promote identification and treatment of mental illnesses and substance use disorders. AND BE IT FURTHER RESOLVED that all citizens, businesses, schools and community organizations are encouraged to take the " stigmafree pledge" at www.nami.org /stigmafree in observance of Mental Health Awareness Month. CITY OF YEL Yelm City Hall 105 Yelm Ave W Yelm WA 98597 360- 458 -3244 se Request Form for Yelm C ECEIV i APR 17 2017 (Located at First YPAC: 6c ,f 6" 17 507) and Mosman Avenue) Completion of this form is required to 1res # aNVI lawn area at Yelm City Park, and/or for one of the events listed below*. As per the Yelm Municipal Code (YMC) Title 9, Chapter 9.68 — The Yelm City Park is open to the public, and for all events not requiring the approval of the City Council, is available on a "first come first served basis." The following events require City Council approval: *Circus, carnival and traveling exhibition, *any religious or political meeting, and *a *oommunity wide event. Yelm City Park Facilities: (All available on "first come first served basis" – except * Pavilion). AII um� Restrooms Ball Field Stage ■lV "9WIIII1�iIIIII�IIIINII u—) t w; � Zip I GROUP SIZE Booths Play- * Pavilion ground (Center co „erect tables) I hereby agree on my part and for the organization I represent to abide by the City of Yelm Parks rules a —' policies (as per the Yelm Municipal Code) related to the use of park facilities which includes the following section on "applicant's responsibility.” • Applicant is responsible for obtaining all necessary permits, including appropriate health permit as needed. • Any applicanfi using park grounds and fboilnties accepts financial responsibility for any damage drone to said grounds. Application for use o'f a park, facility will constitute acceptance by the applicant of the responsibility stated above and willingness to comply WitlI all rules and regulations regarding the use of park facilities as prescribed by the CNt Council of the City of Yelm. In the event of damage, applicant will accept the City Council's estimate Oahe amount of same. • The applicant must exercise the utmost care in the use of Yelm's Parks and agrees to pro ect, indemnify and save the City of Yelm harmless from use of requested facilities *Croupsiorganix ti f onsorl �g community-wide" events must provide the city with proof of self - insurance. ef" VI� C " • Adult leaders of organizations using park facilities will remain with their groups during all activities and will e responsible for the observance of all rules. • All organizations and groups will, in all cases, clean and put in order the park grounds used by them before leaving. • Consumption of any intoxicating liquor on park premises without first obtaining lawful authority, is considered an act constituting disorderly conduct. • Smoking tobacco products by use of cigarette, cigar, pipe or any other smoking device inside the boundaries of —any park without first obtaining- lawful authority; -is unlawful. -- • Remaining after closing time prohibited. Hours of park accessibility at all parks is as follows - Winter hours: 6 am to 8 pm, (October 1 to I'a+larc 31) and Summer hours: 6 am to 11 pm (April 1 to September 30.) • Currently there is not a fee charged for use of the Parks, but donations are gladly accepted. • The City of Yelm is not responsible for lost and /or stolen items on city park property. • Yelm City Park is a public park, and is available on a "first come first served basis." Please be aware that when you reserve the pavilion facility, this does not restrict other activities in other areas of the park. • Please initial that you have read and understand all of the above rules and policies: ni Signature of erso aking request mate City of Yelm C: \DS \MYDOC U MENTS\ PARKS \C ITYPARK \YELMCITYPARKREQU ESTFORM, DOC Agenda Item 6c Yelm City P AC "RV R CERTIFICATE OF LIABILITY INSURANCE =1ag @A_1EbJIQIM0D1YVYY) 02/22/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(iss) must be endorsed, If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A Statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s), 1 rm an PRODUCER arwl -. John Adams COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS _.... Al)i"il w M14 -.... PO p& Y IA I' IPOLIO y d Xi AR TYPE OF INSURANCE mro unyn POLICY 1!rlMpt�l'4pYYYY kt,9�IrQ�Ia�Y'prY�r LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 COMMERCIAL GENERAL LIABILITY HDOG27856202 09/01/2016 09/01/2017 PRFMII;Fq (Fa orcurrenrPI 5 1 000 000 CLAiMS.MADE D OCCUR 5,000 ..m Agg,. . � ADV INJURYµ S 1,000,000 S$2,66 0 000 Named m„ , GENERAL AG GREGATE S 10.000,000 _ ..- _ .... , . N'V„ AL GFV,, ' Al E LIMIT APPI E S PER PRODUCTS - COMPIOP AGG s 2,000,000 m 1,;'A I — ........m . ............ _.. 1 "V;ww' x. y �" S AUTOMOBILE LIABILITY CM.1BINkLi SfNIaLE I Nd 41'1 A jEa- Cxlenll S1,000,000 0 4966 09/01/2016 09/01/2017 B` ANY AUTO I BODILY INJURY (Per person) S ALL OWNED SCHEDULED _001 .e-NIiI . "I(P- . ... —, e, AUTOS AUTOS BODILY INJURY (Per accident) S "ED lOftATYOAMAGE HIREDAU7O3 . �,. S S OCCUR UMBRELLA LIAB EACH OCCURRENCE S EXCESS LIAB ----- - ......__.. _.._....�.._. ....... .......... .... RETENTION S S WORKERS COMPENSATION Vv 5 'TA U- OTH AND EMPLOYERS' LIABILITY YIN Trues I u urc FG OFFICERlMEMBER EXCLUDED, NIA EACH ACCIDENT w S OYES S n�Ss'�broy p n i„Ig�) under ATtcMiS 6ex)w FL DISEASE SEASE.. POLICYV.W . ,.._.. u.�...'.�.._. EA EMPL LIMIT S I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, it more space Is required) Provisions of the policy apply -to the named insured's participation in the following activity during the policy-period shown above: Prairie Days June 22, 23, 24, 2017 PROVISIONS OF THE POLICY DO NOT APPLY TO THE SALE OR SERVING OF ALCOHOLIC BEVERAGES. CERTIFICATE HOLDER CANCELLATION To: Mayor JW Foster Yelm City Council Agenda Item 6d Release of Retainage Page 1 of 1 City of Yelm STAFF REPORT From: Chad Bedlington, Public Works Director Date: April 17, 2017 (April 25, 2017 City Council Meeting) Subj: Project Acceptance and Release of Retainage for 2014 AC Water Main Replacement (Schedule A) to South Bay Excavating, Inc. Attach: None Recommendation To accept and authorize the release of the retainage held in the amount of $27,600.08 to South Bay Excavating, Inc. for construction activities related to the City's 2014 AC Water Main Replacement (Schedule A) project. Background On May 13, 2016 the 2014 AC Water Main Replacement (Schedule A) project was advertised for construction and bids were opened on May 30, 2016. South Bay Excavating, Inc. was the lowest responsive bidder and was awarded a construction contract by City Council on June 23, 2016 for the project. The project was completed on October 12, 2016 with a final cost of $600,025.76. Inclusive of the contract execution is the requirement of a statutory retained amount equal to 5% of the construction contract. The City has held the retainage in a specified general fund account until release is authorized. There is no retainage bond with this project. Current Situation Staff recommends acceptance of the project and release of the project retainage to South Bay Excavating, Inc. All proper documentation has been received from the Departments of Revenue, Labor and Industries, and Employment Services and it has been determined that there are no liens against the project. Notification of Final Acceptance will be issued to South Bay Excavating, Inc. upon City Council approval to the release of retainage. Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 1 of 9 City of Yelm To: City Administrator Michael Grayum Mayor JW Foster Yelm City Council STAFF REPORT From Chad Bedlington, Public Works Director Maryanne Zukowski, PE, Public Works Manager Date: April 11, 2017 (for April 25, 2017 City Council Meeting) Subj: Thurston County Regional Planning Council (TRPC) Interlocal Agreement— Transportation Planning Services Attach: Interlocal Agreement Recommendation Authorize Mayor Foster to sign and execute the TRPC Interlocal Agreement for Transportation Planning Services. Funding Budget SEPA Mitigation Funds Available $ 68,936.00 2018 Funds required will be address in the 2018 budget process. Background The City previously collected SEPA traffic impact fees with a timeline for use of 6- years. We are near the expiration date of those funds. In order to design those improvements traffic analysis needs to be completed to provide the appropriate assessments of those projects. We are contracting with TRPC to complete the city analysis in order to design projects appropriately. The City has previously contracted work through interlocal agreements for this specialized work. This work is also required to be part of the Transportation Plan Update planned for 2018. Current Situation The City is required to update the Transportation Plan, an element of the Comprehensive Plan in 2018. In that plan, long range projects will be identified. TRPC can provide these needed planning services and staff move forward in the identification of specific projects and the preliminary design of the concurrency projects with this information. Staff is recommending contracting with TRPC in the amount of $68,936 for specialized planning services. April 14, 2017 Page 1 of 1 Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 2 of 9 INTERLOCAL AGREEMENT FOR PLANNING SERVICES This Agreement is entered into in duplicate by and between Thurston Regional Planning Council ( "TPRC "), and the City of Yelm ( "City). Recitals: WHEREAS, the general and special purpose jurisdictions and public institutions of Thurston County have joined together to form a Regional Planning Council known as Thurston Regional Planning Council (TRPC); WHEREAS, TRPC may provide, on a contractual basis, planning and technical assistance for member and nonmember agencies, as set forth in the TRPC By- laws and Agreement; WHEREAS, the City desires to enter into an Agreement with TRPC to perform certain planning services as hereinafter agreed to by both parties. NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises contained herein, the parties agree as follows: PURPOSE The general objective(s) of this Agreement shall be for TRPC to provide planning services to the City. RESPONSIBILITIES OF TRPC TRPC shall perform the following duties: In order to accomplish the general objectives (s) of this Contract, TRPC shall perform the duties in the Scope of Work (Attachment A). TRPC shall provide the necessary planning personnel and services to accomplish tasks related to projects approved by the City Council. These services shall be provided at the request of the City. TRPC shall prepare a scope of work and budget and provide it to the City for review and approval prior to the commencement of work on each project. In order to accomplish the general objective(s) of this Agreement, TRPC shall provide all services and materials specified in the scope(s) of work for each project. The scope(s) shall be incorporated into this Agreement by reference. All services and materials shall be provided in accordance with the scope(s) of work in a competent and Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 3 of 9 professional manner. To the extent that the scope(s) of work contains additional contract provisions or waives any provision in the body of this Agreement, the scope(s) of work shall control. TRPC shall be responsible for meeting timelines and budget as outlined in the individual scope of work and shall notify the City as soon as practical of any potential need for time extension or budget overrun. TRPC shall establish and maintain books, records, documents, and other evidence and accounting procedures and practices, sufficient to reflect properly all direct and indirect costs of whatever nature claimed to have been incurred and anticipated to be incurred for the performance of this Agreement. To facilitate the administration of this Agreement, separate project accounts shall be established and maintained within TRPC's existing accounting system. TRPC shall track employee time and expenses for all projects agreed to within this Agreement and provide the City with a monthly invoice, which will include an accounting of expenses and a status of work elements. The City and the State Auditor shall have full access to examine any such records with respect to all matters covered in this Agreement. TRPC shall not re- assign any portion of the work under this Agreement without prior written consent from the City. III. RESPONSIBILITIES OF THE CITY The City shall pay TRPC for planning services rendered as specified herein and as outlined in each scope of work within thirty (30) days of receipt of Invoice. In the event that a project extends to a subsequent calendar year, the City shall decide whether or not to carry over the funds into the new budget year. IV. OWNERSHIP OF MATERIALS Ownership of materials produced as part of this Agreement, including but not limited to documents, maps, computer data diskettes, etc. shall be the property of the City and shall be be made available upon request. V. PROHIBITION AGAINST ASSIGNMENT Neither this Agreement nor any interest therein may be assigned by wither party, without first obtaining the written consent of the other party. VI. DURATION OF THE AGREEMENT Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 4 of 9 The term of this Agreement shall begin when executed by both parties and shall automatically renew on January 1 of each year unless action is taken to terminate or revise this agreement. VII. TERMINATION Either party may terminate this Contract subsequent to providing written notice to the other party. This Agreement may be revised at any time upon Agreement of both parties. For each project, work may be modified or terminated by the City for reasonable cause at any time upon written notice to TRPC. In such event, the City will not incur further costs except that TRPC shall be entitled to compensation for any uncompensated services, which have been formed on that project as of the date of termination. VIII. EQUAL EMPLOYMENT OPPORTUNITY In connection with the execution of this Agreement, TRPC shall not discriminate against any employee or applicant for employment because of race, creed, marital status, age, color, sex, national origin, sexual orientation, or disability. IX. INDEMNIFICATION /HOLD HARMLESS TRPC shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, arising out of or resulting from the acts, errors, or omissions of TRPC in the performance of this Agreement except for injuries and damages caused by the sole negligence of the City. X. INSURANCE A. Minimum Scope of Insurance TRPC shall obtain insurance of the types described below: Automobile liability insurance covering all owned, non - owned, hired, and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) Form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial general liability insurance shall be written on ISO Occurrence Form CG 00 01 and shall cover liability arising from Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 5 of 9 premises, operations, independent contractors, and personal injury and advertising injury. As a member of a public insurance risk pool, TRPC cannot name the City as an additional insured. To fulfill this requirement, TRPC shall produce a letter of coverage indicating the scope, limits, and amounts of liability coverage they are entitled to under the insurance pool's Joint Protection Program. 3. Workers' compensation coverage, as required by the Industrial Insurance laws of the State of Washington. 4. Professional liability insurance appropriate to the Consultant's profession. B. Minimum Amounts of Insurance TRPC shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain the following provisions for Automobile Liability, Professional Liability, and Commercial General Liability insurance: 1. TRPC's insurance coverage shall be primary insurance as respect to the City. Any insurance, self- insurance, or insurance pool coverage maintained by the City shall not be in excess of TRPC's insurance and shall not contribute with it. 2. TRPC's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 6 of 9 E. Verification of Coverage TRPC shall furnish the City with a letter of coverage from their insurance pool evidencing the insurance requirements of TRPC before commencement of work. XI. INDEPENDENT CONTRACTOR TRPC shall be considered an independent contractor for purposes of this Agreement and neither it nor its officers or employees shall be considered employees or officers of the City nor shall they be entitled to any compensation beyond that provided herein. TRPC shall comply with all federal and state requirements governing its employees and officers, including but not limited to Labor and Industries coverage, tax withholding, and retirement benefits withholding. XII. REPORTS AND INSPECTIONS TRPC at such times and in such forms as the CITY may require, shall furnish to the CITY such statements, records, reports, data, and information as the City may request pertaining to matters covered by this Agreement. All of the reports, information, data, records, and other related materials, prepared or assembled by TRPC under' this Agreement are subject to public disclosure pursuant to Ch.. 42.17 RCW. To the extent allowed by Ch. 42.17 RCW, reports, information, data, records, and other related materials prepared or assembled by the TRPC under this Agreement that contain information that is personal and within a right to privacy exists, or that falls under' a statutorily- specified exemption from disclosure, will be exempt from disclosure. Generally, Chapter 42.17, R.C.W. requires disclosure of all but the most personal and sensitive information in City hands. XIII. GOVERNING LAW AND VENUE This Agreement shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by the laws of the State of Washington. Venue of any suit between the parties arising out of this Agreement shall be the Superior Court of Thurston County, Washington. XIV. COMPLIANCE WITH LAWS TRPC, in the performance of the Agreement, shall comply with all applicable federal, state, or local laws and ordinance, including regulations for licensing certification and operation of facilities programs and accreditation, and licensing of individuals, and any other standards or criteria as described in this Agreement to assure quality of services, Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 7 of 9 IN WITNESS WHEREOF, The City and TRPC have executed this Agreement as of the date and year written below. DATED this day of , 2017. COUNCIL CITY OF Yelm Its: THURSTON REGIONAL PLANNING Marc Daily Its: Executive Director Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 8 of 9 April 3, 2017 Scope of Services Purpose To develop a Subarea Dynamic Traffic Model for the City of Yelm. General Description of Services Thurston Regional Planning Council (TRPC) will develop a Subarea Dynamic Traffic Model using Dynameq software covering the geographic area of the City of Yelm and the adjacent urban growth area. TRPC will coordinate with City staff as needed during model development. Ongoing maintenance: a separate scope of services will be developed to ensure on -going maintenance of the model after development. Scope Model Development Task 1 — Project Management and Data Collection a. Monthly billing and status reports. b. Coordinate with City of Yelm on all phases of project. c. Collect traffic data: Intersection geometrics, timing plans, and traffic counts. Task 2 — Subarea Extraction, Land Use, Network Refinements, and Intersection Coding a. Determine study area (City and UGA) extract area from Regional model. b. Disaggregate Transportation Analysis Zones (TAZ) \ split zones to improve Citywide modeling. • Disaggregation of TAZs up to 100 splits. c. Reallocation of 2015 and 2040 Land Use to updated TAZ structure. d. Code 2015 subarea network from regional network conversion. e. Code 2015 intersection geometry, stop controls and signal timing plans. f. Code 2040 network and intersection geometry. Task 3 — Dynameq Model Trip -Table Development a. Extract regional model trip - tables (Base year (2015) and Future year (2040). b. Refine trip - tables by time and vehicle classes. Task 4 — Dynameq Model Calibration, Network Validation, and Dynamic Traffic Assignment (DTA) a. Validate network geometry and intersection control. a. Develop DTA specifications for assignments and analysis applications. b. Develop visualization of simulation results. c. Compare model output with field observations. Agenda Item 8a Thurston County Regional Planning Council (TRPC) Interlocal Agreement Transportation Planning Services Page 9 of 9 Task 5 — Establish Synchro Interphase with Dynameq Model a. Working with City staff, update signal timing plans with iterative process between Dynameq to Synchro, and Synchro to Dynameq. Model Application and Documentation Task 6 — Develop and Analyze Scenarios a. Develop up to 3 future scenarios networks and trip - tables. b. Conduct alternatives analysis, including evaluation of change and measures of effectiveness. Task 7 — Methodology Documentation a. Document results in a brief report. Budget and Timeline Tasks Budget Timeline Task 1 — Project Management and Data Collection $5,208 Ongoing One month after traffic Task 2 —Subarea Extraction, Land Use, Network Refinements, $15,419 counts are and Intersection Coding received (November, 2017) Task 3 — Dynameq Model Trip -Table Development $9,912 October, 2017 Task 4 — Dynameq Model Calibration, Network Validation, & $19,465 February, 2017 Dynamic Traffic Assignment (DTA) Task 5 — Establish Synchro Interface in Dynameq $4,816 March, 2018 Task 6 — Develop and Analyze Scenarios $8,791 March, 2018 Task 7 — Methodology Documentation $5,325 March, 2018 Total $68,936 Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 1 of 14 City of Yelm To: City Administrator Michael Grayum Mayor JW Foster Yelm City Council STAFF REPORT From Chad Bedlington, Public Works Director Maryanne Zukowski, PE, Public Works Manager Date: April 11, 2017 (for April 25, 2017 City Council Meeting) Subj: 1St Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award. Attach: 1. Bid Tabulations Signed 2. Review of Bids 3. Mandatory Bidders Responsibility Recommendation Authorize Mayor Foster to award the construction contract to Active Construction Inc. in the amount of $318,318.00 for the 1St Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE). Construction Funding Budget Transportation Improvement Board (TIB) Grant $ 246,400 Local Funds @ 20 % Match from 316 $ 61,600 Estimated non eligible Roadway Local Funds $ 30,000 $ 338,000 Contingency funds identified - $19,000 WSDOT Costs anticipated $ 4,924 Total Budget Construction Contract $361,924 Construction Contract Award Construction Contract $ 318,318 WSDOT Costs Anticipated 4,924 TOTAL Phase Costs Construction Contract $ 323,242 February 17, 2017 Page 1 of 2 Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 2 of 14 The award is within the budget provided in amended 2017 budget. The funding was adopted by City Council. Background City Council adopted the 1St Street (SR 507) Sidewalk Improvement Project (Mosman Ave SE to Washington Ave SE) in the 6 -year transportation improvement program (TIP). Grant funding was awarded in 2016 from the TIB. Current Situation The City received (7) bids. The Bid Tabulations received on April 12, 2017 for the project are attached to the staff report. Active Construction Inc., is the low bid. We are recommending award of the contract to Active Construction Inc., in the amount of $318,318.00. 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U 69 '.., b9 b9 69 U 0 69 b9 O 6A 69 a\ A O V, Q� 00 O O 69 Q1 U- O ro In C A N t+ %� 0 �! 0o O O oo V, O O A O v, O to to N O O O O In O O V, iii, U O O o0 0o A 0 0 0 0 0 0 o � N O. 6ri O O O 1 O O O O O O O O O O O O O O O O O O O O O O O O O 0 0 0 0 0 0 Cn Z a m Z 011100111111111111oPoa111111111 1111 o o p CG *� xW�to a C) 6 e b9 bA N b9 b9 b9 69 69 69 109 to b9 b9 19 b9 69 b9 A A b9 z N r '', z Ln .- W ''.. W J b,y yW J N A 69 .,W 69 b9 ,� N • N A �O min O •- V 1 to N .- to O� O� A O� oo bq , v, O d C'� � ti z O -,l O 1 w to A 0 O ON 0 0 LA l 0,0 to O! O O O O O U'O ,.n ,.n A O'0 0 O to 0 0 0 0 0 N 69 6A 0 tr 0 0 O 0.tn N N to O O O 00 O O N O A O O O O'.O O O O O vA O O O z O T 00' 000 ''0000000coo0oo'0000' CC= '0000 00000'0 H 0 0 0 0 0 1 0 0 0 0'1 1 0 1 1 1 0 1 1 0 0 0'1 0 0 1 0 0 0 0 0 0 0 0 0 Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 6 of 14 I 1O W y rn m 0CnK Zm* m D D = (D Z (D — G) o -00 Z 0 M K M z Cn � n � -0n�m CD � mmz� W Cn(Wn =v 0 00 Z C � PO z0 U) mW z0 �Z Z mm mZ Cn to A A A A A A A A A_ .A W W W W _j ON OC �y - CDD ►� y►� y v7� (n C ro- 0.0 -IV - roro CD �p� 7y trJ cD w O O O O w CD y o R. co ca, I w �[. % CD N t�o D o � n p r r y CD N N om CD � � � 0 � aEn c° �ro� O N? O O O O 7 CD Z O c CD Vi < 00 CD M to Z VJ Z Z z Cn V1 rp O o CD G CD Cn N O z O CD o M g CD W 0 n; X 7 CD =� R• CD m Z y a o a ,D 5 •� 5 p o o cD � c �� " C3 a C r y o. ro w ° ~� � o o 0 �• F o w Z a y y y y o CD 7J H CD F: 'Li N N ►w rr ►r ►-i ° ,� ry. ►. 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N;✓A i�7 O 4. to 0 N:- : O to ': O 00 to 0 0 0 0 0 0 0 O 0 O 0 0 to A O 000 O H O O O O O O O O O 0 O O 7 O! 0 O O 0 0 0 0 0 O 0 0 O 00 O O O O O O O ...... ..... .. ....... .. .... .,. „..��,......,,, ......,. „,,, „ ......... '+..q - ...... ,.....,........ 0: „ ..... O ..,... .... ....... O O O O O O .. ......., . .,..,,......... J LA 41 A �'N'O'NO A W.W ,2 A O 0 O O "A J (A CO) O I (n O to 0 N tr 69'...,69 v tr b9 to O 00 0 0 in 0 0 0o iA - t„0000000cn0000C, 00 0000000000000002 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t” -------- --------- --_ _m z I C' A 69 W 69 b9 W W �O b9 b9 b9 69 b9 69 69 b9 N 69 b9 E6 N b9 N 69 N 2 �O O f.: 1O O "O O '.. O ',, '�O ',, �O A 'O ',, —1 Q, J ',, O O O �° ° ° °°°°°° °°°°°°°°° C) o o o o O o oO o o o o o o O o ol Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 7 of 14 CONSULTING ENGINEERS April 14, 2017 Ms. Maryanne Zukowski, P.E. Public Works Manager City of Yelm 901 Rhoton Road SE Yelm, Washington 98597 SUBJECT: REVIEW OF BIDS, 1sT STREET SIDEWALK IMPROVEMENTS CITY OF YELM, THURSTON COUNTY, WASHINGTON G &O #16490.00 Dear Ms. Zukowski: On April 12, 2017, the City of Yelm received seven bids for the 1St Street Sidewalk Improvements project. The bids for the Base Bid and Schedule A ranged from $318,318 to $411,999. The Engineer's Estimate was $324,965. Each proposal was checked for correctness of extensions of the prices per unit and the total price. One correction was made; however, this correction did not change the position of the low bidder. We have provided a bid summary with this letter. The bidders and their respective bid amounts, including sales tax where applicable, are as follows: 1. Active Construction, Inc. (Tacoma, Washington) ..................... $318,318.00 2. Northwest Cascade, Inc. (Puyallup, Washington) ..................... $322,452.00 Engineer's Estimate .................................. ............................... $324,965.00 3. WS Contractors, LLC (Enumclaw, Washington) .. ....................$347,787.00 4. Hoffman Construction, Inc. (Enumclaw, Washington ) .............$363,899.25 5. NOVA Contracting, Inc. (Olympia, Washington) . ....................$379,850.00 6. Barcott Construction, LLC (Chehalis, Washington) .................$395,943.00 7. Rognlin's, Inc. (Aberdeen, Washington) .... ............................... $411,999.00 The low responsive bidder, Active Construction, Inc. of Tacoma, Washington, is currently a Washington State registered and licensed contractor and appears to have the relevant qualifications and experience to successfully perform the work the project will require. To our knowledge, the low bidder has not claimed bid error and no formal bidding protests have been recorded. In accordance with RCW 39.04, we have verified the low bidder, Active Construction, Inc. of Tacoma, Washington, has met the responsibility criteria. The Mandatory Bidder Checklist is attached for the City's file. 701 Dexter Avenue N., Suite 200 Seattle, Washington 98109 (206) 284 -0860 Fax (206) 283 -3206 Printed - recycled paper Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 8 of 14 Ms. Maryanne Zukowski, P.E. April 14, 2017 Page 2 Based on our evaluation, we recommend that the project be awarded to the lowest responsive, responsible bidder, Active Construction, Inc., 5110 River Road East, Tacoma, Washington 98443, pending TIB approval. Please contact us if you have any questions and/or require additional information. Sincerely, GRAY & OSBORNE, INC. Brian L. Sourwine, P.E. BLS /hh Encl. cc: Mr. Jason Phelps, P.E., Project Engineer, Transportation Improvement Board Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 9 of 14 Mandatory Bidder Responsibility Checklist The following checklist will be used in documenting that a Bidder meets the mandatory responsibility criteria. The Engineer should print a copy of documentation from the appropriate website to include with this checklist in the contract file. General Information Owner/Project Name: Project Number: City of Yelm — 1St Street Sidewalk Improvements G &O # 16490 Bidder's Business Name: Bid Submittal Deadline: Active Construction Inc. (ACI) 4/12/2017, 1:00PM Contractor Registration — littps: / /secure.lni.wa.gov /verify/ License Number: Status: ACTIVCI164JL, Active: Yes ® No ❑ Effective Date (must be effective on or before Bid Submittal Deadline): Expiration Date: 4/13/1984 11/07/2017 Current UBI Number — !Ltt.: /Lhr.w i.. roV /C 47ntent/C�47117 r11L1'1ne " /1 "e rl'tel "Tl7 l)LSslness /llyd/ HH UBI Number: Account: 273 001 533 Open ® Closed ❑ Industrial Insurance Coverage/Worker Compensation — 11ttf, s : /Amtre.lr_r_L_.wa..g.ov/vefi y/ Account Number: Account Current: 200,933 -00 Yes ® No ❑ Employment Security Department Number — Employment Security Department Number: 273001533 • Has Bidder provided account number on the Bid Form? Yes ® No ❑ • And /or have you asked the Bidder for documentation from Employment Security Department on account number? Yes ❑ No State Excise Tax Registration Number — littp: / /doL Gov/ content/ doinbuzsinessh�eistermybuzsiness /bLxl/ Tax Registration Number: Account: ACTIVCI164JL / 273 001 533 Open ® Closed ❑ Not Disqualified from Bidding — LlLLL �/Wyy Li 1.Wa�ov/Trad 4t icei14117{zL (LyAcaz( /AWcALcLiizAzfLi ies/Det)ariedC oiitractors /Cl( fat4lt Lsi.L Is the Bidder listed on the "Contractors Not Allowed to Bid" list of the Department of Labor and Industries? Yes ❑ No Excluded Parties Listing System (Federal Funded Projects) L�ttn L/w -vE Does the Bidder have an Active Exclusion? Yes ❑ No Checked by: Name: Date: CORY N TAYLOR 4/14/2017 (May 22, 2014) Page 1 of 1 K:AConstruction Contract Standards \02 Bid and Award PhaseA02 Award Phase http: / /dor.wa.gov/ content / doingbusiness/ registermybusiness /brd /default.aspx Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 10 of 14 Doing business Business types Register my business My account Audits Find taxes & rates Workshops & education Get a form or publication Find a law or rule We need your help. Take a 30 sec survey pa If "Non- revenue" appears after Tax Registration Number, the account is not registered with the Department of Revenue. However, it may be registered with other agencies in the state. Washington State Department of Rev, enure State Business Rem-& Database Detail TAX REGIISTRATICON NCO: 273,0101533, ACCOUNT COPENED:1,/1 /19,69,12:00:00A.M UIBI: 2730,0,1533 -. ACCOUNT CLOSED: OPEN ENTITY NAME: ACTIVE CONSTRUCTION INC BUSINESS NAME: MAILING ADDRESS: PO BOX 430, PU YA LLUIP, WA. 98371. - 0,16.2 ENTITY TYPE:: CORPORATION BUSINESS LOCATION: 51101 RIVER RD E'. TACOMA, WA'98443 2636 RE:SELLE:R PERMIT NO: A.16 0 :396 1.7 PE:RIWrF EFFECTIVE: 111120,16 NAILS CCODE': 2389...10, PERMIT EXPIRES: 12J31/20117' NA:ICS DEFINITION SITE PREPARATION CONTRACTORS FOR NON-COMMERCIAL USE ONLY 20,17 8:17 A1"9 CONTACT US I ABOUT US I QUESTIONS & ANSWERS I PRINTER FRIENDLY I CAREERS Espanol I Py—,6 !TR I Tagalog I Tieng Viet I ; o Acee,ss V4ayhm wow Your Pliva Cy 1 02070 WASHINGTON STATE DEPARTMENT OF REVENUE AND ITS LICENSORS. ALL RIGHTS RESERVED Uotel legiStlation assistance (SECRETARYOF STATE) 1 of 1 4/14/2017 8:16 AM ACTIVE CONSTRUCTION INC https:Hsecure.Ini.wa.gov/ verify /Detail.aspx ?UBI= 273001533 &LIC =AC... Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Page 11 of 14 Home Espanol Contact Soorch'i I &I WasIhiiigton State L"aepartamaent, of .AlLabor & Industries ACTIVE CONSTRUCTION INC Owner or tradesperson Principals GARMS, ROSENARIE A, PRESIDENT KOOKER, DENNIS D, PRESIDENT CECCANTI, DAVID L, PRESIDENT BERGLUND, DAVID R, PRESIDENT MORSE, SCOTT D, PRESIDENT SMITH, WALTER H, PRESIDENT SMITH, NORMA K, SECRETARY (End: 10/02/2003) Doing business as ACTIVE CONSTRUCTION INC A -Z Index Help My L&I Safety & Health Claims & Insurance Workplace Rights Trades & Licensing PO BOX 430 PUYALLUP, WA 98371 253 - 248 -1091 PIERCE County WA UBI No. Business type 273 001 533 Corporation Governing persons DAVID L CECCANTI DENNIS KOOKER; SCOTT D MORSE; DAVE BERGLUND; ROSEMARIE A GARMS; License Verify the contractor's active registration / license / certification (depending on trade) and any past violations. Construction Contractor Active. Meets current requirements. License specialties GENERAL License no. ACTIVC1164JL Effective — expiration 04/13/1984 - 11/07/2017 Bond Safeco Ins Co of America $12,000.00 Bond account no. 69SO09845 Received by L &I Effective date 05/11/2012 04/20/2012 Expiration date Until Canceled Bond Ihli lorry Help us improve 1 of 3 4/14/2017 8:14 AM ACTIVE CONSTRUCTION INC https:Hsecure.Ini.wa.gov/ verify /Detail.aspx ?UBI= 273001533 &LIC =AC... Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award Insurance Page 12 of 14 Valley Forge Ins Co $1,000,000.00 Policy no. 5093447379 Received by L &I 06/07/2016 Effective date 06/15/2016 Expiration date 06/15/2017 I nsu irai nce Ihlis airy Savings No savings accounts during the previous 6 year period. Lawsuits against the bond or savings No lawsuits against the bond or savings accounts during the previous 6 year period. L &I Tax debts No L &I tax debts are recorded for this contractor license during the previous 6 year period, but some debts may be recorded by other agencies. License Violations No license violations during the previous 6 year period. Workers' comp Do you know if the business has employees? If so, verify the business is up -to -date on workers' comp premiums. This company has multiple workers' comp accounts. Active accounts L &I Account ID Account is current. 200,933 -00 Doing business as ACTIVE CONSTRUCTION INC Estimated workers reported Quarter 4 of Year 2016 "Greater than 100 Workers" L &I account representative T4 / JULIE SUR (360)902 -4825 - Email: SURJ235 @lni.wa.gov 'Tr rack thli. contmc[or ,` Workplace safety and health Check for any past safety and health violations found on jobsites this business was responsible for. Inspection results date 01/16/2015 V11011 aiont Inspection no. 317608610 Location 150th St. KPN and Wright Bliss Gig Harbor, WA 98335 Inspection results date 11/06/2014 No violations Inspection no. 317611408 Location SE 162 st 132nd Ave. SE Kent, WA 98030 Inspection results date 07/17/2014 No violations Inspection no. Help us improve 2 of 3 4/14/2017 8:14 AM ACTIVE CONSTRUCTION INC https:Hsecure.Ini.wa.gov/ verify /Detail.aspx ?UBI= 273001533 &LIC =AC... Agenda Item 8b First Street (SR 507) Sidewalk Improvements (Mosman Ave SE to Washington Ave SE) Construction Contract Award 317381705 Page 13 of 14 Location MIDDLE FORK RD. North Bend, WA 98045 Inspection results date 11/08/2011 vl of a I[l ont Inspection no. 315259986 Location Wollochet Dr W and East Bay Rd Gig Harbor, WA 98329 © Washington State Dept. of Labor & Industries. Use of this site is subject to the laws of the state of Washington. Help us improve 3 of 3 4/14/2017 8:14 AM nda Item 8b First Street (SR 507 jd i%a (�m st'4 empntS,,,(M"i m �1 /e � � �) f f�} �r tt t yard �� Af 14 Anenda Item 13 Cnrresnnndence piiu "'I N�� IIIIIU p�1111U�4N1b�j �Dlu PRE - AGENDA 8:30 a.m. — 11:00 a.m. Friday, May 5, 2017 The TRPC pre- agenda provides our members the opportunity to review the topics of the upcoming TRPC meeting. This information is forwarded in advance to afford your councils and boards the opportunity for discussion at your regular meetings. This will provide your designated representative with information that can be used for their participation in the Regional Council meeting. For more information, please visit our website at www.troc.orp. Consent Calendar ACTION These items were presented at the previous meeting. They are action items and will remain on consent unless pulled for further discussion. a. Approval of Minutes —April 7, 2017 b. Approval of Vouchers c. Approval of RTIP Amendment 17 -05 d. Approval of Indirect Cost Proposal North Lewis County Industrial Access Update PRESENTATION The North Lewis County Industrial Access (NLCIA) project will identify ways that transportation can support industrial job growth and retention in the north Lewis and south Thurston County areas. Technical analysis is wrapping up, revealing a suite of strategies to improve transportation access and freight mobility in this area. MPO Boundary Discussion 1ST REVIEW Our Metropolitan Planning Organization (MPO) boundary currently covers roughly the cities of Lacey, Olympia, and Tumwater and the adjacent 20 -year growth area. Staff will present an overview of the pros and cons of changing to a county -wide metropolitan planning area. Request to Reauthorize CMAQ Regional Transportation Grant 1ST REVIEW Intercity Transit requests TRPC reauthorize $63,050 in Congestion Mitigation & Air Quality (CMAQ) Improvement grant funds from the "Sustainable Public Transportation —A Community Conversation Project" (awarded in 2015) to the "Bus Stop Enhancements for Safety and Accessibility Project" (awarded in 2016). TRPC will review this request in May and take action in June. RTIP Amendment 17 -06 1ST REVIEW WA State Dept. of Transportation has requested an amendment, in order to add a new project. The project title is SR 8/W of Mox Chehalis Rd to E of Winslow Dr SW — Paving project, and includes design and construction. This is a paving project which will raise the pavement condition rating to within adopted standards. TRPC will be asked to take action on the proposal in June. Ethics Policy & Nondiscrimination Policy 1ST REVIEW TRPC receives federal transportation funding, and therefore must have a written ethics policy. The policy, which was last adopted by the Council in 2006, has been extensively re- written based on guidance from the Association of Metropolitan Planning Organizations (AMPO). TRPC will review this request in May and take action in June. TRPC 5011 Anniversary DISCUSSION Council will continue to discuss TRPC's 50th Anniversary. Mid -Year Program Update INFORMATION Staff will provide an update on progress and current activities on Council priorities and Work Program activities. Feedback from members and any revised staff direction will be discussed. Council Retreat DISCUSSION This year the retreat is scheduled for June. This agenda item will provide an opportunity for an open discussion on issues and areas the Council would like to cover in this year's retreat. Report from Outside Committee Assignments INFORMATION Member Check In DISCUSSION Executive Director's Report INFORMATION