03/24/1999 Minutes
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CITY OF YELM
CITY COUNCIL MINUTES
MARCH 24,1999,7:30 P.M.
YELM CITY HALL COUNCIL CHAMBERS
Mayor Wolf called the meeting to order at 7:30 p.m. All present joined in the flag
salute.
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Council present: Martha Parsons, Velma Curry, Glen Cunningham and Adam Rivas.
Don Miller was excused. Guests: Steve Hillmer, NVN; Rocky Birkland, Sheila
Wilson~ Yelm Community Schools; Tom Skillings, Skillings Connolly. Staff: Shelly
Badger, Ken Garrnann, Brian Asmus, Tim Peterson, Gary Carlson, Jeff Eaton, 'Jon
Yanasak and Agnes Bennick.
Agenda Approval
MOTION BY ADAM RIVAS, SECONDED BY VELMA CURRY APROVING
THE AGENDA WITH ITEMS 8 AND 9 REVERSED. CARRIED.
Minutes Approval
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE MARCH 10,1999 MINUTES AS PRINTED. CARRIED.
V oucher Approval.
MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS
APPROVING PAYMENT OF CHECKS #10423 - 10485 TOTALING $89,598.57.
CARRIED.
Payroll Approval.
MOTION BY VELMA CURRY, SECONDED BY GLEN CUNNINGHAM
APPROVING PAYMENT OF THE MARCH 1999 PRELIMINARY PAYROLL.
CARRIED.
Introductions: Ken Garmann introduced Gary Carlson, the new building inspector.
When asked what his first task was Carlson responded chasing chickens. Jon'
Yanasak introduced Jeff Eaton, the new Sewer System Operator. Eaton said he is
excited about working at the new plant and reuse system. Council welcomed both.
Public Comment/Questions. Ken Garmann, speaking as a private citizen, expressed
concern about the closing of the local Puget Sound Energy office. Jon Yanasak added
that the local office had been very supportive in advising'the City when power was
going to be disconnected to a site providing power for a STEP tank. Councilmember
Parsons added, and Mayor Wolf concurred that the office would be closing at the end
of April. Councilmember Cunningham also expressed concern about service levels.
Sheila Wilson requested that Council consider allowing an exception from City
Standards for a community recycling site at the high school. Students have worked
hard to locate a recycling center in the community again and the school will not be
able to find funds injt's budget to pave or to enclose the containers.
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9. Ordinance No. 659 amending the Yelm Development Guidelines to provide standards
for mailbox centers. Shelly Badger presented an overview, of the project stating that
the post office is now required to offer route delivery to residents in the City. In
response to Postmaster Al Prigg contaCting the City to discuss the location of
mailboxes, staff developed standards to accommodate mailboxes which will, in most
cases, be located in the City's right-of-way. The Planning Commission held a public
hearing and recommends that the City approves minimum standards for the'placement
and construction of mailbox clusters. The proposed standards require that there be at
least one mailbox centerp'erblockand that the cluster be constructed of wood. An
optional roof design is included in the standards. The post office would maintain a list
of requests for home delivery service and suggest whom to contact when additional
delivery requests are received for a specific block. The individual( s) requesting home
delivery would be responsible for constructing the cluster unless they could persuade
Borne of their neighbors to share the costs.
Al Prigg added that the post office is required to offer delivery to anyone located
outside a ~ mile radius of the post office. The relocation to the new site placed the
City core outside that radius. Most blocks would have two clusters containing
between two and six mailboxes, depending on the number of homes on the block.
The US Postal Service has some additional requirements for mailboxes and would be
responsible for notifying customers when mail delivery would be suspended due to an
individual mailbox or a cluster not meeting standards.
Additional discussion concerned maintenance responsibility, the process of gathering
partners and sharing costs, the physical appearance of a clu~ter in someone's yard,
manufactured locking metal clusters, and if the new standards would be to new
construction or to any new mailbox. Badger added that without the guidelines each
lot could have a mailbox post in the City's right-of-way. Mayor Wolf asked what
would happen on a street where delivery currently exists on one side of the street but
not the other? Prigg responded that any existing service would remain unchanged. He
added that as a rural delivery provider he requires that new customers cluster
mailboxes to reduce service costs. He also would check out cluster locations to avoid
placing one in front ofsomeone,'s picture window.
99-54
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
ADOPTING ORDINANCE 659 AMENDING THE YELM DEVELOPMENT
GUIDELINES BY ADDING STANDARDS FOR MAILBOX CENTERS.
CARRIED. Opposed: Councilmember Rivas.
Mayor Wolf requested that Tim Peterson follow-up with the school concerning the
recycling center after tonight's meeting so they wouldn't have to sit through the whole
meeting. Shelly Badger added that a work session concerning a new public works
facility is scheduled for a later place in the meeting and that discussion will include 1)
if the City want's a permanent recycling site at that location; 2) how soon could it be
build; 3) if it could be built soon, would that allow temporary placementwithout the
usual requirements.
8. Jon Yanasak presented a 30-minute video showing construction progress at the
WWTP since September. The next video update will be at the April 14 meeting.
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Tom Skillings reported on construction progress. He is pleased with the quality of
work performed by Venture Construction and believes the concrete work is the best he
has seen. The completion date hasbeen extended to mid June -mid July and costs
remain under the contract amount. Reclaimed water lines have been laid from the
WWTP to Cochrane Park and the school. Water will go to the fire station, the City's
parks, two churches and a private residence. Work is also undelWay at Cochrane Park
and should be completed at approximately the same time as the WWTP.
10. ,New Business:
a. Yelm Chamber of Commerce request for funding. Shelly Badger reported that in a
letter to the City, the Chamber requested $900 to help support costs of tourism,
economic development and other services.
99-55 MOTION BY GLEN CUNNINHAM, SECONDED BY MARTHA PARSONS
APPROVING A $900 EXPENDITURE FROM THE PLANNING DEPARTMENT'S
BUDGET TO SUPPORT THE CHAMBER'S WORK. CARRIED.
b. Ordinance 660 - Amending the 1999 Budget by changing ajob title, step and salary
due to a higher level of qualifications than anticipated when hiring a new employee
for the Sewer Department.
99-56 MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS ADOPTING
ORDINANCE 660 AMENDING THE 1999 BUDGET SALARY SCHEDULE TO
REFLECT APPROPRIATE CHANGES FOR HIGHER LEVEL OF SKILLS FOR A
NEW SEWER DEPARTMENT EMPLOYEE. CARRIED.
c. Ordinance 661 - Amending the 1999 Budget by changing a job title, step and salary
due to a reduction in responsibility from "Building Official" to "Building Inspector"
level.
99-57 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
ADOPTING ORDINANCE 661 AMENDING THE 1999 BUDGET SALARY
, SCHEDULE TO REFLECT CHANGES APPROPRIATE FOR REDUCED LEVEL
OF SKILLS FOR THE NEW BUILDING INSPECTOR. CARRIED.
d. Ordinance 662 - Amending the 1999 Budget by repealing and replacing Ordinance
630 which granted a $200 per month stipend to the Public Works Superintendent
while providing building inspection services to the City and by granting a $100 per
mO,nth stipend to the Public Works Superintendent for providing building official
services.
99-58 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS ADOPTING
ORDINANCE 662 REPEALING AND REPLACING ORD. 630 AND GRANTING
A MONTHLY $100 STIPEND TO THE PUBLIC WORKS SUPERINTENDENT
FOR PROVIDING BUILDING OFFICIAL SERVICES. CARRIED.
e. Friends of the LibrarY Proclamation
99-59 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY
APPROVING THE FRIENDS OF THE LIBRARY PROCLAMATION. CARRIED.
f National Youth Services Day Proclamation
99-60 MOTION BY VELMA CURRY, SECONDED BY MARTHA PARSONS
APPROVING THE NATIONAL YOUTH SERVICES DAY PROCLAMATION.
CARRIED. . ·
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i 1. Old Business:
a. Yelm Creek Grant Application Rankings. Ken Gannann reported the City received a
letter from the Department of Agriculture proposing a Floodplain Management Study
for Yelm Creek and setting November as the projected starting time. Additionally, the
Yelm Creek project has been ranked 2nd in the county in the FCAAP Grant
Application process.
12. Reports:
a. City Council Liaison Reports
1) City Hall, Councilmember Curry - written report provided.
2) Court, Councilmember Curry - written report provided
3) Public Works, Ken Garmann reporting for Councilmember Miller. Garmann
announced the selection of Rail Advisory Committee members. A written report was
provided.
(a) Public Works Yard Work Session. To allow those attending to hear the remainder of
City business, the remaining agenda items were moved forward.
4) Park/Park Use Requests, Councilmember Parsons - No Report
5) Police - Brian Asmus reported on schedules and that the new 1999 vehicle had
arrived. The 1999 vehicle will go to Corporal Bourgeois and his 1998 vehicle will
pass to another officer. A grant has been received to purchase a Mobile Data
Terminal for the 1999 vehicle.
6) Planning, Councilmember Cunningham - No Report _
b. Mayor: Mayor Wolf reported on attending the Sister Cities Flag Raising, meeting
with constituents, school testing, meetings with the CAD, S1. Patrick's Dinner, Odd
Couple, Kiwanis' Citizen of the Year, Reuse tour and two Y2K meetings. Upcoming:
Town Hall Meeting, Sen. Swecker and Rep. Alexander, YHS Little Theater, 7-8:30
and the East Haven ribbon cutting on Friday at 3:00.
c. Council: Councilmember Curry reported on attending the Senior Center Board
Meeting and court.
13. Correspondence was listed on the agenda.
14. Adjourn 9:05 p.m.
K1tn~iM~; 1J4
Attest:
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, , Ltt "f/ '\LlJi;)t,/y~e;
Agn P. Bennick, City Clerk
Yehn City Council Minutes
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