06 27 2017 Updated PacketAGENDA
YELM CITY COUNCIL MEETING
► UPDATE TUESDAY, JUNE 27, 2017 6:00 P.M.
Website Viewing: Clicking on agenda items will open associated documents including staff reports,
resolutions, ordinances, etc. Note: some agenda items may not have attachments.
1. Call to Order
2. Roll Call
3. Agenda Approval
4. Special Presentations-
Student of the Year (2016 -17)- Nolan Lyle
5 min LED Giveaways- Christine Hoffman, Puget Sound Energy
5. Public Comment — Please complete a blue speaker's card and present it to
the meeting recorder. Comment topics should not appear elsewhere on the
agenda. Time (three minutes per speaker) and the number of speakers (five)
are limited and may be adjusted to meet agenda requirements.
6. Consent Agenda
a. Minutes; Regular meeting June 13, 2017
b. lo. Payables; Checks #69174- #69250 Totaling $278,114.86
C. City Park Request- Prairie Street Rod Association (PSRA) 30" Annual Car
Show, August 5 & 6, 2017, Community Wide Event
7. Public Hearing- none scheduled
8. New Business -
a. 2017 Emergency Pavement Repair Project -TIB Grant Agreement
Presenter: Chad Bedlington, Public Works Director
Attachments: Staff Report, TIB Grant Agreement
Fort Stevens Elementary Pedestrian Improvements - Professional
Services Agreement- WHPacific, Inc.
Presenter: Maryanne Zukowski
Attachments: Staff Reports, Agreement
ACTION
ACTION
ACTION
ACTION
C. Ordinance No. 1023, Updating Title 18 YMC Unified Development Code ACTION
which removed specific buffers for Marijuana Retailers from the Zoning
Code
Presenter: Tami Merriman, Associate Planner
Attachments: Staff Report, Ordinance No. 1023
9. Old Business- none scheduled
10. Department Updates-
11. Council and Mayor -
Councilmember Curry represents Yelm on the following committees.
• Thurston County Solid Waste
• Yelm Adult Community Center
Advisory Committee (SWAC)
• Yelm Finance Department
• Yelm Public Safety Committee
Committee
Yelm Public Works Committee
• SE Thurston County Fire
Authority Liaison
Councilmember Carmody represents
Yelm on the following committees.
• Intercity Transit Board
0 Community Investment
• Yelm Community & Economic
Partnership (CIP)
Development Committee
• Yelm Finance Department
• Yelm Public Safety Committee
Committee
Councilmember Littlefield represents
Yelm on the following committees.
*Thurston Thrives steering committee
Councilmember Hendrickson represents Yelm on the following
• Yelm Community & Economic Development Committee
Councilmember Stillwell represents Yelm on the following committees
• Thurston County EDC Board • Yelm Finance Department
12. Executive Session- no session scheduled
13. Correspondence (Correspondence is available upon request)
Yelm Election Precincts Map for 2017
Thurston County Auditor News - Ballots mailed to Military and Overseas
Voters for August 1 Primary Election
Thurston Regional Planning Council Pre - Agenda Friday, July 7, 2017, 8:30-
10. 11:OOam
Chamber of Commerce After Hours Open House, Thursday, June 29, 2017,
5:07 — 7:30 pm
14. Adjourn
Committee
• Yelm Public Safety Committee
Councilmember Wood represents Yelm on the following committees.
• Thurston Regional Planning
Yelm Public Works Committee
Transportation Council (TRPC)
• TComm 911 Admin Board
Councilmember DePinto represents
Yelm on the following committees.
• Thurston County Law and
• South Thurston Economic
Justice
Development Initiative group
• Yelm Public Safety Committee
(STEDI)
• Yelm Community & Economic
Development Committee
Councilmember Hendrickson represents Yelm on the following
committees.
• Thurston County EMS -Medic
• Yelm Emergency Operations
One
Board
• Yelm Public Works Committee
Mayor Foster represents Yelm on the
following committees.
• Yelm Community & Economic
• Yelm Finance Department
Development Committee
Committee
• Thurston County Mayor's Forum
• Yelm Public Works Committee
• Thurston Regional Planning
• Yelm Emergency Operations
Council
Board
• South Sound Military and
0 Nisqually River Council
Community Partnership
12. Executive Session- no session scheduled
13. Correspondence (Correspondence is available upon request)
Yelm Election Precincts Map for 2017
Thurston County Auditor News - Ballots mailed to Military and Overseas
Voters for August 1 Primary Election
Thurston Regional Planning Council Pre - Agenda Friday, July 7, 2017, 8:30-
10. 11:OOam
Chamber of Commerce After Hours Open House, Thursday, June 29, 2017,
5:07 — 7:30 pm
14. Adjourn
Upcoming Meetings
Council Study Session, Wednesday, July 5, 2017 has been cancelled
Regular City Council Meeting, Tuesday, July 11, 2017, 6:00 pm, Public Safety Building
Regular City Council Meeting, Tuesday, July 25, 2017, 6:00 pm, Public Safety Building
CITY OF YELM
MEETING INFORMATION
All regular Yelm City Council meetings are audio recorded. A $5.00 per CD (prepaid)
fee is required. For information about obtaining a copy of the proceedings, please call
360.458.8402.
Public comments are welcome. However, in order to proceed with scheduled agenda
items the allowable time per speaker is limited to 3 minutes and the number of speakers
limited to five. Comments during the public comment portion of the meeting should not
be associated with measures or topics appearing elsewhere on the agenda and should
not address topics for which public hearings have been conducted or are anticipated.
It is the City of Yelm's policy to provide reasonable accommodations for people with
disabilities. If you are a person with a disability and in need of reasonable
accommodations to conduct business or participate in government processes or
activities, please contact Lori Mossman, at 360.458.8402 at least four (4) working days
prior to the scheduled event. The City of Yelm is an equal opportunity provider and
employer. The Preliminary Agenda and Approved Council Minutes are available at
www.yellirrnwa.ov. For information on the Americans with Disabilities Act and the Title VI
Statement, click this link htt : / /www.cii. ellirrn . wa.us /hurrnan- resources /.
Student of the Year Jurie 2017
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Agenda Item 6a Minutes
Page 1 of 3
YELM CITY COUNCIL REGULAR MEETING
TUESDAY, JUNE 13, 2017 MINUTES
PUBLIC SAFETY BUILDING
206 MCKENZIE AVE.
YELM, WA
Mayor Foster called the meeting to order at 6:00 pm.
2. Roll Call Present: El Curry, Molly Carmody, Jennifer Littlefield, Tad Stillwell,
Tracey Wood, Joe DePinto and Russ Hendrickson.
3. Agenda Approval
17 -161 MOTION BY RUSS HENDRICKSON APPROVING THE AGENDA AS
PRESENTED. SECONDED BY TRACEY WOOD. MOTION CARRIED.
4. Special Presentations -
Student of the Month (May) - Stella Ferrulli
Mayor Foster read Stella's bio and presented her with a plaque.
5. Public Comment -
Jay Yates, Eagle Scout troop #268, thanked the Council and Public Works
Manager Maryanne Zukowski for allowing him to complete his Eagle Scout project
by installing 180 "buttons" (informational plaques) to storm drains throughout
Yelm warning about pollutants.
Steve Klein would like Council to reconsider allowing the Yelm Chamber to use the
Yelm Community Center at no cost. Mr. Klein asked that Council discuss this
matter at a Study Session.
6. Consent Agenda
a. Minutes - Regular meeting May 23, 2017 & Study Session June 6, 2017.
b. Payables - Checks #69104 - #69173 Totaling $497,360.47.
C. City Park Request- Family Fun Day, July 8, 2017.
Longmire Park Request, Yelm Lions Club -Movie Nights 7/1/17; 7/IS/17;
7/29/17; 8/12/17 and 8/26/17, 5:00 pm - 11:30 pm.
d. Mosman Phase 2 Specialized Environmental Services Agreement -
WHPacific, Inc.
e. Synchro Model Update Professional Services Contract -Shea, Carr &
Jewell, Inc. DBA SCJ Alliance Consulting.
17 -162 MOTION BY RUSS HENDRICKSON TO APPROVE THE CONSENT AGENDA.
SECONDED BY EJ CURRY. MOTION CARRIED.
7. Public Hearing - none scheduled
S. New Business -
a. Non Discrimination Policy Agreement (NDA) with the Washington State
Department of Transportation (WSDOT)
17 -163 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO SIGN AND
EXECUTE THE PROFESSIONAL SERVICES AGREEMENT FOR SPECIALIZED
ENVIRONMENTAL SERVICES, UPON APPROVAL FROM THE WASHINGTON
6 -13 -17
Agenda Item 6a Minutes
Page 2 of 3
STATE DEPARTMENT OF TRANSPORTATION (WSDOT). SECONDED BY
RUSS HENDRICKSON. MOTION CARRIED.
b. Mosman Phase 2 Specialized Real- Estate Services, Professional Services
Agreement -Epic Land Solutions, Inc. DBE firm
17 -164 MOTION BY MOLLY CARMODY AUTHORIZING MAYOR FOSTER TO SIGN
AND EXECUTE THE PROFESSIONAL SERVICES AGREEMENT FOR
SPECIALIZED REAL - ESTATE SERVICES. SECONDED BY EJ CURRY. MOTION
CARRIED.
C. City Splash Park - Professional Services Agreement with WHPacific, Inc.
17 -165 MOTION BY MOLLY CARMODY AUTHORIZING MAYOR FOSTER TO SIGN
AND EXECUTE THE PROFESSIONAL SERVICES AGREEMENT FOR
SPECIALIZED ENVIRONMENTAL SERVICES FOR THE CDBG FUNDED
SPLASH PARK. SECONDED BY TRACEY WOOD. MOTION CARRIED.
d. Dancing Dog Farm & Rescue Service Provider Agreement
17 -166 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO EXECUTE
AN AGREEMENT BETWEEN THE CITY OF YELM AND DANCING DOG FARM &
RESCUE (DDF &R) FOR DOG FOSTERING AND ADOPTION SERVICES.
SECONDED BY RUSS HENDRICKSON. MOTION CARRIED.
e. Design Contract -2017 Asbestos Cement Water Main Replacement
17 -167 MOTION BY TRACEY WOOD AUTHORIZING MAYOR FOSTER TO SIGN A
CONTRACT IN THE AMOUNT OF $iS3,482.40 WITH PARAMETRIX, INC.
FOR DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE
2017 ASBESTOS CEMENT (AC) WATER MAIN REPLACEMENTS. SECONDED
BY JOE DEPINTO. MOTION CARRIED.
9. Old Business -
Ordinance No. 1022, Unified Development Code Update
17 -168 MOTION BY JOE DEPINTO ADOPTING ORDINANCE NO. 1022 UPDATING
THE UNIFIED DEVELOPMENT CODE IMPLEMENTING NEW AND UPDATED
POLICIES OF THE COMPREHENSIVE PLAN AS RECOMMENDED BY THE
YELM PLANNING COMMISSION. SECONDED BY TRACEY WOOD.
DISCUSSION FOLLOWED REGARDING THE 1000' BUFFER OF MARIJUANA
RETAIL FROM SCHOOLS AND DAYCARES. 6 -AYES, 1- OPPOSED. MOTION
CARRIED.
10. Department Updates-
Michael Grayum updated the Council on the following:
• Congratulations to Yelm High School Seniors.
• "Meetings with the Mayor" is going well.
• "Chat with the Chief' is scheduled for Wednesday, June 14, 2017 at 1:00.
• Prairie Days Parade is on Saturday (instead of Thursday) June 24, 9:30
am.
STP Race meeting Friday with Cascade Bicycle Club and Yelm School
District.
Skate Park is closed for now due to vandalism and burning of the porta-
potty.
6 -13 -17
Agenda Item 6a Minutes
Page 3 of 3
• Vandalism at the Yelm Community Center bathrooms
• Yelm Police Department has received their third new vehicle.
• Received a $5,000 Sidewalk repair grant from AWC.
• Applying for a $125,000 Department of Justice grant to fund 50% of the
salary and wages a new Police Officer.
• Lacey has the world's first 300 - degree training platform that Officers can
practice on.
• Increased Police presence will be at the Skate Park and Yelm Community
Center.
11. Mayor and Council Initiatives
Councilmember Curry attended the Yelm Senior Center meeting and the SE
Thurston County Fire Authority meeting.
Councilmember Carmody stated the Intercity Transit Board is going on the road
and will hold a meeting on June 20 from 4:30 -6:00 pm at the Yelm Community
Center and are asking for public input on their routes. Yelm Economic Summit will
be held on June 15, from 2:00 -4:00 at the Yelm Community Center.
Councilmember Stillwell attended the Yelm Finance Committee meeting and
the Yelm Public Safety meeting.
Councilmember DePinto commended Officer Tillman for a recent arrest.
Councilmember DePinto attended the South Thurston Economic Development
Initiative group meeting and the Yelm Community & Economic Development
Committee meeting.
Councilmember Hendrickson met with Chief Stancil, discussed the
Comprehensive Plan changes. FEMA turned down the application for some city
staff to attend training in Maryland in 2018. Attended the School Bond meeting.
We have received new software on speed signs.
Mayor Foster reported that he and Councilmember DePinto coordinated clean up
events last weekend. Jason's Greenhouse has donated the hanging baskets
around town. Mayor Foster thanked City Administrator Michael Grayum and
department heads for taking care of business while he was out of town. The Mayor
met with some of the Skate Park youth and received some great ideas on where
the next Porta -Potty should be placed and how to stop future vandalism. They
expressed gratitude to the Mayor and Council on making the space available to
them. "Meetings with the Mayor" and "Chat with the Chief' have been a success.
Mayor Foster attended the Community Investment Partnership meeting.
Encourages Council to find someone to attend their meetings if they are not
available to attend.
12. Executive Session - no session scheduled.
13. Correspondence included
Invitation to an Intercity Transit Open House to discuss our Community's
Transportation Needs -Yelm Community Center on June 20, 2017, 4:30 -6:00 pm
17 -169 MOTION BY MOLLY CARMODY TO ADJOURN, SECONDED BY TRACEY
WOOD. MOTION CARRIED.
14. Adjourned at 7:00 pm
Attest:
JW Foster, Mayor Lori Mossman, City Clerk
These minutes record the official actions of the Yelm City Council. Complete recordings are
available on the city website at www.ci.yelm.wa.us.
6 -13 -17
VOUCHER APPROVAL FORM
The following is a list of checks approved for payment at II'oa�<<sda� V oaou�. 2 "T, 23i Il "T council
iPayroll Direct Deposit-Employee
xxxxx
xxxxx
$ 31,776. 89
iPayroll Checks - Employee
69174
69174
$ 730.88
iPayroll A/P Checks
xxxxx
xxxxx
$ -
iPawyrolll A/P EFT & Drafts
xxxxx
xxxxx
$ 8174 8.24
A/P Checks /Voucher
69175
69240
$ 197,257.26
A/P Voucher EFT & Drafts
xxxxx
xxxxx
$ 37,797.79
Utility Refunds
69241
69250
$ 11803. 80
TOTAL
$ 278,114.86
Mayor Councilmember
Councilmember
Councilmember Councilmember
Councilmember
Councilmember Councilmember
CITY CLERK:
ATTEST:
The above checks approved and signed by a majority of the Yelm City Council, are hereby approved for payment
passed on a motion by at a regular council meeting held
this 27th day of June 2017.
Agenda Item 6.b.
1 of 18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT PAGE: 1
VENDOR SET: 01 City of Yelm
BANK: AT ACCOUNTS PAYABLE
DATE RANGE: 6/27/2017 THRU 6/27/2017 Agenda Item 6.b.
VENDOR I.D.
0256
I- 461229735
401 534.10.25.00
412 535.10.25.00
101 542.30.25.00
001 576.80.25.00
I- 461231169
412 535.80.48.00
I- 461231171
412 535.80.48.00
I- 461231172
412 535.80.48.00
I- 461231173
412 535.80.48.00
I- 461231174
412 535.80.48.00
I- 461231175
412 535.80.48.00
I- 461231176
412 535.80.48.00
I- 461233217
401 534.10.25.00
412 535.10.25.00
101 542.30.25.00
001 576.80.25.00
I- 461234664
412 535.80.48.00
I- 461234665
412 535.80.48.00
I- 461234666
412 535.80.48.00
I- 461234667
412 535.80.48.00
I- 461234668
412 535.80.48.00
I- 461234669
412 535.80.48.00
0274
I- 53880282
001 518.81.42.04
401 534.10.42.01
412 535.10.42.01
CHECK
NAME STATUS DATE
CINTAS CORP #461
06/12/17 WWTP UNIFORMS D 6/27/2017
UNIFORMS /SAFETY EQUIPMENT 06/12/17 WWTP UNIFOR
UNIFORMS 06/12/17 WWTP UNIFOR
UNIFORMS /SAFETY EQUIPMENT 06/12/17 WWTP UNIFOR
UNIFORMS /SAFETY EQUIPMENT 06/12/17 WWTP UNIFOR
06/14/17 LONGMIRE RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 LONGMIRE RE
06/14/17 PD /COURT RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 PD /COURT RE
06/14/17 CITY HALL RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 CITY HALL R
06/14/17 YCC RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 YCC RESTROO
06/14/17 WRF RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 WRF RESTROO
06/14/17 PW RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 PW RESTROOM
06/14/17 MUSEUM RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/14/17 MUSEUM REST
06/19/17 WWTP UNIFORMS D 6/27/2017
UNIFORMS /SAFETY EQUIPMENT 06/19/17 WWTP UNIFOR
UNIFORMS 06/19/17 WWTP UNIFOR
UNIFORMS /SAFETY EQUIPMENT 06/19/17 WWTP UNIFOR
UNIFORMS /SAFETY EQUIPMENT 06/19/17 WWTP UNIFOR
06/21/17 LONGMIRE RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 LONGMIRE RE
06/21/17 PD /COURT RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 PD /COURT RE
06/21/17 CITY HALL RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 CITY HALL R
06/21/17 YCC RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 YCC RESTROO
06/21/17 WRF RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 WRF RESTROO
06/21/17 PW RESTROOMS D 6/27/2017
COLLECTION REPAIRS /MAINT /SPT 06/21/17 PW RESTROOM
COMCAST
JUN 2017 NETWORK BTWN BLDGS D 6/27/2017
COMMUNICATION: NETWORK JUN 2017 NETWORK - C
COMMUNICATIONS: PHONE JUN 2017 NETWORK - W
COMMUNICATIONS: PHONE JUN 2017 NETWORK - S
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
18.79
26.32
15.03
15.03
95.69
112.49
70.77
113.23
47.35
111.77
38.75
11.31
15.83
9.04
9.04
95.69
112.49
70.77
113.23
47.35
111.77
2,212.91
368.82
368.82
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
000000
1,261.74
2,950.55
2of18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET: 01 City of Yelm
BANK:
AT ACCOUNTS PAYABLE
DATE RANGE: 6/27/2017 THRU 6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D. NAME STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0737
PLATT ELECTRIC SUPPLY
I- L627847 PTA FILTERS D
6/27/2017
000000
401 534.10.48.00 GEN SVCS EQUIP REPIR /MICE PTA FILTERS
104.92
104.92
0751
PUGET SOUND ENERGY
I- 201705200003489065 MAY 2017 WRF ELECTRIC D
6/27/2017
000000
412 535.10.47.00 PUBLIC UTILITIES SERVICES MAY 2017
WRF ELECTRI
6,259.67
I- 201705200011589278 MAY 2017 WELL ELECTRIC D
6/27/2017
000000
401 534.10.47.00 PUBLIC UTILITIES SERVICES MAY 2017
WELL ELECTR
2,357.86
I- 201705200018922415 MAY 2017 PD ELECTRIC & GAS D
6/27/2017
000000
001 518.90.00.00 PUBLIC UTILITIES (WTR /SWR /PWR)MAY 2017
PD ELECTRIC
1,624.54
I- 201705200018922597 MAY 2017 MUSEUM ELECTRIC & GAS D
6/27/2017
000000
001 518.90.00.00 PUBLIC UTILITIES (WTR /SWR /PWR)MAY 2017
MUSEUM ELEC
87.02
I- 201705200018922787 MAY 2017 LONGMIRE PARK ELECTRC D
6/27/2017
000000
001 576.80.47.00 PUBLIC UTILITY SERVICES MAY 2017
LONGMIRE PA
222.35
I- 201705220008049060 MAY 2017 YCC ELECTRIC & GAS D
6/27/2017
000000
001 575.50.40.03 YCC ELECTRIC /GAS MAY 2017
YCC ELECTRI
424.36
I- 201705220011120155 MAY 2017 SW WELL IA ELECTRIC D
6/27/2017
000000
001 518.90.00.00 PUBLIC UTILITIES (WTR /SWR /PWR)MAY 2017
SW WELL IA
444.34
I- 201705220011585308 MAY 2017 SHOP ELECTRIC D
6/27/2017
000000
001 518.90.00.00 PUBLIC UTILITIES (WTR /SWR /PWR)MAY 2017
SHOP ELECTR
10.80
I- 201705300000004915 MAY 2017 SEWER ELECTRIC D
6/27/2017
000000
412 535.10.47.00 PUBLIC UTILITIES SERVICES MAY 2017
SEWER ELECT
504.86
I- 201705300000004980 MAY 2017 ELECTRIC & GAS D
6/27/2017
000000
001 518.90.00.00 PUBLIC UTILITIES (WTR /SWR /PWR)MAY 2017
ELECTRIC &
899.73
001 576.80.47.00 PUBLIC UTILITY SERVICES MAY 2017
ELECTRIC &
427.93
401 534.10.47.00 PUBLIC UTILITIES SERVICES MAY 2017
ELECTRIC &
329.61
412 535.10.47.00 PUBLIC UTILITIES SERVICES MAY 2017
ELECTRIC &
2,517.55
I- 201705300000005276 MAY 2017 STREET LIGHTS 1 OF 2 D
6/27/2017
000000
101 542.63.00.00 STREET LIGHTING MAY 2017
STREET LIGH
11,433.26
I- 20175A300000005276 MAY 2017 STREET LIGHTS 2 OF 2 D
6/27/2017
000000
101 542.63.00.00 STREET LIGHTING MAY 2017
STREET LIGH
324.14
27,868.02
1520
TAB PRODUCTS CO LLC.
I- 2370451 FOLDERS AND LABELS D
6/27/2017
000000
001 521.10.31.00 OFFICE /OPERATING SUPPLIES FOLDERS
AND LABELS
464.36
464.36
1886
LEMAY - PACIFIC DISPOSAL
I- 8782620 APR /MAY 2017 LONGMIRE DISPOSAL D
6/27/2017
000000
001 576.80.48.03 BLDG /GROUNDS /MICE- LONGMIRE APR /MAY
2017 LONGMIR
423.86
I- 8783359 APR /MAY 2017 PW DISPOSAL D
6/27/2017
000000
001 518.30.48.00 CUSTODIAL /JANITORIAL SERVICE APR /MAY
2017 PW DISP
292.48
716.34
3of18
2
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE: 3
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
2251
2M COMPANY, INC
I- 14054170 -000
CITY OF YELM PARK MAINTENANCE
R
6/27/2017
069175
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
CITY OF
YELM PARK MA
8,197.31
I- 14054170 -001
ACCUSYNC REGULATOR VALVE
R
6/27/2017
069175
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
ACCUSYNC
REGULATOR V
358.50
8,555.81
2257
ACTIVE CONSTRUCTION, INC
I- PAYMENT #1
1ST STREET SIDEWALK IMPROVMNTS
R
6/27/2017
069176
316 595.61.63.00
SR507 SIDEWALK CONSTRUCTION
1ST STREET
SIDEWALK
67,372.96
67,372.96
1823
ADVANCED ANALYTICAL SOLUTIONS,
I -19702
WRF LAB SAMPLING
R
6/27/2017
069177
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
WRF LAB
SAMPLING
277.60
277.60
2150
AMERICAN FENCE RENTAL LLC
I -13748
ADDITIONAL FENCE - SKATE PARK
R
6/27/2017
069178
001 576.80.48.02
BLDG /GROUNDS /MICE - SKATEBD
ADDITIONAL
FENCE - S
489.15
489.15
0165
AUTOZONE
I- 3731516684
SPONGE, CAR WASH, TIRE SHINE
R
6/27/2017
069179
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
SPONGE,
CAR WASH, TI
26.88
26.88
1631
AV CAPTURE ALL INC.
I -1404
JUL 2017 RECORDING SOFTWARE
R
6/27/2017
069180
001 518.85.41.00
SOFTWARE MAINTENANCE
JUL 2017
RECORDING S
270.66
270.66
0116
AWC
I -52855
JW -2017 BUDGET &FISCAL MGT REG
R
6/27/2017
069181
001 513.10.40.00
EXECUTIVE TRAVEL /TRAINING
JW -2017
BUDGET &FISCA
200.00
200.00
1903
BEAN GENTRY WHEELER & PETERNEL
I -58441
MAY 2017 GENERAL BUSINESS
R
6/27/2017
069182
001 515.30.41.01
LEGAL SERVICES /CIVIL
MAY 2017
GENERAL BUS
2,849.50
I -58442
MAY 2017 PROSECUTORIAL SVCS
R
6/27/2017
069182
001 515.30.41.00
LEGAL SERVICES /CRIMINAL
MAY 2017
PROSECUTORI
3,000.00
I -58443
MAY 2017 RECOVER FELON MEDCL
R
6/27/2017
069182
001 515.30.41.01
LEGAL SERVICES /CIVIL
MAY 2017
RECOVER FEL
123.00
5,972.50
2248
BOX FIVE CREATIONS
I -0297
VEHICLE STRIPING
R
6/27/2017
069183
001 521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
VEHICLE
STRIPING
108.80
108.80
1916
CANON FINANCIAL SERVICES, INC
I- 17445949
JUN 2017 FINANCE COPIER LEASE
R
6/27/2017
069184
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
FINANCE COP
258.61
I- 17445950
JUN 2017 PW COPIER LEASE
R
6/27/2017
069184
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
PW COPIER L
222.68
I- 17445951
JUN 2017 WWTP COPIER LEASE
R
6/27/2017
069184
4of18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE: 4
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO STATUS AMOUNT
1916
CANON FINANCIAL SERVICCONT
I- 17445951
JUN 2017 WWTP COPIER LEASE
R
6/27/2017
069184
412 535.10.42.03
COMMUNICATIONS: COPIER
JUN 2017
WWTP COPIER
146.55
627.84
2253
CAPITOL GUTTER
I -6001
WELL 4 - GUTTER & DOWNSPOUT
R
6/27/2017
069185
401 534.50.48.00
SYSTEM GEN REPAIRS /MICE
WELL 4 -
GUTTER AND
345.67
345.67
0240
CASCADE COMPUTER MAINT.
I- 9200654
3RD QTR 2017 COPIER MAINT
R
6/27/2017
069186
001 518.81.42.03
COMMUNICATION: COPIERS
3RD QTR
2017 COPIER
39.65
39.65
0310
DATABAR
I- 228683
JUN 2017 STATEMENTS
R
6/27/2017
069187
400 538.30.49.01
PRINTING
JUN 2017
STATEMENTS
104.80
400 538.30.42.00
COMMUNICATIONS /PHONE /POSTAGE
JUN 2017
STATEMENTS
117.19
401 534.10.44.00
PRINTING /ADVERTISING
JUN 2017
STATEMENTS
471.64
401 534.10.42.02
COMMUNICATIONS: POSTAGE
JUN 2017
STATEMENTST
527.34
412 535.10.44.00
PRINTING /ADVERTISING
JUN 2017
STATEMENTS
471.64
412 535.10.42.02
COMMUNICATIONS: POSTAGE
JUN 2017
STATEMENTS
527.34
2,219.95
0322
DELL MARKETING LP
I- 10172572884
PD MONITOR, TOWERS, ADAPTER
R
6/27/2017
069188
001 521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
PD MONITOR,
TOWERS,
1,958.68
1,958.68
1676
DRAGON ANALYTICAL LABORATORY,
I- 170316 -06
03/16/17 WEEKLY TESTING
R
6/27/2017
069189
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
03/16/17
WEEKLY TEST
145.00
145.00
1558
DWAYNE LANE'S
I- HS765248
2017 RAM 1500 #5248 - TONY'S
R
6/27/2017
069190
001 594.76.64.00
MACHINERY & EQUIPMENT
2017 RAM
1500 #5248
12,688.50
101 594.44.64.00
MACHINERY & EQUIPMENT
2017 RAM
1500 #5248
12,688.50
25,377.00
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0100836792
JUN 2017 CITY HALL PHONES
R
6/27/2017
069191
001 572.10.41.00
LIBRARY SERVICES 0 &M
JUN 2017
CITY HALL P
36.95
001 518.81.42.01
COMMUNICATIONS: PHONE
JUN 2017
CITY HALL P
727.51
001 575.50.40.01
YCC -PHONE /ALARM /INTERNET
JUN 2017
CITY HALL P
72.58
401 534.10.42.01
COMMUNICATIONS: PHONE
JUN 2017
CITY HALL P
160.82
412 535.10.42.01
COMMUNICATIONS: PHONE
JUN 2017
CITY HALL P
148.50
1,146.36
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0100837933
JUN 2017 PD INTERNET
R
6/27/2017
069192
001 518.81.42.01
COMMUNICATIONS: PHONE
JUN 2017
PD INTERNET
58.95
58.95
5of18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE: 5
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0101012603
JUN 2017 PD PHONES
R
6/27/2017
069193
001 518.81.42.01
COMMUNICATIONS: PHONE
JUN 2017
PD PHONES
364.88
364.88
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0101012611
JUN 2017 PW FAX /MODEM
R
6/27/2017
069194
001 518.81.42.01
COMMUNICATIONS: PHONE
JUN 2017
PW FAX /MODE
36.63
401 534.10.42.01
COMMUNICATIONS: PHONE
JUN 2017
PW FAX /MODE
36.62
73.25
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0101012638
JUN 2017 WWTP MODEM
R
6/27/2017
069195
412 535.10.42.01
COMMUNICATIONS: PHONE
JUN 2017
WWTP MODEM
38.23
38.23
0365
FAIRPOINT COMMUNICATIONS 652
I- 2017 -06 0101012646
JUN 2017 COURT PHONES
R
6/27/2017
069196
001 518.81.42.01
COMMUNICATIONS: PHONE
JUN 2017
COURT PHONE
38.23
38.23
0365
FAIRPOINT COMMUNICATIONS 652
I- 8783439
APR & MAY 2017 YCC DISPOSAL
R
6/27/2017
069197
001 575.50.40.00
YELM CC- GARBAGE
APR & MAY
2017 YCC D
292.46
292.46
1665
FASTENAL
I- WAOLY61079
VENDING SUPPLIES
R
6/27/2017
069198
001 576.80.35.00
SMALL TOOLS & MINOR EQUIPMEN
VENDING
SUPPLIES - P
170.65
101 542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
VENDING
SUPPLIES - S
85.33
401 534.10.35.00
GEN SVCS TOOLS /EQUIPMENT
VENDING
SUPPLIES - W
26.48
412 535.10.35.00
SMALL TOOLS /MINOR EQUIPMENT
VENDING
SUPPLIES - S
11.77
I- WAOLY61155
POLICE VEHICLE REPAIRS
R
6/27/2017
069198
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
POLICE VEHICLE
REPAI
9.34
303.57
0383
FLOHAWKS PLUMBING & SEPTIC
I- 3069033
MAY 2017 SLUDGE REMOVAL
R
6/27/2017
069199
412 535.80.48.02
WASTE ACTIVATED SLUDGE DISPO
MAY 2017
SLUDGE REMO
4,303.85
4,303.85
0391
FOSTER PEPPER PLLC
I- 1170168
MAY 2017 WATER RIGHTS DEFENSE
R
6/27/2017
069200
401 534.20.41.00
ENGINEERING PLANS & SERVICES
MAY 2017
WATER RIGHT
96.00
96.00
0432
GRAY & OSBORNE, INC
I -36- 13579.00
MOSMAN AVE PH 2 - 4/30 - 5/27/17
R
6/27/2017
069201
316 595.10.61.00
MOSMAN PHASE 2 ENGINEERING
MOSMAN AVE
PH 2 - 4/
531.25
531.25
0440
HALF MOON SANITATION
I -37979
SKATE PARK TOILET REPLACEMENT
R
6/27/2017
069202
001 576.80.48.02
BLDG /GROUNDS /MTCE - SKATEBD
SKATE PARK
TOILET RE
800.00
800.00
6of18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
2254
HARRINGTON CONSTRUCTION AND
DE
I -994
COATES ROAD EST PAVING
R 6/27/2017
069203
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
COATES ROAD EST PAVI
3,570.80
3,570.80
0486
J & I POWER EQUIPMENT, INC.
I- 366556
LINCH PIN
R 6/27/2017
069204
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
LINCH PIN
2.70
I- 371116
KUBOTA PROSUMER MULCH KIT
R 6/27/2017
069204
001 594.76.64.00
MACHINERY & EQUIPMENT
KUBOTA PROSUMER MULL
92.45
I- 372109
KUBOTA PROSUMER MULCH KIT
R 6/27/2017
069204
001 594.76.64.00
MACHINERY & EQUIPMENT
KUBOTA PROSUMER MULL
98.15
I- 372452
AIR CLEANER LONGMIRE PARK
R 6/27/2017
069204
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
AIR CLEANER LONGMIRE
62.24
I- 374000
WASHERS, BEARING SHAFT, CARBON
R 6/27/2017
069204
101 543.30.48.00
GEN SVCS EQUIP REPAIR /MICE
WASHERS, BEARING SHA
109.13
I- 374211
STIHL TRIMMER & BLOWER
R 6/27/2017
069204
101 542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
STIHL TRIMMER & BLOW
410.80
I- 378138
EQUIPMENT SUPPLIES
R 6/27/2017
069204
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
EQUIPMENT SUPPLIES
18.30
793.77
1666
JERRY'S COLOR CENTER
I- 00052331
LONGMIRE PARK SUPPLIES
R 6/27/2017
069205
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
LONGMIRE PARK SUPPLI
6.08
I- 00052360
CITY MGR - PAINT OFFICE
R 6/27/2017
069205
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
CITY MGR - PAINT OFF
97.73
I- 00052393
CITY MGR OFFICE - PRIMER
R 6/27/2017
069205
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
CITY MGR OFFICE - PR
99.96
203.77
0550
LAFROMBOISE COMMUNICATIONS,
IN
I -98186
PARK /REC PLAN UPDAT PUBLIC MTG
R 6/27/2017
069206
001 558.10.44.00
PRINTING & ADVERTISING
PARK /REC PLAN UPDAT
108.80
108.80
1626
LES SCHWAB WAREHOUSE CENTER
I- 42300248930
85 MACK WATER TRUCK REPAIRS
R 6/27/2017
069207
401 534.50.48.01
VEHICLE REPAIRS /MICE
85 MACK WATER TRUCK
34.78
34.78
0625
MILES SAND & GRAVEL CO.
I- 1553715
ROCK FOR TRAILS, COCHRAN PARK
R 6/27/2017
069208
001 576.80.48.06
BLDG /GROUNDS /MICE -TRAIL
ROCK FOR TRAILS
274.82
001 576.80.48.04
BLDG /GROUNDS /MICE- COCHRANE
ROCK FOR COCHRAN PAR
274.83
549.65
0638
MOUNTAIN LUMBER & HARDWARE
I -1705- 256770
MISC BOLTS, TIE DOWN RING
R 6/27/2017
069209
001 576.80.48.04
BLDG /GROUNDS /MICE- COCHRANE
MISC BOLTS, TIE DOWN
46.87
I -1706- 257374
TIE DOWN, SHACKLE, SPRING SNAP
R 6/27/2017
069209
001 576.80.48.04
BLDG /GROUNDS /MICE- COCHRANE
TIE DOWN, SHACKLE, S
41.93
I -1706- 258485
TOUCH FLOW RAIN WAND
R 6/27/2017
069209
001 576.80.48.05
BLDG /GROUNDS /MICE- CITY PK
TOUCH FLOW RAIN WAND
23.90
I -1706- 259504
FABRIC WEEDBLOCK & REDI -MIX
R 6/27/2017
069209
7of18
6
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
0638
MOUNTAIN LUMBER & HARDCONT
I -1706- 259504
FABRIC WEEDBLOCK & REDI -MIX
R 6/27/2017
069209
101 542.50.41.00
BLDG /GRND /MTC SUPPLIES JANIT
FABRIC WEEDBLOCK & R
107.47
I- 1706 - 259810
STAKES
R 6/27/2017
069209
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
STAKES
17.51
I -1706- 259833
MISC BOLTS
R 6/27/2017
069209
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
MISC BOLTS
6.51
I -1706- 260002
REDI -MIX
R 6/27/2017
069209
101 542.64.48.00
SIDEWALK REPAIR MAINTENANCE
REDI -MIX
29.25
I- 1706 - 260146
TOW STRAP & HOOK
R 6/27/2017
069209
101 542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
TOW STRAP & HOOK
43.47
I- 1706 - 261134
MISC BOLTS, HAMMER BIT
R 6/27/2017
069209
101 543.30.48.00
GEN SVCS EQUIP REPAIR /MICE
MISC BOLTS, HAMMER B
28.21
I- 1706 - 261187
MISC BOLTS
R 6/27/2017
069209
101 543.30.48.00
GEN SVCS EQUIP REPAIR /MICE
MISC BOLTS
5.33
I- 1706 - 261545
COUPLING
R 6/27/2017
069209
401 534.10.48.00
GEN SVCS EQUIP REPIR /MICE
COUPLING
92.34
I -1706- 263699
COUPLING, ADAPTER
R 6/27/2017
069209
412 535.50.48.00
TRMT. PLANT MICE
COUPLING, ADAPTER
20.19
I -1706- 264029
ONE SIDED KEY
R 6/27/2017
069209
412 535.50.35.00
BLDG MAINT /SUPPLIES
ONE SIDED KEY
4.33
I -1706- 264390
KEYLESS LAMPHOLDER
R 6/27/2017
069209
101 542.30.31.00
OFFICE /OPERATING SUPPLIES
KEYLESS LAMPHOLDER
5.41
I- 1706 - 264511
ONE SIDED KEY, KEY RING
R 6/27/2017
069209
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
ONE SIDED KEY, KEY R
9.20
I -1706- 264563
ONE SIDED KEY
R 6/27/2017
069209
412 535.50.35.00
BLDG MAINT /SUPPLIES
ONE SIDED KEY
4.33
I -1706- 264644
ONE SIDED KEY
R 6/27/2017
069209
001 576.80.48.03
BLDG /GROUNDS /MICE- LONGMIRE
ONE SIDED KEY
4.33
490.58
0649
NAPA (Acct # 11701)
C- 069905
CORE DEPOSIT REFUND #69884
R 6/27/2017
069210
101 542.30.48.00
VEHICLE REPAIR /MAINTENANCE
CORE DEPOSIT REFUND
40.76CR
C- 071085
CORE DEPOSIT REFUND #71049
R 6/27/2017
069210
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
CORE DEPOSIT REFUND
123.92CR
I- 069884
BATTERY
R 6/27/2017
069210
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
BATTERY
229.4-1
I- 069967
CAR RAMP
R 6/27/2017
069210
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
CAR RAMP
54.11
I- 070107
FLASHLIGHT, PERT DIAP
R 6/27/2017
2.33CR 069210
412 535.50.48.00
TRMT. PLANT MICE
FLASHLIGHT, PERT DIA
114.33
I- 071049
4 BATTERIES
R 6/27/2017
11.17CR 069210
001 576.80.48.00
REPAIRS /MICE VEHICLES & EQUI
4 BATTERIES
547.50
780.71
8of18
7
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE:
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT DISCOUNT
NO
STATUS AMOUNT
2121
NATIONAL SAFETY, INC
I- 0471692 -IN
WATERPROOF PANTS, RAIN BIBS
R 6/27/2017
069211
401 534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
PANTS, RAIN BIBS - W
108.02
412 535.10.25.00
UNIFORMS
PANTS, RAIN BIBS - S
151.23
101 542.30.25.00
UNIFORMS /SAFETY EQUIPMENT
PANTS, RAIN BIBS - S
86.42
001 576.80.25.00
UNIFORMS /SAFETY EQUIPMENT
PANTS, RAIN BIBS - P
86.42
432.09
1555
O'REILLY AUTO PARTS
C- 3742 - 151309
RETURN BRAKE HOSES, WATER PUMP R 6/27/2017
069212
412 535.50.48.02
EQUIP /VEH REPAIRS & MTCE
RETURN BRAKE HOSES
30.23CR
401 534.50.48.01
VEHICLE REPAIRS /MTCE
RETURN WATER PUMP
57.11CR
I- 3742 - 149773
CHEROKEE - BRAKES, BRAKE HOSES
R 6/27/2017
069212
412 535.50.48.02
EQUIP /VEH REPAIRS & MTCE
CHEROKEE - BRAKES, BRA
101.84
I- 3742 - 152094
OIL FILTER
R 6/27/2017
069212
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
OIL FILTER
13.08
I- 3742 - 153649
SILVERADO -TAIL & MINI LAMP
R 6/27/2017
069212
001 576.80.48.00
REPAIRS /MTCE VEHICLES & EQUI
SILVERADO -TAIL & MIN
86.79
I- 3742 - 153686
POWER BELT
R 6/27/2017
069212
401 534.10.48.00
GEN SVCS EQUIP REPIR /MTCE
POWER BELT
29.84
I- 3742 - 154155
AIR FILTER
R 6/27/2017
069212
001 521.10.48.00
VEHICLE REPAIRS & MTCE.
AIR FILTER
9.24
153.45
0716
PARAMETRIX, INC.
I -01 -79022
SEWER FACILITY PLAN - 5/27/17
R 6/27/2017
069213
413 594.35.41.01
SEWER FACILITIES PLAN
SEWER FACILITY PLAN
1,674.46
I -01 -79023
WRF ON -CALL SVCS 4/30 - 5/27/17
R 6/27/2017
069213
401 534.20.41.00
ENGINEERING PLANS & SERVICES
WRF ON -CALL SVCS 4/3
988.75
2,663.21
0723
PCI SERVICES LLC
I -22420
2ND QTR 2017 PW PEST CONTROL
R 6/27/2017
069214
001 518.20.48.00
BUILDING MAINT /REPAIRS
2ND QTR 2017 PW PEST
152.18
I -22421
2ND QTR 2017 PD /CRT PEST CNTRL
R 6/27/2017
069214
001 518.20.48.00
BUILDING MAINT /REPAIRS
2ND QTR 2017 PD /CRT
195.66
I -22422
2ND QTR 2017 MUSEUM PEST CNTRL
R 6/27/2017
069214
001 518.20.48.00
BUILDING MAINT /REPAIRS
2ND QTR 2017 MUSEUM
108.70
456.54
0761
QUILL CORPORATION
I- 7248273
WIRELESS MOUSE
R 6/27/2017
069215
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
WIRELESS MOUSE
27.15
I- 7545063
ENVELOPES & RULER
R 6/27/2017
069215
001 514.23.31.00
OFFICE /OPERATING SUPPLIES
ENVELOPES & RULER
160.59
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
ENVELOPES
158.10
001 513.10.31.00
OFFICE /OPERATING SUPPLIES
ENVELOPES
45.17
391.01
9of18
8
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE: 9
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
1845
RGD, Inc.
I -YELM 5 -2 -17
EXCAVATE FOR WATERLINE REPAIR
R 6/27/2017
069216
401 534.10.48.00
GEN SVCS EQUIP REPIR /MICE
EXCAVATE FOR WATERLI
2,312.59
2,312.59
1805
RH2 ENGINEERING
I -67830
WATER SYS IMPRVMNTS THRU 5/28
R 6/27/2017
069217
431 594.34.63.06
SW YELM WELL IA CONST ENG
WATER SYS IMPRVMNTS
303.31
I -67957
WATER COMP PLAN THROUGH 5/28
R 6/27/2017
069217
404 534.10.41.00
WATER COMP PLAN
WATER COMP PLAN THRO
28,405.45
28,708.76
1898
SCJ ALLIANCE
I -51322
ADA SIDEWALK RAMP 4/23 - 5/20/17
R 6/27/2017
069218
101 542.90.48.00
STREET REPAIRS /MAINTENANCE
ADA SIDEWALK RAMP 4/
1,320.00
1,320.00
1681
SUNBELT RENTALS, INC
I- 69095209 -001
1ST ST PROJECT LED BOARD RENTL
R 6/27/2017
069219
412 535.80.31.00
OPERATING SUPPLIES /LAB ETC.
1ST ST PROJECT LED B
1,171.65
I- 69710976 -001
SELF - PRIMING TRASH PUMP RENTAL
R 6/27/2017
069219
412 535.50.48.00
TRMT. PLANT MICE
SELF - PRIMING TRASH P
1,485.80
I- 69748078 -001
SOD CUTTER RENTAL
R 6/27/2017
069219
101 542.30.49.00
RENTAL EQUIPMENT
SOD CUTTER RENTAL
220.77
2,878.22
0864
SUNSET AIR
I- 304880
FINANCE DEPT AC MAINTENANCE
R 6/27/2017
069220
001 514.23.48.00
CONTRACTED REPAIRS /MAINT
FINANCE DEPT AC MAIN
383.17
383.17
2182
SYSTEMS FOR PUBLIC SAFETY INC
I -30537
2017 INTERCEPTOR EQUIP #6328
R 6/27/2017
069221
001 594.21.64.00
MACHINERY & EQUIPMENT
2017 INTERCEPTOR EQU
14,093.61
14,093.61
1280
TACOMA CITY TREASURER
I- 90764877
MAY 2017 SLUDGE DISCHARGE
R 6/27/2017
069222
412 535.80.48.02
WASTE ACTIVATED SLUDGE DISPO
MAY 2017 SLUDGE DISC
2,785.00
2,785.00
0878
TAGS AWARDS & SPECIALTIES
I- 187473
MAY STUDENT /2016 -7 STUDENT
R 6/27/2017
069223
001 513.10.44.01
PUBLIC RELATIONS
MAY STUDENT /2016 -7 S
39.17
39.17
0895
THURSTON CO AUDITOR
I- 671755
DEC OF BOUND LINE ADD & MAP
R 6/27/2017
069224
101 542.64.48.00
SIDEWALK REPAIR MAINTENANCE
DEC OF BOUND LINE AD
239.00
239.00
0893
THURSTON CO PUBLIC HEALTH
I- 2017 -05
05/02/17 WATER SAMPLES
R 6/27/2017
069225
401 534.80.48.00
WATER SAMPLING FEES
05/02/17 WATER SAMPL
405.00
405.00
10 of 18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Yelm
Agenda Item 6.b.
BANK:
AT ACCOUNTS
PAYABLE
DISCOUNT NO
STATUS AMOUNT
DATE RANGE: 6/27/2017 THRU
6/27/2017
38.00
38.00
069227
CHECK
VENDOR
I.D.
NAME
STATUS
DATE
0912
47.39
TIM'S PHARMACY
47.39
I- 03173877 05
SUNBLOCK FOR OUTDOOR CREW
R
6/27/2017
001 576.80.31.00
OFFICE /OPERATING SUPPLIES
SUNBLOCK
FOR OUTDOOR
2255
TUCKSEN, STEPHANIE
I- 2017 -0617 TUCKSEN
2017 -0617 TUCKSEN DEP REFUND
R
6/27/2017
001 586.03.00.00
YCC- DAMAGE DEPOSIT RETURN
2017 -0617
TUCKSEN DE
0936
UPS STORE
I- 00000002450
SHIPPING LAB EQUIPMENT
R
6/27/2017
412 535.10.42.02
COMMUNICATIONS: POSTAGE
SHIPPING
LAB EQUIPME
0937
USA BLUEBOOK
I- 282589
SEWER SUPPLIES
R
6/27/2017
412 535.80.48.00
COLLECTION REPAIRS /MAINT /SPT
SEWER SUPPLIES
0955
VERIZON WIRELESS
I- 9786718136
MAY 2017 PW CELL PHONES /TABLET
R
6/27/2017
401 534.10.42.01
COMMUNICATIONS: PHONE
MAY 2017
PW CELL PHO
412 535.10.42.01
COMMUNICATIONS: PHONE
MAY 2017
PW CELL PHO
I- 9786751368
MAY 2017 PD CELL PHONES /MCTs
R
6/27/2017
001 521.10.42.01
COMMUNICATION: PHONES
MAY 2017
PD CELL PHO
I- 9786891258
MAY 2017 CDD CELL PHONES
R
6/27/2017
001 558.10.42.01
COMMUNICATIONS: PHONE
MAY 2017
CDD CELL PH
2069
VERIZON WIRELESS
I- INVI2840092
MAR 2017 GPS SERVICES
R
6/27/2017
401 534.50.48.01
VEHICLE REPAIRS /MICE
MAR 2017
GPS SERVICE
412 535.10.48.00
EQUIPMENT REPAIRS & MTCE
MAR 2017
GPS SERVICE
0995
WA STATE DEPT OF ECOLOGY
I- 2017 -06 EL150105
PW LOAN #EL150105
R
6/27/2017
400 592.31.00.00
STORMWATER INT LOAN REPAYMENT
PW LOAN
#EL150105
1002
WA STATE DEPT OF ENTERPRISE SV
I- 71117552
MOSSMAN -STATE HR DEV 5/25 -26
R
6/27/2017
001 513.10.40.00
EXECUTIVE TRAVEL /TRAINING
MOSSMAN -STATE
HR DEV
1002
WA STATE DEPT OF ENTERPRISE SV
I- 73163270
BUSINESS CARDS
R
6/27/2017
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
BUSINESS
CARDS -HATCH
101 542.30.31.00
OFFICE /OPERATING SUPPLIES
BUSINESS
CARDS -STEVE
001 558.10.31.00
OFFICE /OPERATING SUPPLIES
BUSINESS
CARDS -STEVE
069229
434.31 434.31
069230
100.03
100.02
069230
973.69
069230
268.66 1,442.40
069231
60.87
60.87 121.74
069232
628.22 628.22
069233
345.00 345.00
069234
22.28
22.28
22.29 66.85
11 of 18
PAGE: 10
Agenda Item 6.b.
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
069226
38.00
38.00
069227
250.00
250.00
069228
47.39
47.39
069229
434.31 434.31
069230
100.03
100.02
069230
973.69
069230
268.66 1,442.40
069231
60.87
60.87 121.74
069232
628.22 628.22
069233
345.00 345.00
069234
22.28
22.28
22.29 66.85
11 of 18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
PAGE: 11
VENDOR
SET: 01 City of
Yelm
BANK:
AT ACCOUNTS
PAYABLE
DATE RANGE: 6/27/2017 THRU
6/27/2017
Agenda Item 6.b.
CHECK
CHECK
CHECK CHECK
VENDOR
I.D.
NAME
STATUS
DATE
AMOUNT
DISCOUNT NO
STATUS AMOUNT
1023
WA STATE PATROL
I- I17008533
MAY 2017 FINGERPRINT BACKGRNDS
R
6/27/2017
069235
001 514.81.49.00
BUS. LICENSE BACKGROUND CHECKSMAY 2017
FINGERPRINT
50.00
50.00
1031
WATER MANAGEMENT LAB INC
I- 158923
05/11 & 05/16/17 WATER TESTING R
6/27/2017
069236
401 534.80.48.00
WATER SAMPLING FEES
05/11 &
05/16/17 WAT
356.00
I- 159059
05/18 & 05/23/17 WATER TESTING R
6/27/2017
069236
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
05/18 &
05/23/17 WAT
356.00
I- 159070
05/25 & 05/30/17 WATER TESTING R
6/27/2017
069236
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
05/25 &
05/30/17 WAT
356.00
I- 159291
06/01 & 06/06/17 WATER TESTING R
6/27/2017
069236
412 535.50.48.01
SYSTEM TESTING /OUTSIDE LAB
06/01 &
06/06/17 WAT
356.00
1,424.00
1035
WELLS FARGO
I- 5004013609
JUL 2017 CDD COPIER LEASE
R
6/27/2017
069237
001 518.81.42.03
COMMUNICATION: COPIERS
JUL 2017
CDD COPIER
234.05
234.05
2256
WIDHALM, LEO
I- 2017 -0610 WIDHALM
2017 -0610 WIDHALM DEP REFUND
R
6/27/2017
069238
001 586.03.00.00
YCC- DAMAGE DEPOSIT RETURN
2017 -0610
WIDHALM DE
250.00
250.00
1706
YELM ANIMAL ALLIANCE
I -2016 DOGS
2016 DOGS TAKEN TO YAA
R
6/27/2017
069239
001 539.30.41.00
ANIMAL CONTROL /CARE & CUSTOD
2016 DOGS
TAKEN TO Y
600.00
600.00
1068
YELM COMMUNITY SCHOOLS
I- 1600002204
MAY 2017 FUEL BILLING
R
6/27/2017
069240
001 558.10.32.00
FUEL
MAY 2017
FUEL USAGE
40.69
001 514.23.32.00
FUEL /VEH. MTC.
MAY 2017
FUEL USAGE
36.33
001 521.10.32.00
FUEL CONSUMED /OIL
MAY 2017
FUEL USAGE
3,379.51
001 576.80.32.00
FUEL CONSUMED
MAY 2017
FUEL USAGE
876.06
412 535.80.32.00
FUEL CONSUMED
MAY 2017
FUEL USAGE
261.10
101 542.30.32.00
FUEL CONSUMED
MAY 2017
FUEL USAGE
277.82
401 534.80.32.00
FUEL /OIL CONSUMED
MAY 2017
FUEL USAGE
624.93
5,496.44
1
BAILEY, BRYAN & FARM
I- 000201706232054
US REFUND
R
6/27/2017
069241
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
09- 1665 -06
25.00
25.00
1
BANK OF AMERICA
I- 000201706232049
US REFUND
R
6/27/2017
069242
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
05- 1940 -04
432.68
432.68
12 of 18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Yelm
CHECK
BANK:
AT ACCOUNTS
PAYABLE
STATUS AMOUNT
DATE RANGE: 6/27/2017 THRU
6/27/2017
4.18
4.18
069244
CHECK
VENDOR
I.D.
NAME
STATUS
DATE
1
BEYER, CHARLES
069246
I- 000201706232051
US REFUND
R
6/27/2017
069247
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
07- 0735 -04
110.95
1
069248
GORE, SUE
5.58
5.58
I- 000201706232046
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
01- 2160 -98
1
GORE, SUE
999999
I- 000201706232047
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
01- 2330 -98
1
HULL, RICHARD
55.83
I- 000201706232052
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
08- 0870 -01
1
MAUNA, BOBBY & MELIS
999999
I- 000201706232053
US REFUND
R
6/27/2017
999999
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
09- 0370 -09
1
MILLER, KATHLEEN
I- 000201706232050
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
06- 0070 -10
1
SOUNDBUILT HOMES
I- 000201706232048
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
03- 5036 -00
1
STAGE, EDWIN & TERR
I- 000201706232045
US REFUND
R
6/27/2017
402 589.01.00.00
REFUND /APPLY SEWER DEPOSIT
01- 1830 -00
0280
COPIERS NORTHWEST
I- INVI585388
JUN 2017 COPIER USAGE
E
6/27/2017
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
COPIER USAG
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
COPIER USAG
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
COPIER USAG
001 518.81.42.03
COMMUNICATION: COPIERS
JUN 2017
COPIER USAG
401 534.10.42.03
COMMUNICATIONS: COPIER
JUN 2017
COPIER USAG
I- INVI587208
JUN 2017 WWTP COPIER USAGE
E
6/27/2017
412 535.10.48.00
EQUIPMENT REPAIRS & MTCE
JUN 2017
WWTP COPIER
0395
HD FOWLER COMPANY
I- I4525372
BOLT &NUT KIT, RUBBER GASKET
E
6/27/2017
412 535.50.48.00
TRMT. PLANT MTCE
BOLT &NUT
KIT, RUBBER
I- I4527032
BLIND FLANGE
E
6/27/2017
412 535.50.48.00
TRMT. PLANT MTCE
BLIND FLANGE
I- I4539359
WATER METER SUPPLIES
E
6/27/2017
13 of 18
PAGE: 12
Agenda Item 6.b.
CHECK
CHECK CHECK
AMOUNT
DISCOUNT NO
STATUS AMOUNT
069243
4.18
4.18
069244
307.96
307.96
069245
354.79
354.79
069246
54.78
54.78
069247
110.95
110.95
069248
5.58
5.58
069249
65.58
65.58
069250
442.30
442.30
999999
166.82
126.03
7.85
112.48
55.83
999999
16.69
485.70
999999
170.98
999999
490.63
999999
13 of 18
6/26/2017 6:04 PM
A/P HISTORY CHECK REPORT
VENDOR
SET: 01 City of
Yelm
0.00
BANK:
AT ACCOUNTS
PAYABLE
4,431.86
DATE RANGE: 6/27/2017 THRU
6/27/2017
0.00
CHECK
VENDOR
I.D.
NAME
STATUS DATE
0395
HD FOWLER COMPANY CONT
I- I4539359
WATER METER SUPPLIES
E 6/27/2017
401 534.10.48.00
GEN SVCS EQUIP REPIR /MICE
WATER METER SUPPLIES
0618
MERRIMAN, TAMI
I- 06152017
FOOD FOR CITY ECONOMIC SUMMIT
E 6/27/2017
001 558.10.43.00
TRAVEL /TRAINING /DUES
FOOD FOR CITY ECONOM
1528
JCI JONES CHEMICALS, INC
C- 723435
RETURNED 7 CHLORINE /2 SULFUR
E 6/27/2017
412 535.50.48.00
TRMT. PLANT MICE
RETURNED 7 CHLORINE/
I- 723218
6 CHLORINE & 2 SULFUR DIOXIDE
E 6/27/2017
412 535.50.48.00
TRMT. PLANT MICE
6 CHLORINE & 2 SULFU
2245
AMAZON CAPITAL SERVICES, INC
I- OOSX- 117Y -LMX4
PRINTABLE MAGNET SHEETS
E 6/27/2017
101 542.30.31.00
OFFICE /OPERATING SUPPLIES
PRINTABLE MAGNET SHE
I- 00SX- 117Y -QL3L
SHARPS CONTAINER
E 6/27/2017
412 535.80.31.00
OPERATING SUPPLIES /LAB ETC.
SHARPS CONTAINER
I -03DQ- 2501 -R6K3
OTTERBOX PHONE CASE
E 6/27/2017
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
OTTERBOX PHONE CASE
I- 03HS- H5YF -QVD9
CHAIRMAT
E 6/27/2017
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
CHAIRMAT
I -071X- 4385 -CC2G
TV CORD AND CABLE POWER KIT
E 6/27/2017
001 518.89.49.00
DATA PROCESSING OTHER EXPENS
TV CORD AND CABLE PO
I- OJSY- IKNF -YVOL
COMPUTER LAN NETWORK CORD
E 6/27/2017
001 518.89.49.00
DATA PROCESSING OTHER EXPENS
COMPUTER LAN NETWORK
I- OVNV- F4Q3 -QGVK
PHONE CAR MOUNT, SCREEN PROT
E 6/27/2017
412 535.10.31.00
OFFICE /OPERATING SUPPLIES
PHONE CAR MOUNT, SCR
I- OVPK- 9L4J -OG68
USB STEREO SPEAKER SYSTEM
E 6/27/2017
401 534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
USB STEREO SPEAKER S
** T 0 T A L S ** NO
REGULAR CHECKS: 76
HAND CHECKS: 0
DRAFTS: 6
EFT: 5
NON CHECKS: 0
VOID CHECKS: 0 VOID DEBITS
VOID CREDITS
TOTAL ERRORS: 0
PAGE: 13
Agenda Item 6.b.
CHECK CHECK CHECK
AMOUNT DISCOUNT NO STATUS AMOUNT
345.23
13.23
899.98CR
3,504.51
53.78
6.O5
34.47
49.99
60.19
24.37
76.27
16.44
INVOICE AMOUNT
199,074.56
0.00
33,365.93
4,431.86
0.00
0.00
0.00 0.00
999999
1,006.84
999999
13.23
999999
999999
2,604.53
999999
999999
999999
999999
999999
999999
999999
999999
321.56
DISCOUNTS
CHECK AMOUNT
13.50CR
199,061.06
0.00
0.00
0.00
33,365.93
0.00
4,431.86
0.00
0.00
0.00
14 of 18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT PAGE: 14
VENDOR SET: 01 City of Yelm
BANK: AT ACCOUNTS PAYABLE
DATE RANGE: 6/27/2017 THRU 6/27/2017 Agenda Item 6.b.
" G/L ACCOUNT TOTALS "
G/L
ACCOUNT
NAME
AMOUNT
001
513.10.31.00
OFFICE /OPERATING SUPPLIES
242.86
001
513.10.40.00
EXECUTIVE TRAVEL /TRAINING
545.00
001
513.10.44.01
PUBLIC RELATIONS
39.17
001
514.23.31.00
OFFICE /OPERATING SUPPLIES
187.74
001
514.23.32.00
FUEL /VEH. MTC.
36.33
001
514.23.48.00
CONTRACTED REPAIRS /MAINT
383.17
001
514.81.49.00
BUS. LICENSE BACKGROUND CHECKS
50.00
001
515.30.41.00
LEGAL SERVICES /CRIMINAL
3,000.00
001
515.30.41.01
LEGAL SERVICES /CIVIL
2,972.50
001
518.20.48.00
BUILDING MAINT /REPAIRS
456.54
001
518.30.48.00
CUSTODIAL /JANITORIAL SERVICE
292.48
001
518.81.42.01
COMMUNICATIONS: PHONE
1,226.20
001
518.81.42.03
COMMUNICATION: COPIERS
1,168.17
001
518.81.42.04
COMMUNICATION: NETWORK
2,212.91
001
518.85.41.00
SOFTWARE MAINTENANCE
270.66
001
518.89.49.00
DATA PROCESSING OTHER EXPENS
84.56
001
518.90.00.00
PUBLIC UTILITIES (WTR /SWR /PWR)
3,066.43
001
521.10.31.00
OFFICE /OPERATING SUPPLIES
464.36
001
521.10.32.00
FUEL CONSUMED /OIL
3,379.51
001
521.10.42.01
COMMUNICATION: PHONES
973.69
001
521.10.48.00
VEHICLE REPAIRS & MTCE.
58.54
001
521.31.35.00
SMALL TOOLS /MINOR EQUIPMENT
2,067.48
001
539.30.41.00
ANIMAL CONTROL /CARE & CUSTOD
600.00
001
558.10.31.00
OFFICE /OPERATING SUPPLIES
180.39
001
558.10.32.00
FUEL
40.69
001
558.10.42.01
COMMUNICATIONS: PHONE
268.66
001
558.10.43.00
TRAVEL /TRAINING /DUES
13.23
001
558.10.44.00
PRINTING & ADVERTISING
108.80
001
572.10.41.00
LIBRARY SERVICES 0 &M
36.95
001
575.50.40.00
YELM CC- GARBAGE
292.46
001
575.50.40.01
YCC -PHONE /ALARM /INTERNET
72.58
001
575.50.40.03
YCC ELECTRIC /GAS
424.36
001
576.80.25.00
UNIFORMS /SAFETY EQUIPMENT
110.49
001
576.80.31.00
OFFICE /OPERATING SUPPLIES
38.00
001
576.80.32.00
FUEL CONSUMED
876.06
001
576.80.35.00
SMALL TOOLS & MINOR EQUIPMEN
170.65
001
576.80.47.00
PUBLIC UTILITY SERVICES
650.28
001
576.80.48.00
REPAIRS /MTCE VEHICLES & EQUI
814.93
001
576.80.48.02
BLDG /GROUNDS /MTCE - SKATEBD
1,289.15
001
576.80.48.03
BLDG /GROUNDS /MTCE- LONGMIRE
512.22
001
576.80.48.04
BLDG /GROUNDS /MTCE- COCHRANE
363.63
001
576.80.48.05
BLDG /GROUNDS /MTCE- CITY PK
8,579.71
001
576.80.48.06
BLDG /GROUNDS /MTCE -TRAIL
274.82
001
586.03.00.00
YCC - DAMAGE DEPOSIT RETURN
500.00
001
594.21.64.00
MACHINERY & EQUIPMENT
14,093.61
001
594.76.64.00
MACHINERY & EQUIPMENT
12,879.10
"* FUND TOTAL "*
66,369.07
15 of 18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT PAGE: 15
VENDOR SET: 01 City of Yelm
BANK: AT ACCOUNTS PAYABLE
DATE RANGE: 6/27/2017 THRU 6/27/2017 Agenda Item 6.b.
** G/L ACCOUNT TOTALS **
G/L ACCOUNT NAME AMOUNT
101
542.30.25.00
UNIFORMS /SAFETY EQUIPMENT
110.49
101
542.30.31.00
OFFICE /OPERATING SUPPLIES
81.47
101
542.30.32.00
FUEL CONSUMED
277.82
101
542.30.35.00
SMALL TOOLS & MINOR EQUIPMEN
539.60
101
542.30.48.00
VEHICLE REPAIR /MAINTENANCE
40.76CR
101
542.30.49.00
RENTAL EQUIPMENT
220.77
101
542.50.41.00
BLDG /GRND /MTC SUPPLIES JANIT
107.47
101
542.63.00.00
STREET LIGHTING
11,757.40
101
542.64.48.00
SIDEWALK REPAIR MAINTENANCE
268.25
101
542.90.48.00
STREET REPAIRS /MAINTENANCE
4,908.31
101
543.30.48.00
GEN SVCS EQUIP REPAIR /MICE
142.67
101
594.44.64.00
MACHINERY & EQUIPMENT
12,688.50
* ** FUND TOTAL * **
31,061.99
316
595.10.61.00
MOSMAN PHASE 2 ENGINEERING
531.25
316
595.61.63.00
SR507 SIDEWALK CONSTRUCTION
67,372.96
* ** FUND TOTAL * **
67,904.21
400
538.30.42.00
COMMUNICATIONS /PHONE /POSTAGE
117.19
400
538.30.49.01
PRINTING
104.80
400
592.31.00.00
STORMWATER INT LOAN REPAYMENT
628.22
* ** FUND TOTAL * **
850.21
401
534.10.25.00
UNIFORMS /SAFETY EQUIPMENT
138.12
401
534.10.31.00
GEN SVC OFFICE /OPR SUPPLIES
66.43
401
534.10.35.00
GEN SVCS TOOLS /EQUIPMENT
26.48
401
534.10.42.01
COMMUNICATIONS: PHONE
666.29
401
534.10.42.02
COMMUNICATIONS: POSTAGE
527.34
401
534.10.42.03
COMMUNICATIONS: COPIER
55.83
401
534.10.44.00
PRINTING /ADVERTISING
471.64
401
534.10.47.00
PUBLIC UTILITIES SERVICES
2,687.47
401
534.10.48.00
GEN SVCS EQUIP REPIR /MICE
2,884.92
401
534.20.41.00
ENGINEERING PLANS & SERVICES
1,084.75
401
534.50.48.00
SYSTEM GEN REPAIRS /MICE
345.67
401
534.50.48.01
VEHICLE REPAIRS /MICE
38.54
401
534.80.32.00
FUEL /OIL CONSUMED
624.93
401
534.80.48.00
WATER SAMPLING FEES
761.00
* ** FUND TOTAL * **
10,379.41
402
589.01.00.00
REFUND /APPLY SEWER DEPOSIT
1,803.80
* ** FUND TOTAL * **
1,803.80
404
534.10.41.00
WATER COMP PLAN
28,405.45
* ** FUND TOTAL * **
28,405.45
412
535.10.25.00
UNIFORMS
193.38
16 of 18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT PAGE: 16
VENDOR SET: 01 City of Yelm
BANK: AT ACCOUNTS PAYABLE
DATE RANGE: 6/27/2017 THRU 6/27/2017 Agenda Item 6.b.
" G/L ACCOUNT TOTALS "
G/L ACCOUNT NAME AMOUNT
412 535.10.31.00
412 535.10.35.00
412 535.10.42.01
412 535.10.42.02
412 535.10.42.03
412 535.10.44.00
412 535.10.47.00
412 535.10.48.00
412 535.50.35.00
412 535.50.48.00
412 535.50.48.01
412 535.50.48.02
412 535.80.31.00
412 535.80.32.00
412 535.80.48.00
412 535.80.48.02
413 594.35.41.01
431 594.34.63.06
NO
VENDOR SET: 01 BANK: AT TOTALS: 87
BANK: AT TOTALS: 87
REPORT TOTALS: 87
OFFICE /OPERATING SUPPLIES
SMALL TOOLS /MINOR EQUIPMENT
COMMUNICATIONS: PHONE
COMMUNICATIONS: POSTAGE
COMMUNICATIONS: COPIER
PRINTING /ADVERTISING
PUBLIC UTILITIES SERVICES
EQUIPMENT REPAIRS & MTCE
BLDG MAINT /SUPPLIES
TRMT. PLANT MTCE
SYSTEM TESTING /OUTSIDE LAB
EQUIP /VEH REPAIRS & MTCE
OPERATING SUPPLIES /LAB ETC.
FUEL CONSUMED
COLLECTION REPAIRS /MAINT /SPT
WASTE ACTIVATED SLUDGE DISPO
"* FUND TOTAL "*
SEWER FACILITIES PLAN
"* FUND TOTAL "*
SW YELM WELL IA CONST ENG
"* FUND TOTAL "*
133.02
11.77
655.57
574.73
146.55
471.64
9,282.08
77.56
8.66
4,886.46
1,490.60
71.61
1,177.70
261.10
1,575.66
7,088.85
28,106.94
1,674.46
1,674.46
303.31
303.31
INVOICE AMOUNT
236,872.35
236,872.35
236,872.35
DISCOUNTS
13.50CR
13.50CR
13.50CR
CHECK AMOUNT
236,858.85
236,858.85
236,858.85
17 of 18
6/26/2017 6:04 PM A/P HISTORY CHECK REPORT PAGE: 17
--------------------------------------------------- - - - - -- SELECTION CRITERIA
VENDOR SET: 01 -CITY OF YELM
VENDOR: ALL
BANK CODES: All
FUNDS: All
CHECK SELECTION
CHECK RANGE: 000000 THRU 999999
DATE RANGE: 6/27/2017 THRU 6/27/2017
CHECK AMOUNT RANGE: 0.00 THRU 9,999,999.99
INCLUDE ALL VOIDS: YES
PRINT OPTIONS
SEQUENCE:
CHECK NUMBER
PRINT TRANSACTIONS:
YES
PRINT G /L:
YES
UNPOSTED ONLY:
NO
EXCLUDE UNPOSTED:
NO
MANUAL ONLY:
NO
STUB COMMENTS:
NO
REPORT FOOTER:
NO
CHECK STATUS:
NO
PRINT STATUS:
* - All
18 of 18
CITY OF YEL
Yelm City Hap
105 Yelm Ave W
Yelm WA 98597
OFFICIAL USE ONLY
Dare ReNAI
To YPAC'
City Council:
360- 458 -3244
Park Use Request Form for Yelm City Park (Located at First Street (SR 507) and
7
)srna/ Avenue)
Completion of this form is required to `reserve' the Pavilion area at Yelm City Park, and/or for one of the
events Iisted below *. As per the Yelm Municipal Code (YMC) Title 9, Chapter 9.68 —The Yelm City Park is open
to the public, and for ail events not requiring the approval of the City Council, is available on a "first come first
served basis_°
The following events require City Council approval:
"Circus, carnival and traveling exhibition, *any religious or political meeting, and zany community -wide
GROUPIPERSON MAKING REQUEST
TO BE US 7' _
TILE
4.
n
CONTACT PERSON(S)
MAILING ADDRESS _ L .... __ ... ... UD C. '' l
PO Box City _ Zip
Street or
PHON11 .. z i f.
FfNNtAa�
GROiSP 59Z V
CAE
Yelm City Park eskq oorns Ball Field Stage Booths
Facilities: (All available
on "first come first
Play- * Pavilion
ground (Center coveMPN /c
tables).
served basis" - except �' �ti�. �i,
Pavilion}. "' t
Vim,
I hereby agree on my part and for the organization I represent to abide by the City of YeIm Parks rules a ,.. ---
policies (as per the Yelm Municipal Code) related to the use of park facilities which includes the ItO I-6 section
on "applicant's responsibility."
• Applicant is responsible for obtaining all necessary permits, including appropriate health permit as needed.
• Any applicant using park grounds and facilities accepts financial responsibility for any damage done to said
grounds. Application for use of a park facility will constitute acceptance by the applicant of the responsibility
stated above and willingness to comply with all rules and regulations regarding the use of park facilities as
prescribed by the Cit Council of the City of Yelm. In the event of damage, appllcant will accept the City
Council's estimate of the amount of same.
• The applicant must exercise the utmost care in the use of Yelm Darks and agrees to protect, indemnify and
save the City of Yelm harmless from use of requested facilities "groups /organizat" ns sp nsorn
`community -wide' events must provide the city with proof. 'f self-insurance. e �i�� " � 7 t,
• Adult leaders of organizations using park facilities will remain with their groups during all activities and will be
responsible for the observance of all rules.
• All organizations and groups will, in all cases, clean and put in order the park grounds used by them before
leaving.
• Consumption of any intoxicating Iiquor on park premises without first obtaining lawful authority, is considered an
act constituting disorderly conduct.
• Smoking tobacco products by use of cigarette, cigar, pipe or any other smoking device inside the boundaries of
any park, without first obtaining lawful authority, is unlawful.
• Remaining after closing time prohibited. Hours of park accessibility at all parks is as follows - Winter hours:
6 am to 8 pm, (October 1 to March 31) and Summer hours: 6 am to 11 pm (April 1 to September 3 0.)
• Currently there is not a fee charged for use of the Parks, but donations are gladly accepted.
• The City of Yefm is not responsible for lost and/or stolen items on city park property.
• Yelm City Park is a public park, and is available on a "first come first served basis -" Please be aware
that when you reserve the pavilion facility, this does not restrict other activities in other areas of the
park.
• Please initial that you have read and understand all of the above rules and
ignature of person making request. Nate
pay
t d �
t3�ty of YNm ataff "" bate
C-\ DS�EIYDOCtJME' PN' rS+ PARKS�crrYPARK�YEi ,MCITYPAKKRFQUESTFORrvi DOC
Agenda Item 6c City Park Request
Page 2 of 2
DATE JMMIDDNYYY)
A
iieft�
e6Ra CERTIFICATE OF LIABILITY INSURANCE 04/04/2017
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE, POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN °THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT* If the certificate holder Is an ADDITIOI' K INSURED, the pollcy(ies) must have ADDITIONAL INSURED provislons or be endorsed.
if SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder In lieu of such endorsement(s).
PRODUCER
Hagerty Insurance Agency, LLC pHa�}g
JerF lus aNi (800) 32Z -4050 FAX
ICN0141 River's Sdge Drive _ _..dd, Nwry
Traverse City XT 49584 -3265
I NSURERISI AFFORDING COVERAGE NAIC X
iNSURERA.- Markel Insurance Comgany, -, -, 38970
INSURED INSURERS
Prairie Street Rod mAssociatian�
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INSiiAER C -
Pa sow 2352 Yom D
Iu9ll R� ER m.......�__...�- m______ .�._.....�....�� �.�..,�..._�..
Yelm WA 98597 INSURER E.mm._ _...- .,_ ... _..._.- _..._.- ..- ..._.. ... - -.. FUR e A c
COVERAGE$ CERTIFICATE NUMBER: Cort ID 2295 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN t$ SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
Abbr m ...TYPE OF INSURANCE UORI....°..�....� ant IC,..,�.. I"1t IC E (af�, �,. -,.�. .._,.. ....- .- ....._ _ ...__"....- ....... �, MWI INSR .._. -.. -.r, _ _YNIIiY1aLR �t ! LIMITS
A g COFAMERCIAL GENERAL LIABILrrY EACHOCCURRENCE - $ 1,000, 000
CLAIMS -MARE OCCUR 360288449772-0 04101f7017 44/01/2010 . PRMi p _qgLu r ce ITIT_ S .._ 104. a00
MED E7LPfAnr ores person] s 10.000
PERSONAL &ADVINJURY S_ 1,000,000
GENIAG RELATE LIMIT APPLIES PER! GENERALAGGREGATE_ DIIOH-
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AUTOMp9ILELIABILITY B N D aN L M 1 $
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AUTOS ONLY AUTOS
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AUTOS ONLY AUTOS ONLY Pea a c!o S
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1 ORKERS COMPEN SATION area rts= �sz
AND EMPI.OY>:RS' LIABILITY .❑ Y 1 H
ANYPROPRMETDR PARTN EM F�2ECUTIVE, EL .� EAC
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DESCRIPTION OF OPERATIONS' bV E.L. DISEASE POLICY LIMIT S
8
S ,
DESCRIPTION CF CPERATIONS I LOCATIONS I VEHICLES (ACORD Tat, AddKierml Remarks Schedule, may be atfaehad It more epece Is required)
Include as additional insured: Certificate Solder but only, with respects to the nomad insured "s
action's and / or negligence with regards to the Prairie Street Rod Association 30th Annual Show and
Shine to be held at Yelm City Park in August 2017.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES S1 CAfrCELLED BEFORE
TH? EXPIRATION DATE THEREOF, NOTICi= WILL 13E DELIVERED IN
AC40RDANCE WITH THE POLICY PROVISIONS.
City of Yelm
105 Yelm Ave W AUTHORUDREPRESENTATIVE.....
Yelm WA 95597
I
0198 &2015 ACORD CORPORATION. All rights reserved.
ACORD 26 (2318103) The ACORD name and logo are registered merits of ACORD
Page 1 of 2
To: Mayor JW Foster
Yelm City Council
Agenda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Agreement
,00v4 All Page 1 of 8
Lit 0 Yelm
Y f
% lff md 10 : 911101. �
1
From: Chad Bedlington, Public Works Director
Date ,tune 16, 2017 (for City Council June 27, 2017)
Subj: Transportation improvement Board (TIB) Grant Award
2017 Emergency Pavement Repair Project — Various Locations
Attach: Award Letter, Project Scope, and (2) Copies of Fuel Tax Grant
Agreement
Recommendation
Authorize the Mayor to sign and execute the TIB Fuel Tax Agreement whereby entering into
an Agreement with TIB to mutually fund the 2017 Emergency Pavement Repair Project —
Various Locations.
Background
The City was successful in securing TIB funding for pavement repairs generally located
on West Rd SE, Solberg St SW, and 3rd St SE in the amount of $31,375. Local match
requirement is 10% at $3,485 for eligible project items.
Current Situation
Public Works submitted an application on 5/31/2017 requesting emergency repair funds
through the TIB Arterial Preservation Program. On 6!212017 Public Works was notified
that our application was approved for the proposed pavement repairs. The repair work
will be completed prior to 8/31/2017 as conditioned by the Agreement with TIB. Thurston
County Public Works will be completing the work on behalf of the City.
Project Funding
TIB Grant Funds $ 31,375
Local Funds TIB match 3,486
Total Project Budget $ 34 „861
Fu Ind inq Source: Fund 101 (street operations fund) has available funds to cover the local
match fund requirement. Street Repair /Maintenance funds from Fund 101 will be used.
,tv m
commissiotzer Richard Stevens,
Chair
Grant County
Mayor Patty Lent, Vice Chair
eery of Bremerton
Jim Albert
office of financial Management
& i. .
Elizabeth Chamberlaia
city of Walla walirr
Wendy Clark- Getan, P. C.
Claliam Transit
Gary Ekstedf, P.E.
Yakima C®unfy
Cam Menlo per Terri Jeffreys
Mason county
lay Weber
County Road Administration Board
Ashley Probart
Executive Director
PO Box 46961
Olympia, WA 98564 -0941
Phone: 360-596-1140
Fax: 360 - 586 -1165
www.tib.wa.gov
Agenda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Agreement
Washington State yy Page 2 of 8
Transportation Improvement Board
June 2, 2017
Mr. Chad Bedlington, P.E.
Public Works Director
City of Yelm
901 Rhoton Rd.
Yelm, WA 98597
Dear Mr. Bedlington::
Congratulations] We received and reviewed your application. The enclosed project
scope meets TIB criteria and is approved for funding. We are pleased to announce the
selection of your city for $31,375 from the TIB 2017 Emergency Repair Program.
In order to receive reimbursement for your project, you must:
Sign and return both copies of the Fuel Tax Grant Agreement to T1 B. TIB will return one
executed agreement for your files.
How does the City of Yelm receive reimbursement?
Send the final invoices to your TIB Engineer. Your engineer will prepare project closeout
paperwork for your signature. After you return the signed paperwork, T[B will release
payment to the City of YeIm.
If you have questions, please contact Jason Phelps, TIB Project Engineer, at
(360) 586 -1151 or via a -mail at JasonP @T1B.wa.gov.
Sincerely,
. 4- �.-
Ash[ey Probart .
Executive Director
Enclosure
Agenda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Agreement
2017 APP Emergency Repair Program Approved Scope for YELM Page 3of8
Approved Repair List Total Approved Repair Area (Sq Ft) 8,61.8..$[{ Ft
Approved Pavement Repair Cost $27,888
Approved OTHER Cost $6,973 Approved TIB Funds $31,375
Total Approved Pavement Repair Cost $34,8 61 Required Local Funds $3,486
Federal
Repair
S Route
Site
Number
1 9053
2 9052
3 9053
4 905c
1
5 9041
6 9047
i
7 904j
8 904£
STREET NAME
West Rd SF
West Rd SE
West Rd 5E
West Rd 5E
Solberg St SW
Solberg St SW
Solberg St SW
3rd St SE
LIMITS
Emer cross Streets
103rd Ave NE, Prairie Park St NE
104th Ave NE, Prairie Park St NE
West Rd 5E, Prairie Park St NE
Prairie Park St NE, 4th St NE
YeIm Ave W, Washington St
YeIm Ave W, Washington St
Washington 5t, McKenzie Ave SW
YeIm Ave E, Washington St
Repair
Repair
Repair Area
Length
Width
tSta Ft]
Approved
(Ft)
(Ft)
98 ft
12 ft
1,176 sq ft
y
40 ft
12 ft
480 sq ft
y
62 ft
12 ft
744 sq ft
y
30 ft
26 ft
780 sq ft
y
52 ft 1
23 ft
1,196 sq ft
y
415 ft
11 ft
506 sq ft
y
130 ft
24 ft
3,120 sq ft
y
77 ft
8 ft
616 sq ft
y
cost
$3,806
$1,553
$2,408
$2,524
$3,870
$1,637
$10,096
$1,993
2017 Emergency Repair Program - Approved List Page 1 of 1
Washington State Transportation Improvement Board 3- W- 978(004) -1
(N Fuel Tax Grant Agreementgenda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Aa re 4 e
P 8
Page
CITY OF YELM
3-W-978(004)-J,
2017 ErneLgengy Pavement Repair Project
Various Location
STATE OF WASHINGTON
TRANSPORTATION IMPROVEMENT BOARD
AND
CITY OF YELM
AGREEMENT
THIS GRANT AGREEMENT (hereinafter "Agreement ") for the 2017 Emergency Pavement
Repair Project, Various Location (hereinafter "Project") is entered into by the WASHINGTON
STATE TRANSPORTATION IMPROVEMENT BOARD (hereinafter "TIB") and CITY OF YELM,
a political subdivision of the State of Washington (hereinafter "RECIPIENT").
1.0 PURPOSE
TIB hereby grants funds in the amount of $31,375 for the project specified above, pursuant to
terms contained in the RECIPIENT'S TIB- approved Grant Application on file, which is
incorporated into this Agreement by this reference; supporting Project Documentation in 3.0;
chapter 47.26 RCW; title 479 WAC; and the terms and conditions listed below.
2.0 SCOPE AND BUDGET
The Project Scope and Budget are initially described in RECIPIENT's Grant Application and
previously incorporated by reference into this Agreement. Scope and Budget may be further
developed and refined. Any alterations to the original Project Scope or Budget as initially
described in the Grant Application must be authorized by TIB in advance by written amendment.
3.0 PROJECT DOCUMENTATION
TIB requires RECIPIENT to make reasonable progress and submit timely Project
documentation as applicable throughout the Project. Upon RECIPIENT's submission of each
Project document to TIB, the terms contained in the document will be incorporated by reference
into the Agreement. Required documents include, but are not limited to, the following:
a) Contract Completion Updated Cost Estimate with final summary of quantities; and
b) Project Accounting History
4.0 BILLING AND PAYMENT
At the closeout of the Project, but no later than August 31St, 2017, the Recipient must submit an
invoice for all costs and expenditures actually incurred in the course of performing eligible work
directly related to the Project, during the Project period. Any invoice received after August 31,
2017, will not be eligible for reimbursement, unless the local agency has received prior approval
from TIB. TIB agrees to reimburse the Recipient for those Project - related costs and
expenditures properly documented on the Recipient's invoice.
Fuel Tax Agreement Page 1 of 5 May 2017
Washington State Transportation Improvement Board 3- W- 978 (004) -1
Fuel Tax Grant Agreementgenda Item 8a 2017 Emergency Pavement Repair Project-TIB Grant Agreement
Page 5 of 8
5.0 TERM OF AGREEMENT
The term of this Agreement shall commence on the latest date of signature of the Parties and
terminate upon closeout of the grant or when terminated as provided herein, but in no event
shall the term of this Agreement exceed six months unless amended by the Parties.
8.0 AMENDMENTS
This Agreement may be amended by mutual agreement and written amendment executed by
both of the Parties. Such amendments shall not be binding unless they are in writing and
signed by persons authorized to bind each of the Parties.
7.0 ASSIGNMENT
The RECIPIENT shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The RECIPIENT is deemed to consent to
assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute a
waiver of the RECIPIENT's other rights under this Agreement.
8.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
9.0 DEFAULT AND TERMINATION
9.1 NON- COMPLIANCE
aj In the event TIB determines, in its sole discretion, that the RECIPIENT has failed to
comply with the terms and conditions of this Agreement, TO shall notify the RECIPIENT,
in writing, of the non - compliance.
b) In response to the notice, RECIPIENT shall provide a written response within 10
business days of receipt of TIB's notice of non - compliance, which should include either a
detailed plan to correct the non - compliance, a request to amend the Project, or a denial
accompanied by supporting details.
c) TIB will provide 30 days for RECIPIENT to make reasonable progress toward
compliance pursuant to its plan to correct or implement its amendment to the Project.
dj ShouId RECIPIENT dispute non - compliance, TIB will investigate the dispute and may
withhold further payments or prohibit the RECIPIENT from incurring additional
reimbursable costs during the investigation.
9.2 DEFAULT
RECIPIENT may be considered in default if TO determines, in its sole discretion, that:
a) RECIPIENT is not making reasonable progress toward correction and compliance;
bf TIB denies the RECIP #ENT's request to amend the Project, if any; and
c) After investigation, TIB confirms RECIPfENT'S non - compliance.
Fuel Tax Agreement Page 2 of 5 May 2017
Washington State Transportation Improvement Board 3- W- 978(004) -f
Fuel Tax Grant Agreemenfg"" Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Agreement e 6 8
9
TIB reserves the right to order RECIPIENT to immediately stop work on the Project and
TIB may stop Project payments until the requested corrections have been made or the
Agreement has been terminated.
9.3 TERMINATION
a) In the event of default by the RECIPIENT as determined pursuant to Section 9.2, TIB
shall serve RECIPIENT with a written notice of termination of this Agreement, which
shall be served in person, by email or by certified fetter. Upon service of notice of
termination, the RECIPIENT shall immediately stop work and/or take such action as may
be directed by TIB.
b) In the event of default and/or termination by either PARTY, the RECIPIENT may be
Iiable for damages as authorized by law including, but not limited to, repayment of grant
funds.
c) The rights and remedies of TIB provided in the AGREEMENT are not exclusive and
are in addition to any other rights and remedies provided by law.
9.4 TERMINATION FOR NECESSITY
TIB may, with ten (10) days written notice, terminate this Agreement, in whole or in part,
because funds are no [anger available for the purpose of meeting TIB's obligations. If
this Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
10.4 USE OF TIB GRANT FUNDS
TIB grant funds come from Motor Vehicle Fuel Tax revenue. Any use of these funds for
anything other than roadway system pavement repair is prohibited and shall subject the
RECIPIENT to the terms, conditions and remedies set forth in Section 9.
11.0 INCREASE OR DECREASE IN TIB GRANT FUNDS
At Bid Award and Contract Completion, RECIPIENT may request an increase in the TIB funds
for the specific Project. Requests must be made in writing and will be considered by TO and
awarded at the sole discretion of T[B. A[I requests for such increases must be made pursuant to
WAC 479 -05 -202 and /or WAC 479 -01 -060. If an increase is denied, the recipient shall be liable
for costs incurred in excess of the grant amount. In the event that final costs related to the
specific Project are less than the initial grant award, TIB funds will be decreased and /or refunded
to TIB in a manner that maintains the original ratio between TO funds and total project costs.
12.4 INDEPENDENT CAPACITY
The RECIPIENT shall be deemed an independent contractor for all purposes and the
employees of the RECIPIENT or any of its contractors, subcontractors, and employees thereof
shall not in any manner be deemed employees of TIB.
Fuel Tax Agreement Page 3 of 5 May 2017
Washington State Transportation Improvement Hoard 3- W- 978(004} -1
(CO, Fuel Tax Grant Agreemen`genda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant Agreement 7 of 8
13.0 INDEMNIFICATION AND HOLD HARMLESS
a) The RECIPIENT shall indemnify and hold TIB, its agents, employees, and officers
harmless from, and process and defend at its own expense, any and all claims,
demands, suits at law or equity, actions, penalties, Iosses, damages, or costs
(hereinafter referred to collectively as "claims "), of whatsoever kind or nature brought
against TIB and arising out of, in connection with or incident to this AGREEMENT and/or
the RECIPIENT's performance or failure to perform any aspect of this AGREEMENT.
This indemnity provision applies to all claims against TIB, its agents, employees and
officers arising out of, in connection with or incident to the negligent acts or omissions of
the RECIPIENT, its agents, employees, officers and subcontractors. Provided, however,
that nothing herein shall require the RECIPIENT to indemnify and hold harmless or
defend the TIB, its agents, employees or officers to the extent that claims are caused by
the negligent acts or omissions of the TIB, its agents, employees or officers; and
provided further that if such claims result from the concurrent negligence of (a) the
RECIPIENT or its employees, agents, officers or contractors and (b) the STATE, its
employees or authorized agents, the indemnity provisions provided herein shall be valid
and enforceable only to the extent of the negligence of the PARTY, its employees,
officers, authorized agents, and/or contractors. This indemnification and hold harmless
provision shall survive termination of this AGREEMENT.
b) The RECIPIENT specifically assumes potential Iiability for actions brought by
RECIPIENT's employees and/or subcontractors; and, solely for the purposes of this
indemnification and defense, the RECIPIENT specifically waives any immunity under the
State Industrial insurance Law, Title 51 Revised Code of Washington.
c) In the event either the RECIPIENT or TO incurs attorney's fees, costs or other legal
expenses to enforce the provisions of this section of this AGREEMENT against the other
PARTY, all such fees, costs and expenses shall be recoverable by the prevailing
PARTY.
14.0 DISPUTE RESOLUTION
a) The PARTIES shall make good faith efforts to quickly and collaboratively resolve any
dispute arising under or in connection with this AGREEMENT to avoid additional
incurred costs and delays to the project. The dispute resolution process outlined in this
Section applies to disputes arising under or in connection with the terms of this
AGREEMENT.
b) Informal Resolution. The PARTIES shall use their best efforts to resolve disputes
promptly and at the lowest organizational level.
c) In the event that the PARTIES are unable to resolve the dispute, the PARTIES shall
submit the matter to non - binding mediation facilitated by a mutually agreed -upon
mediator. The PARTIES shall share equaIIy in the cost of the mediator.
d) The PARTIES agree that they shall have no right to seek relief in a court of law until and
unless the Dispute Resolution process has been exhausted.
e) In the event of litigation or other action brought to resolve a dispute or enforce this
Agreement, each Party shall be responsible for its own attorneys' fees and costs.
Fuel Tax Agreement Page 4 of 5 May 2017
Washington State Transportation Improvement Board 3- W- 878(004)-1
Fuel Tax Grant Agreemerif°`genda Item 8a 2017 Emergency Pavement Repair Project -TIB Grant age 8 Agreement 8
15.0 ENTIRE AGREEMENT
This Agreement, together with the RECIPIENT'S Grant Application, the provisions of chapter
47.26 Revised Code of Washington, the provisions of title 479 Washington Administrative Code,
and TIB Policies, constitutes the entire agreement between the PARTIES and supersedes all
previous written or oral agreements between the PARTIES.
16.0 RECORDS MAINTENANCE
The RECIPIENT shall maintain books, records, documents, data and other evidence relating to
this Agreement and performance of the services described herein, including but not limited to
accounting procedures and practices which sufficiently and properly reflect all direct and indirect
costs of any nature expended in the performance of this Agreement. RECIPIENT shall retain
such records for a period of six years following the date of final payment. At no additional cost,
these records, including materials generated under the Agreement shah be subject at all
reasonable times to inspection, review or audit by TiB personnel duly authorized by TIB, the
Office of the State Auditor, and federal and state officials so authorized by law, regulation or
agreement.
If any litigation, claim or audit is started before the expiration of the six (6) year period, the
records shall be retained until all litigation, claims, or audit findings involving the records have
been resolved.
17.0 AUTHORIZED SIGNATURES
The undersigned acknowledge that they are authorized to execute this Agreement and bind
their respective agencies to the obligations set forth herein.
Lead Agency
Chief Executive Officer Date
.........
Print Name
Transportation Improvement Board
Executive Director... .....
Date
Name
Fuel Tax Agreement Page 5 of 5 May 2017
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement - WHPacific, Inc.
Pagel of 44
G TA L UK
To: Mayor JW Foster
Yelm City Council
From: Chad Bedlington, Public Works Director
Maryanne Zukowski PE, Public Works Manager
Date June 16, 2017 (or June 27, 2017 Council Meeting)
Subj: Fort Stevens Elementary Pedestrian Improvements
Attach: Professional Services Agreement — WHPacific, Inc
Recommendation
Upon approval from the Washington State Department of Transportation (WSDOT),
authorize Mayor JW Foster to sign and execute the Professional Services Agreement for
Design /Environmental Services for Fort Stevens Elementary — Pedestrian Improvements.
Background
The City advertised for Statements of Qualifications (SOQ)s March 31, 2017 and April 7,
2017 for Architectural and Engineering Services. The City received seven (7) SOQs
related to the Fort Stevens Elementary Pedestrian Improvement Project. WHPacific was
ranked by the panel as the most qualified firm. Scope of work was negotiated and the
services are within the approved budget for spending 2017 and the planned budget for
2018.
Funding Preliminary Engineering this Contract
�. �....:..
Consultant Contract
Desiqn Phase
._ Fund..�.1.fi...._..2 ... .T.... .._
—.m
$ 10,925 ........ ..............__...�___�......_
.............._......._Grant .. ._...._ --
$ 70,004
......Total............
$ 80,929 .........
WSDOT Contract
$ 675 $ 4,325
$ 5,000
Funding Construction 2018
Fund 316 (Gas TaxJ
Carry -2018 Grant
Total
Forward
_.........._.._......_ .._ ........................_....
Construction Phase
$ 8,400 $ 121,769 $ 340,620
$ 470,000
TOTAL Project Costs $556,717
I I P a g e 2
H:1—Strcet ❑ eoartment1Prniects\Sidewalks1Ft Steveris ELP_mentarv\CC3un(-11
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 2 of 44
Current Situation
Staff recommends execution of a Professional Services Contract in the amount of
$80,929.00 for design and engineering services for a spending limitation of $20,000 in
2017 and the balance in 2018 with the approved budget.
CPag(.
tt. ,,..µgat r °r, r rf D�,c.)ar t-u'nent, .Pry ()ir'ct:s\',S- Lrtew, ..Vs Ft St evens I2.erren .'ar,✓ .Cr)uaur:.N. 1.
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page om44
� Agency u~��c,nmx ����n�xx*��' ��mm�~ o—ww�v"=ss*oxoax Services
Cost Plus Fixed Fee Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
WHPacific, Inc
Address
Federal Aid Number
UBI Number
Federal TIN or SSN Number
602-587-396
20-3966470
Execution Date
Completion Date
1099 Form Required
Federal Participation
Yes No
Project Title
Fort Stevens Elementary — Pedestrian Improvements
Description of Work
As shown on Attached EXHIBIT A.
STIP[LA A/Prospec tus Description: f rnprove safety for
students and pedestrians a long I 00th Way Southeast and
Grove Road near Fort Stevens Elementary with new sidewalks and ADA compliant facilities.
2017 - Not to Exceed (NTE) $20,000
F71 Yes No DBE Participation
Total Amount Authorized: $80,929
M yes No MBE Participation
Management Reserve Fund, 0
71 Yes —11% No WBE Participation
Yes —I[% No SBE Participation
Maximum Amount Payable: $80,929
Index of Exhibits
Exhibit Scope n[Work
EuhibitD DBE Participation
FnbihilC Preparation and Delivery u[FJocUonk: ngund(}dhw,Outa
Exbibi( 0 Prime Cunyu)tuoL Cost Computations
Exhibit Sub-conSUltallt Cost Computations
Exhibit [ Title VI Assurances
Exh)bkG Corti0uatkxnDoCuMuntS
Exhibit / AJieuedConxu[Uuni Design Bnnr Procedures
Exhibit ] Consultant Claim Procedures
xenzmoolw"m»or
LocalAgencyA&E Professional Services oonf Plus Fixed Fee Consultant Agreement Page /or^v
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 4 of 44
A,giri�::eintcni� Niambn'!
LocalAgency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 2 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 5of44
The CONSULTANT, on a monthly basis, is required to submit DBE Participation of the amounts paid to all DBE
firim Invoiced for this AGREEMENT
All R.eports, RS & F materia Is, and other data Furn ished to the CONSU LrA NT by the AGENCY shall be retumed
All electronic files, prepared by the CONSULTANT, Must meet the requirements as Outlined in Exhibit "C
Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, anti other work products.. including all electronic files, prepared
by the CONSULTANT prior to completion or terinination of this AGREEMENT are instruments of service for
these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or
on behalf of the AGENCY of any such Instruments of service, not occurring as a part of this SERVICE, shall bc
without liability or legal exposure to the CONSULTANT
Any and all notices or requests required under this ACS REEMENTshall be made in writing and sent to the other
party by (1) certified mail, return reec Ipt requested, or (i i) by entail or facs I rn I le, to the address set forth below:
If to CONSULTANT:
Name: Sarn Richard
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this
AGR E F N/IFNT titled "Completion Date . "
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
'dable delays caused by an act of GOD.. governmental actions, or other conditions beyond the control of the
unavul L,
CONSULTANT. A prior supplemental AGREEMENT iSSUed by the ACENCY Is required to extend the established
completion time.
Lo cal Agency A &E Pro fessio nal Services Cost Plus Fixed Fee Cons ultan t A greemen t Page 3 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 6 of 44
Agreement Number;
Local Agency A&E Professional Services Cost Plus Fixed Fee Capsultant Agreement Page 4 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 7 of 44
Local A gency A &E Professionai Services Cos f Pius Fix ed Fee Consultant Agreem en t Page 5 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 8 of 44
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 9 of 44
Compensation Acton beha I rofsald emp I oyees or other persons while so engaged, and any and a I I claims made
by a third party its a consequence of any act or omission on the part of the CO N S U LTA NT's employees or other
persons while so engaged oil any of the work or set-vices provided to be rendered herein, shall be the sole obligation
and responsibility of the CONSULTANT.
The CONS U LTA NLT shal I not en gage, on a At I (- or part-ti rne bas is, or other has 1 s, during the period o f this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this
AGREEMENT, in the employ of the United States Department offransportatiou or the AGENCY, except reguiarly
retired employees. without written consent of the public employer of such person if he/she will be working on this
AGREEMENT for the CONSULTANT.
During the performance o C th is AG R E E MFNT, the CONSULTANT, for itself, its assignees, sub - consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations.
Title V1 of the Civil R ights Act of 1964
(42 U S. C. Chapter 21 Subchapter V § 2000d
through 2000d64a)
Federal-aid Highway Act of 1973
(23 U.S.C. Chapter 3 § 324)
• Rchabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V § 794)
• Age Discrimination Act of 1975
(42 U.S.C. Chapter 76 § 6 101 et. seq.)
• Civil R i 0 uhts Restoration Act of 1987
(PUbiic Law 100-259)
• American with Disabilities Act of 1990
(42 U.S.C. Chapter 126 § 1210I el. -veq.)
* 23 C; FR Part 200
* 49 CFR Part 21
* 49 CFR Part 26
*
RC W 49.60.180
In relation to Title V1 of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit 47'
attached hereto and by this reference made part of this AGRE E M E NT, and shall 1 nc I tide the attached Exhibit ` "F" 111
every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations
OT directives 'issued pursuant thereto.
The right is reserved by the AG F NCY to to i nate this AGREEMENT at any h me with or without cause upon ten
(10) days written notice to the CONSULFANT
Ira the event this AG REEIVIENT is I erm mated by the AGENCY, other than ro r de fault on the part cat tile
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged and any appropriate
fixed fee percentage at the time of termination of this AGREEMENT, plus any direct non-salary costs incurred up to
the time of lerin ination oaf th I s A G R EEVl ENT.
No payment sha I I be made for any SERVICES corn p ieted after ten ( 10) days fo I low] ng receipt by the
CONSUL1ANT of the notice to terrminate, If the accumulated payment made to the CONST-TLTANT prior to Notice
of Termination exceeds the total amount that would be dust/ when computed as set foah in paragraph two (2) of this
section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for
any excess paid.
€f the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT,
the above formula for payment shall not apply.
in the event of a termination f'or default, the alTIGUnt to be pall to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs inCUrred by the CONSULTAN'I'm performing SERVICES
to the date of'termination., the amount of SF.RVTCES originally required which was satisfactorily completed to
Eves! A genCy A &E Pro FeSsional ServiCes Cost Plus Fixed Fee Consult n t Agreement Page 7 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 10 of 44
The CONSULTANT sh=ill make such changes and revisions in the completed work of this AGRE EM ENT as
necessary to correct errors appearing therein. without additional compensation thereof. ShOUld the AGENCY find
it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or
revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered
as Extra Work and will be paid for as herein provided under section X111 "Extra Work."
Local Agency A & E Professional Services Coss Plus Fixed Fee Cons ulta "t Agreement Page 8 of 14
Revised 3111/2016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 11 of 44
The CON SU[lANl[mny sub-con so| tan to. and the /k{3ENCYshuU comply vvi[hmU Federal, S tatu. and ioua laws,
rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed tinder this
AGREEMENT This AGREENTENT shall be interpreted and construed in accordance with the laws of the State or
Washington.
IbcCONSC[]ANTshuU defend, indemnify, and bmN The S Cate ofVVxa]zir:gtm,(S'r}{[E) and the A[}ENCYanti
thoirufDcens and cmp|oyory harm |#yu from m8 c|aims, dema nds, or suits m1 {uw or equity arlsing in whole or In pad
from the ncgbgemnoe of, or the breach m[anymbi{gu1ion tinder dbIaAGflE Ek{ ENT by, the C()NSUCTANTmrthe
CON S U LTA NT's agents, ern p loyees, sub c onsu I tan ts, subcontracto rs or vendors, o f any tier, or any other persons
for whom the CONSULTANT may be |uguUy UoNo, provided that nothing herein m>/uO require aCONSULTANT
tn defend nr indemnify the STATE and the AGENCY and their officers and employees mga{nxtand hold harmless
the STATE and the /\GEy4C}~ and their officers and employees from c|oinoa, demmzdu or suits based anio[y upon
the negligence of, o, breach of any obligation under this AGREEMENT by the S'l7\[E and the AGENCY, Lhcir
agents, officcra, employees, sub-cons u| tan ta, subcontractors or vendors, ufany tier, or any other persons for whorn
the sTArE andlor the AGENCY tnay be legally liable, and provided further that If tile cinionuor suits are caused
hvncresult from the concurrent negligence uf(m) the C{}NSOLl}\NTnrthe C(}NSOI]ANT'o agents, employees,
xub-uunyultuota, subcontractors or vendors, of any der, or any otherpcmonu for whom 1he CONSULTANT is legally
|iub(o. and (b) the S'l/Vl'E and/or AGENCY, their agents, ufMuery^ employees, su6-o011auitoots, subcontractors and or
vendur , mFany tier, nr any other persons horvvhorn the STATE and mrA(}ENCY may be hg4|ly |iublc` the dcbonue
anti inderrmity obligation shall be valid and enforceable only to the extent of the CONSULTANT's negligence or
the ncg!igcnuom[ the C()NSU" LTA N7`mageota` err] p}oyouo,suh-oanou|!antx.xu6cmntrmotomor vendors, uf any tier,
or any other persona for vvhoro the CONSULTANT may be leguUy liable. This provision a}/uD be incimdcd in any
AG R F EM ENT between CO N S U [TANT and any sub-con su Itant, SUbcontractor and ven dor, of any ti ec
The C(}NSULl/\NTohm]lu [so defend, indemoify' and hu\d the STATE and the A(]ENCY and the irofficers
and urapkoyecx bann|cxx From u[ l c|uirax, dunands, urooits at [uvv orcquity miming in m/bo]o or (m part from Ah e
aIirgcd patent o/oopyri gb(iofhmgemunlor other a}|egud[yionproperuppn`phu\ionnr use of trade secrets, patents,
proprietary inh>nnation,kuuw-honv` copyright rights orinventions by the C(lNSULI)\Nl'or the C[}NSUl]AN7-`s
a-ootu,emp)oyocy`yoh-oomxu]tuntm, subcontractors or vendors, ofunydccmranyodzerpersoomforwhomdbo
CONS U UFA NT may be legally liable, in performance of the Work tinder this AGREEMENTor arisinty out ofany
uueinoumocchun*khtbcAGREEK4EN'[o[merhodx`pnmeyweo,deaigns,in{onnudnnurcxhcri\emxhurnixhedur
oonzcouuicaiod to S]CZVl'E uod/ur UbcA( ENC Y, ikcir agents. ot§oers and mnp|nyceo Pursuant to tbeAI;RE EK4In NT;
provided that tb/m (nGomnity ybyJi not uppiy to any aOeg�ed patent orcopyright iofringomcut or nthur allegedly
hoprupermpprupriabonorumcofi(adexecro1u,paten\x,propr\eturyin5o/rnutiou,knovv-hoa\cnpyrigbt n'gbixur
inventions pcuu[ring from ST/QTBund/nr/kGE>1C Y's, their agents', o[boery'and eozp/uyees` failure (»cnmp[y
with spec ifio written iuytruodous regard iog use pro vidudioSTATE and/or AG F N CY, tbci/ agents, othoumand
cmployees by the CONSULTANT, its agents, employees, sub-consUltants, subcontractors or vendors, ofany tier, or
any other persons for whom the CONSULTANT may he legally liable.
The CONSULTANT's relation to the AGENCY shal I be at all times as an independent cowractor.
Notvvithstuwding any dohcnnination by the Exec ubve Eihirm B card orother cri bun u[. the /\@ENCY In ay, in ito so le
diuco:buo, by vvhUcn notice to the CONSULTANT tounioute this AGREEMENT If it is found after due notice and
examination hv the AGENCY that there imu violation mfthe Ethics io Public Service Act, Chapter 42.52 RCVV,or
any similar statute involving the CONSULTANT io the procurement o[ or performance tinder, this &GBUEEMEN'[
The cQN&D LTA NT spec itioo]|y assumes potential | lab i1ity for mc({ons bTOLI glit by the CONS LiL][&N'7`sown
employees or its agents against the STATEmod /ordhe AGENCY and, solely For the purpose o[thia indemnification
and defense, the CON SOL]ANTspecifically vvoiveS any iconnuniiy uudcrLbostaLe industrial iouuramce law, Title 5L
RCW. This w/ulvorbum bcu/ mutually negotiated between the Purdma
Agrecrnem Number.
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 12 of 44
The C(}NSUL[4WT shall obtain and keep in force during the terms oC this AGREEMENT, mrmaodzemviae
required, the following iouuruooc with companies Or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A, Worker's compensation and employer's liability insurance as required by the STXFE
BnnzJ: mm>(a)ciyeim.wo.ua
Phone: 380~458-8499
FaoainoUc: 360~$58-8417
section IX "Termination of Agreement- Of this AGREEMENT, shall be limited to the accumulative arnount of the
aLithorl zed AG REE MENT amourit or one m 111 ]on do I I ars ($ 1,000,000.00), whichever is greater, unless the 11 m -it of
hability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional
liablilty to third parties be 11inited in any way.
Local Agency A &E Professional Services Cost Plus Fixed Fee Consultant Agreement Page 10 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 13 of 44
The parties enter Into th I s AGRE E NT ENT for the sole benefit o C the parties, and to the exc [us] on o F any third party,
and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONtSULTANT has
filily complied with this section. This remedy is not exclusive-, and the AGENCY may take such other action as is
available to it under other provisions of this AG RE EMEN'T, or otherwise In law.
F'(ffPMff*TT,W =4
The Federal Highway Adrn i n i stration shall have the right to participate in the review or examination of` the
SERVICES in progress.
focal Agency A & E Professional Services Cost Plus Fixed Fee Cons"Itan t Agreemen t Page 11 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 14 of 44
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. No agent, or representative oFeither party has authority to make, and the parties shall not be bound by or
be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or
modifications of the terms, hereof shall be valid unless reduced to writi n a and sl
4P gried by the parties as a supplement
to this AGREEMENT,
This AGREEMENT rnay be s i mu I taneous iy executed in several counterparts, each of which shall be deemed
to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants. and AG REEM ENT's contained in the proposal, and the supporting material
SUbm i tted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and
conditions thereof.
*140"ManaW =1* M111"ItT, TIM
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its pe rformance may consist o IF 'In Connat-lon that is exempt
from disclosure to the public or other unauthorized persons under either chapter 42.56 RCS' or other local, state
or federal statutes ("State's Confidential Information"), The "State's Confidential Information" includes, but is
not limitect to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles,
credit card info ation, dri v er's license numbers, medical data, law enforcement records (or any other Information
identifiable to an individual), STATE and AG F NCY source code or abject code, STATE and AGENCY security
data, non- public Specifications, STATE and AGENCY non - publicly avai [able data, proprietary software, State
security data, or information Which may J eopard Me any part of the project that relates to any of these types of
information. The CONSULTANT agrees to hold the State's Confidential Information in strictest confidence
and not to rnakC use of the State's Confidential Information for any purpose other than the performance of this
AG RE, EM ENT, to release it only to authorized ern plovees, slab- consultants or subcontractors req u 1 ring such
information for the purposes ofcarrying out this AG F_MENT, and not to release, divulge, publish, transfer,
sell, disclose, or otherwise make it known to any other party without the AGENCY's express written consent
or as provided by law. The CONSULTANT agrees to release such infortnation or material only to employees,
sub - consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of w h 1 ch have
been previously approved by the AGENCY. The CONSULIANTagrees to implement physical, electronic, and
managerial safeguards to prevent unauthorized access to the State's Confidential Information.
I rn mediate ly upon expiration or termination of this AG PEEME NT, the CONSUL TA.NT shall, at the AG E NC Y's
option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the Stato's Conti deritial
Information; or (ii) returned a I I of the State's Confidential Information to the AGENCY; or (iii) take whatever other
steps the AGENCY requires of the CONSULTANT to protect the State's Confidenual InformatIOR,
As required Linder Executive Order 00-03.. the CONSULTANT shall maintain a log documenting the following:
the State's Confidential Info. atio rcceived in the performance of this AGREEMENT; the purpose(s) for which
the State's Conficicntial Information was received; who received, maintained and used the State's Confidential
Information; and the final disposition o F the State's Confidential I n Formal i on. The CQ NS U LTANT's records sha H
be subject to inspection, review, or audit upon reasonable notice from the A(3ENCY.
The AGE14CY reserves the right to monitor, audit, or investigate the use of [lie State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGRFEWNT. The monitoring, auditilig, or
investigating may Include, but is not limited to, salting databases.
Aii.=rcciiruuinll Nundbe�ir
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 15 of 44
Agreement NLNYII)U:
!-aced A gency A & E Pro fes s io na I Services Cast Pfus Fixed Fee Cons ultan f A greem en f Page 13 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 16 of 44
tab ul ations, comp utations, summ anes, in ventories, a nd writt ngs regardi rig con ferences, conversations 0 1'
C�
telephone conversations, and any and all other taped, recorded, written, printed or typed matters, of any kind or
description; every copy of the foregoing whether or not the original is in flic possession, cuqody, or controi of the
,'ON S U LTA N T. and eve ry copy o f an y o f the forego i n g, w hether or not such copy is a copy ider Eica I to an original
,wr whether or no t such copy contains any commentary or notation whatsoever that does not appear on the original.
"Native files" are a subset of ES I and refer to the e [cc tronic format of the application in which such ES I is normally
created, vicvved, and /or modified.
The CONSULfAN'I'shall include this section XX "Records Maintenance" in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consuitant to its terms, unless expressly agreed to other-wise in
writing by the AGENCY prior to the execution of such subcontract.
in witness wnereoT, Me parves nereco nave executea Mis==TM-1T777`7—r=aj 777t y7a V
- E xecut ion Date " box on page one ( I ) o f th is AGRF-F-MENT,
Signature Date
Signature Date
.4 n.,v mr)(10cahon., change, ol- relbrmatron �#'th is ,I (;REE",VENT.vhe211 rvvg re al)PPm,'ed a~w ro fi,rm hJ! the Q11ice
of the,411orrie,�, GleneraL
AoFt( �VPCIA NUrV00"
g
Local A gency A& E Pro fes sional Services Cost plus Fixed Fee Consultant Agreement Page 14 of 14
Revised 311112016
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 17 of 44
City of Yelm
Fort Stevens Elementary — Pedestrian Improvement
al =1 I =�
6MOLIJ w MIJ OLIM91 414 %114
Scope of Work
Project No,
WSDOT Form 140 -089 EF Exhibit A Page I of I
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement - WHPacific, Inc.
Page 18 of 44
EXHIBIT A
City of Yelm
Fort Stevens Elementary — Pedestrian Improvement
WHPACIFIC
SCOPE OF WORT{
The work to be accomplished under this agreement will be for WHPacific, Inc. (CONSULTANT) to provide
engineering design services for the City of Yelm (CITY). Services include the production of Plans,
Specifications and Engineer's Estimate (PS &Ej for sidewalk improvements along the north side of 1001h
Way SE connecting existing sidewalk on north side of Middle Rd SE, just east of Cochrane Ave SE, to
Grove Rd SE; and west side of Grove Rd SE from 100`h Way SE to just south of Greenleaf Ave SE. The
project will include the following elements:
1) Construction of approximately 1700 linear feet of curb, gutter, sidewalk, and amenity strip.
2) Construction of ADA- compliant curb ramps, per PROWAG
3) Installation of Stormwater facility to support the proposed sidewalk improvements.
The project design and PS &E will be based upon the following standards:
1) WSDOT Local Agency Guidelines
2) WSDOT Standard Specifications for Road, Bridge, and Municipal Construction (2015)
3) WSOOT Standard PIans
4) Department of Ecology Current Stormwater Manual for Western Washington Low Impact
Technical Guidance Manual for Puget Sound
5) City of Yelm Design Guidelines
The CONSULTANT and the CITY have prepared the following detailed scope of services for this project:
1.0 PROIECi MANAGEMENT
The CONSULTANT will provide project management and administration during the design phase of the
project, to include:
1.1 General Project Management —The CONSULTANT will develop and maintain project
scope and budget, coordinate with CITY staff, coordinate and review the project team's
work, maintain project files, and conduct project team meetings to coordinate project
activities.
1.2 Progress Report / Invoices — The CONSULTANT will prepare and submit progress
reports/ invoices to the CITY monthly.
1.3 Quality Control Reviews —The CONSULTANT will perform quality review checks prior to
submittal of work to the CITY.
1.4 Field Review /Scoping Meeting - The CONSULTANT will conduct. one (1) site visit with
the CITY staff to have a clear understanding of the Scope of Work. Any changes to the
Scope of Work will be identified and resolved.
3.5 Project Coordination Meetings - The CONSULTANT will attend up to two (2) project
coordination meetings at the Yelm Public Works Department, in conjunction with the
design submittal reviews. The CONSULTANT will prepare meeting notes and distribute
to all meeting participants.
Page 1 of 7
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement - WHPacific, Inc.
Page 19 of 44
2.0 TOPOGRAPHIC SURVEY AND BASEIVAP
The CONSULTANT will complete a topographic survey and develop a topographic base map for the
project area from the existing right of way on the south side of 100 "' Way SE to the building line of the
houses on the north side from 50 feet west of existing sidewalk end at Middle Rd SE, just west of 100`"
Way SE, to the Grove Rd SE; and from existing right of way on east side of Grove Rd SE to the building
line of the houses on the west side of Grove Rd SE, from 100 "' Way SE to Greenleaf Ave SE.
Included in the base map will be Right -of -Way limits; a one -foot (1') contour interval; trees; outline of
vegetated areas; visible utilities having surface and /or above- ground features; underground utilities as
marked on the surface by a private underground utility locate company; overhead power and cable lines
in horizontal position only; sanitary sewer and storm water structure as -Built plans including type of
structure, rim and invert elevation, connections and pipe material if discernible, including the
connecting structure lying outside of the above - described mapping limits; mailboxes; signs; fences;
private driveways to the garage entrance and private owner constructed street -side improvements.
The base map will be prepared at a scale of one inch equals twenty feet (1 " =20'). Base mapping will be
tied to existing monumentation and defined on the plans.
3.0 PRELIMINARY PLANS (30% Plans)
3.1 Preliminary Plans - The CONSULTANT will create design base file and prepare
Preliminary Design Plans to show the basic elements and extent of the project. The
Preliminary Plans will be prepared at 1 " =20' scale using AutoCAD Civil 3D 2014 software,
WHPacific and City of Yelm CAD standards.
3.2 Design Memorandum - The CONSULTANT will develop a preliminary design
memorandum, which will include a summary of critical design elements that will provide
the basis for final design and plan preparation. The design memorandum will include the
following elements:
• Design Criteria
• Preliminary Sidewalk Horizontal Alignment
• Preliminary Sidewalk Vertical Alignment
• Preliminary Cut /Fill Limits /Retaining Wall Locations if any
• Preliminary Drainage Review
• Analysis of potential utility coordination items
3.3 Utility Coordination - The CONSULTANT will complete the following:
Contact Utility Owners to obtain record drawings. Utilities will include water,
sanitary sewer, drainage (City of Yelm), gas, power (PSE), and communications
(Comcast, Fairpoint).
Identify potential conflicts and coordinate with utility companies.
3.4 Geotechnical Analysis - The CONSULTANT project engineer and geotechnical engineer
will walk the site with the CITY representatives to determine locations for site
exploration and small pilot infiltration test (PIT). The CONSULTANT will perform soil
exploration and evaluate LID feasibility per Stormwater Management Manual for
Western Washington from the Department of Ecology. HWA will perform the following:
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 20 of 44
Prepare Exploration Plan for two PiTs and submit to CITY. CITY will provide
traffic control, if necessary, excavate the PIT test pits, and provide water for
PITS at no cost to HWA.
Mark test pit /PIT locations and arrange for utility locates.
Conduct a Pilot Infiltration Test (PIT) at 2 locations to determine long -terra
stormwater infiltration rates.
o The PITS will be conducted and analyzed in general accordance with the 2014
Ecology Stormwater Manual.
HWA will log excavation (by the CITY) thro ugh each PIT the day after running
the test to view /sample receptor soils.
Prepare a draft report presenting the results of the explorations /PIT along
with recommendations for infiltration.
• Finalize report upon receipt of review comments.
4.0 NATIONAL ENVIRONMENTAL POLICY ACT DOCUMENTATION (NEPA)
CONSULTANT will prepare an Environmental Classification Summary (ECS) for use in FWHA's NEPA
determination for the project. It is assumed that the appropriate NEPA mechanism for the project will
be a Documented Categorical Exclusion (DCE). The following tasks are included in the NEPA
documentation. The CITY will prepare the APE:
4.1 Environmental Classification Summary - CONSULTANT will complete an ECS for the
project to address potential impacts to the environment from the project.
4.2 Cultural and Historic Resources -A cultural resources study will be conducted for the
project area in compliance with Section 106 of the National Historic Preservation Act.
This will include a pedestrian survey supervised by an archaeologist that meets the
qualifications outlined by the Register of Professional Archaeologists. Additionally, an
architectural historian will review records corresponding to the indirect area of potential
effect for this undertaking.
4.3 Biological Assessment - CONSULTANT will prepare a Biological Assessment (I3A} for the
proposed pedestrian improvements. The BA will cover the Mazama pocket gopher and
any other species required under state or federal endangered species regulations. The
BA will address the potential impact of the project on listed and sensitive species and be
provided to support related NEPA related determinations.
CONSULTANT will work with the CITY and the US Fish and Wildlife (USFWS) to establish
appropriate survey protocol, and update soil mapping for the Project area.
CONSULTANT wilt conduct surveys far the Mazama packet gopher (gopher) in the
Project area. The surveys will be conducted by a qualified biologist and follow protocol
established by Thurston County in coordination with state and federal authorities.
Three total surveys will be conducted, at least 30 days apart. A final report will be
produced which meets USFWS standards for wildlife surveys. CONSULTANT will request
a determination letter from the USFWS regarding the survey findings.
4.4 Approval Documentation of Right of Way— Right of way documentation for the project
will be prepared. It is assumed no Right of Way purchase will be required.
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 21 of 44
5.0 STATE ENVIRONMENTAL POLICY ACT (SEPA)
S.1 CITY as the lead agency for SEPA provided an exemption for SEPA under WAC 197-11 -
8002C for Sidewalks and 18.20.0 20 YeIm Municipal Code (YMC) for Iess than 1000 CY of
excavated materials. If these parameters change the City will complete SEPA.
6.0 PUBLIC INVOLVEMENT
6.1 There will be no formal public involvement. There are no driveways to reconstruct. CITY
will handle any landscape plantings that need to be removed with the property owners,
7.0 90% DESIGN
The CONSULTANT will update the project design to the ninety (90) percent complete stage. The
CONSULTANT will complete the following tasks:
7.1 Utility Coordination - Based on coordination with the utility companies, the
CONSULTANT wiII complete the following:
• Determine if conflict resolution requires a design change or utility relocation.
• Adjust design to minimize utility relocation, where feasible.
• Confirm Iocations that require utility relocation.
• If required, pothole potential utility conflicts to determine actual depth
(consider an allowance of $2,000 for potholing).
• Coordinate with utilities to schedule the required relocation work.
7.2 90% Plans - The CONSULTANT will develop project plans to the 90% complete stage.
The scale of the roadway plan and profile sheets will be one inch equals twenty feet
(1 " =20'). The plans will be prepared using AutoCAD Civil 3D 2014 software and
WHPacific and City of Yelm CAD standards.
The following is an anticipated sheet count for the plans.
Sheets
Descri hon
1
Cover Sheet/Vicinity Map/Sheet Index
1
Legend /Abbreviations/Notes
3
Survey Alignment/ Control Plan
3
Site Preparation / Erosion Control Plan
1
Typical Sidewalk Sections
1
Typical Sidewalk Details
3
Sidewalk/Paving Plan
2
Curb Ramp Details
3
Landscaping Plan and Details
2
Traffic Control Plan
20
TOTAL
7.3 Cross Sections - The CONSULTANT will prepare cross sections at 2S -foot intervals. The
cross sections will be used to identify size and locations of cut and fill slopes, potential
impacts to right of way and utilities, and possible areas far retaining walls.
Page 4 of 7
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 22 of 44
7.4 Drainage Report - The CONSULTANT will prepare a Drainage Report, in accordance with
the most current Department of Ecology Manual.
7.5 Engineer's Estimate - The CONSULTANT will identify standard and non - standard bid
items, and will provide itemized quantity calculations for all contract hid items. An
engineer's estimate of construction costs will be prepared.
7.6 Contract Documents - The CONSULTANT will prepare project specifications.
Specifications will follow the 2015 WSDOTIAPWA Standard Specifications for Road,
Bridge, and Municipal Construction. The CONSULTANT will prepare project- specific
special provisions and incorporate relevant WSDOT General Special Provisions to specify
work not covered in the Standard Specifications. Federal contract provisions, CITY hid
documents, prevailing wage rates, and applicable standard plans will be added. The
CITY wiII provide bid documents required for use in the specifications. Specifications wil:
be prepared in Microsoft Word format.
The CONSULTANT will send the 90% Design to the CITY and WSDOT Local Programs for review and
comment.
8.0 100°x6 DESIGN
The CONSULTANT will update the project design to the 100 percent complete stage. The CONSULTANT
will complete the following tasks:
8.1 100% Plans - The CONSULTANT will address CITY and WSDOT Local Programs comments
from the 90% review, and advance the plans to the 100% complete stage.
8.2 Final Cross Sections - The CONSULTANT will address CITY comments from the 90%
review, and advance the Cross Sections to the 100% complete stage.
8.3 Final Drainage Report -The CONSULTANT will address CITY comments from the 90%
review, and update the drainage report based on the 100% design.
8.4 100% Cost Estimate - The CONSULTANT will address CITY and WSDOT Local Programs
comments from the 90% review, and update the cost estimate based on the 100% Plans.
8.5 100% Contract Documents - The CONSULTANT will address CITY and WSDOT Local
Programs comments from the 90% review, and advance the Contract Documents to the
100% complete stage.
8.6 Comment Response - The CONSULTANT will review the CITY's 90% review comments,
and prepare responses to all comments.
The CONSULTANT will transmit a PD copy of the 100% Plans, Specifications, and Estimate to the CITY
and WSDOT Local Programs for a final review. The CONSULTANT will provide hard copies of the Final
Drainage Report and Final Cross Sections.
9.0 FINAL DESIGN PLANS, SPECIFICATIONS AND ESTIMATES (PS &E)
Based on the CITY's review of the 100% Plans, the CONSULTANT will produce a final set of Bid -Ready
Plans, Specifications, and Cost Estimate. The CONSULTANT will complete the following tasks:
9.1 Final Plans - The CONSULTANT will address CITY and WSDOT Local Programs comments
from the 100% review, and finalize the plans for bid advertisement.
Page 5 of 7
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 23 of 44
9.t Final Cost Estimate - The CONSULTANT will address CITY and WSDOT Local Programs
comments from the 100°% review, and finalize the cost estimate for bid advertisement.
9.3 Final Contract Documents - The CONSULTANT will address CITY and WSDOT Local
Programs comments from the 100°% review, and finalize the contract documents for bid
advertisement.
Final Plans and Specifications will be provided in electronic (Word, PDF and AutoCAD) format, and in
hard copy format. The CITY will upload the plans and specifications to Builder's Exchange for
distribution to Contractors.
ASSUMPTIONS
1) The project design will be completed within seven (7) months of the signed notice to proceed,
2) One (1) 1nvoice/Progress Re port will be prepared per month.
3) The CONSULTANT will prepare construction plans in AutoCAD Civil 3D 2014 format.
4) The roadway and sidewalk section will be designed based on CITY standards.
5) The CITY will provide contact information for all utilities located within the project limits.
6) The project will not require additional right -of -way or permanent easement.
7) The CITY will distribute Contract Documents via Builder's Exchange.
DELIVERABLES
I) Protect Management
a. Invoice/Progress Report —1 copy per month (7 total)
b, Meeting Minutes —1 copy via email.
2) Topographic Survey/Basemap
3) Preliminary Plans and Design Memorandum — 5 copies
4) Draft and final ECS with discipline reports
5) 90% Design
a. 90°% Plans —2 full size (22" x 34 ") copies
b. 90% Plans — 3 half -size (11" x 17 ") copies
c. 90% Cross Sections — 5 copies (11" x 17 ")
d. 90% Estimate — 5 copies
e.
90° % Specifications —S copies
f.
90% Drainage Report — 5 copies
6) 100°% Design
a.
100% Plans —1 electronic copy (PDF)
b.
Final Cross Sections —1 copy
c.
Final Drainage Report — I copy
d.
100°% Cost Estimate — I electronic copy (PDF)
e.
100% Specifications — I electronic copy (PDF)
f.
Comment Response —1 copy (Excel)
7) Final Design
a.
Final Signed Plans — I electronic copy (PDF)
b.
Final Signed Plans — 1 full size (22" x 34 ") copies
c.
Final Signed Plans — 5 half size (11" x 17 ") copies
d.
Final Cost Estimate — 1 copy
e.
Final Specifications — 1 electronic copy (PDF)
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 24 of 44
f. Finaf Specifications — 7 hard copies
SCHEDULE FOR COMPLETION
The CONSULTANT will begin work upon the CITY issuing a notice -to- proceed. The consultant wilt
proceed with environmental, survey and geotechnical review Under the restriction of limiting the
spending to $20,000.00 until January 2018.
OPTIONAL SERVICES
Upon written approval by the CITY, the CONSULTANT will provide engineering services beyond this
Scope of Work. Services may include additional meetings, adding additional or increasing the existing
design tasks, right -of -way acquisition services, construction management and inspection services,
geotechnical services, or other work deemed necessary by the CITY. Such work wilt be specified in a
written supplement to this agreement, which will establish the scope and costs.
Page 7 of 7
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 25 of 44
d'law Particination
. .... . . . ....... ...............
HWA GeoSciences, Inc., DBA HWA GeoSciences, Inc. Certification D5F0024692 UDBE Yes, SBE Yes
I #600404388
A g ii ecm ein IL N L � M 11) C 11" �:
WSDO T Form 140-089 EF Exhibit B Page I of I
Revised t0I3012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 26 of 44
in this Exhibit the agency, as appl icable, is to provide a description of the format and standards the consultant is
i o use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
FRINUMMATOUT,
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WSDOT Form 140-089 EF Exhibit C Page I of 4
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 27 of 44
lM w, M 111111 1 11 �� 1 111 pil � I 11! 1
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WSDO T Form 140-089 EF Exhibit C Page 2 of 4
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 28 of 44
11. Any Other Electronic Files to Be Provided
MEMMMUM
WSDOT Form 140-089 EF Exhibit C Page 3 of 4
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 29 of 44
A. Agency Software Suite
B. Electronic Messaging System
C. File Transfcrs Forrnat
WSDOT Fora: 140 -089 EF Exhibit C Page 4 of 4
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 30 of 44
Exhibit D
Prime Consultant Cost Computations
See Attached Exhibit D - Consultant Fee Estimate
WSDOT Form 140 -089 EF Exhibit D Page 1 of 1
Revised 1013012014
agenda Item 8b Fort Stevens Elementary Pedestrian mpr .. entsPr,fessi —1 S.,ices.Agre —t W P-fic, Inc
Page 31 of 44
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Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 32 of 44
Sub-consultant Cost Computations
The CONSULTANT shall not sub-contract for
the performance of any work under this AGREEMENT without prior written permission of the AGENCY
Refer to section VI "Sub-Contracting" of this AGREEMENT.
Subconsultant under this agreement:
HWA GeoSciences, Inc., DBA HWA GeoSciences, Inc. (shown on attached EXHIBIT D)
Agreemont. M,iirinber:
WSD07'Form 140-089 EF Exhibit 6 Page I of I
Revised 1013012014
,Agenda It— 8b F,ft Stevens Elementary Pedestrian hpr .. —ts-Pr,f.ssi—1 S.,i,.s Ag--t W P-fi, Inc
Page 33 of44
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Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page o4m44
During the performance m[ this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors
11. Compliance with Regulations: The CONSUI-TANT shall comply with the Regulations relative to non-
discrimination i n federal I y aNs isted prograins o f the AGENCY, Title 49, Code of Federal Regu lations,
Part 2 1. as they may be amended from time to time (hereinafter referred to as the "REG UL ATIONS"),
which are herein incorporated by reference and made a part of this AG[;LEEMENT.
l Sanctions for Non-oompUumcc:Inthe event of the CONS DC[&NI`m non-compliance with the non-
discrimination provisions o[ this AGREEMENT, the AGENCY shall impose such A{l5LEEMGNTomn«bons
as iC the 'STATE, or the F}|WAuouy determine to be appropriate, including, but not linndmd oo-
~
Withholding of payments tothe CONSULTANT under this AORBEMENTuobl the CONSULTANT
complies, and/or;
Cancel lation, termi nation, or suspen sion o f this AC REEM ENT, 1 n w hole or in part.
6. Incorporation of Provisions: The CONSULTANT shall 'Include the provisions of paragraphs (1) through
(5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the
R.EGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with
respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a rneam�
of enforcing such provisions including sanctions for non-compliance.
Provided, however, that in the event a CONSULI'ANT becomes involved in, or is threatened with,
litigation with asub-consultant or supplier as a result of such direction. the CONSULTANT may request
the A(3 ENCY enter into yuoh litigation m protect the interests of the STATE and/or the AGE 0CY and, in
mddiciun, the CONSULTANT may request the Uo{oodS0ztes enter into such litigation to protect [fie io1eosLn
of the United States. Agrccmi�n( Number:
wxSDOr Form /4o-0meEF Exhibit F Page vmm/
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements - Professional Services Agreement- WHPacific, Inc.
Page 35 of 44
Exhibit G
Certification Documents
Exhibit 0 -1(a) Certification of Consultant
Exhibit G - I(b) Certification of
Exhibit C ®2 Certification Regarding Debarment, Suspension and Other Responsibility Matters -
Primary Covered Transactions
I:;, ;diibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Exhibit G4 Certificate of Current Cost or Pricing Data
Agreement Number:
WSDOT Form 140 -088 EF Exhibit G Page 1 of T
Revised 1013612014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 36 of 44
I'll'' 11111 111 1111
F 111111111111 1111 11
I hereby certify that I am the and duly authorized representative of the firm of
WHPacific, Inc
whose address is
12 100 NE 195th Street, Bothell. WA 98011
and that neither the above firm nor I have:
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANI
to solicit or secure this AGREEMENT;
I acknowledge that this certificate is to be furnished to the City al' Yelm
and the Federal Highway Administration, U.S. Department o F Transportation In connection with this
AGREEMENT involving participation of Federal-aid highway hinds, and is subject to applicable State and
Federal laws, both criminal and civil.
Signature (Authorized Official of Consultant) Date
Agreement Numb r:
WSD 0 T Form 140-089 EF Exhibit G Page 1 of I
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page o7m44
Exhibit G-1 (b) Certification of city of Yelrn
I hereby certify that I am the.
m[ the City ofYebm .oud
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREE MENT to:
a) Employ or retain, uragree to employ to retain, any firm or person; or
b) Pay, or agree to pay, to any firm, person, or organization, any fee, contn'bution, donation, or consideration
of any kind, except as hereby expressly stated (if any):
I acknowledge that this certificate is to be furnished to the I
and the Federal Highway Administration, U.S. Department of Transportation, in connection with this
,4W and is sub�,ffj_LQ�ja .1icable State at ft
Federal laws, both criminal and civil. I
Agire:nienl Mum!N,,,r:
����
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page oam44
Exhibit G-2 Certification Regarding Debarment, Suspension and Other
Responsibility Matters - Primary Covered Transactions
[. The prospective primary participant cordbcoto the best of its knowledge and belief, that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, orv:[uotadh/
excluded rrom covered transactions by any Federal department nragency;
B. Ulave not within a three (3) year peiiod preceding this proposal been convicted of or had a civil judgment
rendered against them fbccoozozimmimu o[ fraud uru :nonimml ofrease in oonzeuhmt with obtaining,
uUuoup\iug to obtain, or performing upublio (Federal, 8tate, or local) transaction or contract under
a public transaction, violation of Federal or State anti-trust statues or commission of embezziernerit,
theft, hnrQcry, bribery, falsification or destruction of records, making Oa[so xLutonuontu, or receiving
stolen property;
C. Are not present��u�uudfor orndemvioe oro�l�ch�u�bvu c��
(Federal, State, local) with commission o[ any of the offenses cnunuorutedin paragraph (()(h)
o[ this certification; and
D. Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Fcderui. State and local) terminated for cause ordefault.
K. Where the prospective primary participant is uoub\o to certify to any of the statements in this ourdfiuudoo.
such prospective participant shall attach an explanation to this proposal.
VVBPacific.Inc
Cunmd&mt (Firm Name)
Signature (Authorized official ofConsultant) Date
&gmernomrNvmdhCV:
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Revised 10/30/201*
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 39 of 44
Consultant (Firm Name)
i,ignature (Authorized Official of Consultant)
Ag.rvcmcinil Numn[-)er
WSOOT Form 140-089 EF Exhibit G Page I of I
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreeni Pacific, Inc.
Page 40 of 44
j 0 0 . .
This is to certify that, to the best of rny knowledge and belief, the cost or pricing data (as defined in section
2. 101 of the Federal Acquisition Regulation (FAR) and required under PAR subsection 15.403-4) submitted,
either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer',�
representative in support of Ft Stevens Elementary Ped. Improvments * are accurate, complete, and current
as of 6/16/17
This certification includes the cost or pricing data supporting any advance AGREEMENT's and forward pricing
rate AGREEMENT's between the offer or and the Govemment that are part of the proposal.
=7
10
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Ions u ii dry, rn;,aniih, a md p icc uon.,n wit.rr... 4311 I[ ;FJe"k anid p 11' 1 ue Ar'�ft[ N4 EN
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WSDOT Form 140-089 EF Exhibit G Page I of 1
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 41 of 44
W_711�
Alleged Consultant Design Error 10'roce O-W-res
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant's alleged design
error(s), there are three possible scenarios:
WSDO T Form 140-089 EF Exhibit I Page I of 2
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 42 of 44
• If mutual agreement is reached, the agency and consultant adjust the scope of work and costs
to reflect the agreed upon resolution. LP, in consultation with FHWA, wilt identify the amount
of federal participation in the agreed upon resolution of the issue.
• if mutual agreement is not reached, the agency and consultant may seek settlement by arbitration
or by litigation.
WS D 0T Form 940 -089 EF Exhibit I Page 2 of 2
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 43 of 44
Consultant Claim Procedures
The purpose o f th is exh i bit is to desciibe a procedure regard i ng c lai rn(s) on a consultant agreemen t. The fo I lowirm
procedures shou Id on iy be util lzed on consultant claims greater than $ 1,000. If the consu Itant's c laim(s) are a tot
of $ 1 000 or less, it would not be cost e ffec tive to proceed through the out] ined steps. it is suggested that the
Di rec tor o C Publ ic Works or Agency En gi neer negoti ate a fai r and reasonable pri ce for the consu. Itant's c I aim(s)
that total $ 1,000 or less. I
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step I Consultant is a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside
of the agreement's scope of work, they may be entitled to a claim. The first step that must be complet
is the request for consideration of the claim to the Agency's project manager. I
The consultant's claim must outline the following.
pi 111 111111 ie4111 1111 11 pi�' I N1111ql
Ili, A
If the Agency does not agree with the consuftant's claim, proceed to step 3 of the procedures.
Av.,iricei nein � Niiv nbc
WSDOT Form 140-089 EF Exhibit J Page I of 2
Revised 1013012014
Agenda Item 8b Fort Stevens Elementary Pedestrian Improvements-Professional Services Agreement-WH Pacific, Inc.
Page 44m44
1!11111 111 111 ! 1�111
The Director nf Public Works or Agency Engineer shall review and administratively approve ncdisapprove
the u|uinn`or portions dheruo[vvhiuh may inc iude getting AQencyCouncUor Corn miysion approval (as
appropriate to agency dispute resolution . U[dhe project involves hxdeculpurtiuipatkou obtain
concurrence f�omVVSCOT Local Programs and PBVVAregarding final yutticnouo1of the claim, {f the obaiuz
is not eligible for federal participation, payment will need to be from agency ffinds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the conSUltant of their final
decision regarding the omnuu[tunt'sdninn(s)./nu| tide dhe fiun do] tar amount ofthe accepted olabn(s
and rationale utilized for the decision.
Step 6 Preparation of Supplement or -New Agreement for the Consultant's Claim(s)
The u�cnuy shall vv�te�eo and/or new uguecn�entand pay the cunxu�o/ the unxnunr
of the claim. Inform the consultant that the final puyrncn{ 0orLhe ugreumuoL iosuh|cc1ozaudb.
�4 rt,�c� 'iicmcNum�c,� r
m/mDOrForm f 4ouaoEpExhibit J Page omr2
Revised 1013012014
n 8c Ordinance No. 1023, State licensed marijuana retailers to reduce buffers to 700 feet except for elementary and secondary schools, and playgrounds
Page 1 of 3
City of Yelm
STAFF REPORT
To: Mayor JW Foster
Yelm City Council
From: Tami Merriman, Associate Planner
Grant Beck, Community Development Director
Date: June 16, 2017 (for June 27, 2017, City Council Meeting)
Subj: Ordinance 1023
Background
On June 13, 2017 City Council updated Title 18 YMC Unified Development Code which removed
specific buffers for marijuana retailers from the zoning code.
A city is given authority by Section 69.50.331(8)(b) RCW to permit the licensing of marijuana
premises within one thousand feet but not less than one hundred feet of the facilities described
in Section 69.50.331(8)(a) RCW, except elementary schools, secondary schools, and
playgrounds, which must remain at not less than one thousand feet of the perimeter of the
grounds of such uses, by enacting an ordinance authorizing such distance reduction.
Council Options
The Council has the option to:
Adopt Ordinance 1023 relating to state licensed marijuana retailers to reduce buffers to 700
feet, except for elementary and secondary schools, and playgrounds.
Adopt Ordinance 1023 relating to state licensed marijuana retailers to reduce buffers to 100 to
900 feet, except for elementary and secondary schools, and playgrounds.
Take no action, leaving the buffer.
Page 1 of 1
n 8c Ordinance No. 1023, State licensed marijuana retailers to reduce buffers to 700 feet except for elementary and secondary schools, and playgrounds
Page 2 of 3
CITY OF YELM ORDINANCE NO. 1023
AN ORDINANCE of the City of Yelm relating to state licensed
marijuana retailers to reduce buffers to 700 feet except for
elementary and secondary schools, and playgrounds.
WHEREAS, the City of Yelm updated Title 18 YMC Unified Development Code on June 13, 2017;
and
WHEREAS, Section 69.50.331(8)(a) RCW provides that the state liquor and cannabis board may
not issue a license for any marijuana retail premises within one thousand feet of the perimeter
of the grounds of any elementary or secondary school, playground, recreation center or facility,
child care center, public park, public transit center, or library, or any game arcade admission to
which is not restricted to persons aged twenty -one years or older; and
WHEREAS, a city is given authority by Section 69.50.331(8)(b) RCW to permit the licensing of
marijuana premises within one thousand feet but not less than one hundred feet of the
facilities described in Section 69.50.331(8)(a) RCW, except elementary schools, secondary
schools, and playgrounds, which must remain at not less than one thousand feet of the
perimeter of the grounds of such uses, by enacting an ordinance authorizing such distance
reduction, provided that such distance reduction will not negatively impact the jurisdiction's
civil regulatory enforcement, criminal law enforcement interests, public safety, or public health;
and
WHEREAS, with the exception required by state statute for elementary schools, secondary
schools, and playgrounds, the City Council finds that reduction of the one thousand foot buffer
from the uses set forth in Section 69.50.331(8)(a) RCW to seven hundred feet is appropriate;
and
WHEREAS, a marijuana retailer licensed by the State of Washington Liquor and Cannabis Board
shall be required to comply with all applicable regulations established by the City including, but
not limited to, all building and fire code regulations and zoning regulations and shall be
required to provide a copy of the state - issued license to the City upon request. A marijuana
retailer licensed by the State of Washington Liquor and Cannabis Board shall also be required to
comply with all applicable state regulations and all requirements set forth in the state - issued
license; and
NOW, THEREFORE, THE YELM CITY COUNCIL DOES ORDAIN AS FOLLOWS:
No state licensed marijuana retailer shall be permitted within seven hundred feet of the
perimeter of the grounds of a recreation center or facility, child care center, public park, public
transit center, or library, or any game arcade admission to which is not restricted to persons
n 8c Ordinance No. 1023, State licensed marijuana retailers to reduce buffers to 700 feet except for elementary and secondary schools, and playgrounds
Page 3 of 3
aged twenty -one years or older, with the exception of elementary schools, secondary schools,
and playgrounds, for which uses the distance shall remain at one thousand feet.
This Ordinance shall be in full force and effect and after its passage, approval, and publication
as provided by law.
PASSED by the City Council of Yelm this 27th Day of June, 2017.
JW Foster, Mayor
Authenticated:
Lori Mossman, City Clerk
PUBLISHED: Nisqually Valley News, July 7, 2017
EFFECTIVE DATE: July 12, 2017
News Release
FOR IMMEDIATE RELEASE: Friday, June 16, 2017
PRIMARY CONTACT: Mary Hall, .i..l��it °Q CO.th Uir °ston.W« .LIS
(360) 786 -5408
Agenda Item 13 Correspondence
Page 2 of 5
UP 1 9 s.
Ballots Mailed to Military and Overseas Voters for the August 1 Primary Election
Olympia, WA — The Thurston County Auditor's Elections Division mailed 4,068 Primary Election ballots
to military and overseas voters registered in Thurston County. Federal law requires we mail ballots 45
days in advance of Election Day to provide these voters with ample time to vote and return their ballot
in case they are deployed. Ballot declarations must be signed and dated by Election Day or received
via email or fax by 8:00 p.m. Pacific Time on Election Night.
For those not in the military, we will mail your ballot on July 12, 20 days before Election Day.
Races on the ballot include City Council members in the cities of Lacey, Olympia, and Tumwater, and
school district directors for the Olympia and Tumwater school districts.
"These local races impact families living in our community. The Local Voters' Pamphlet is a great
resource to read up on the candidates. I encourage voters to use this as a tool when casting their vote,"
states Auditor Mary Hall.
Voters who have not received a ballot by Wednesday, July 12, 2017 should contact the Elections
Division at (360) 786 -5408 for a replacement ballot.
Elections
2000 Lakeridge Dr SW, Bldg 1, Rm 118
Olympia, WA, 98502
Phone: (360) 786-5408
Fax: (360) 786 -5223
-30-
Ballot Processing Center
2905 29th Avenue SW, Ste E & F
Tumwater, WA 98512
Phone: (360) 786 -5408
Fax: (360) 705 -3518
11121 "M 11111 1
Olympia, * 1
Phone: 0 4
1 4
Deaf & Hard -of- Hearing: Washington Relay 711
Licensing .
.00 ak I+ D R 0
Olympia, li 98502
Licensing Phone: 0 4
Recording Phone: 0 4
(360) 786-5223
Anenda Item 13 Cnrresnnndence
PRE - AGENDA
8:30 a.m. — 11:00 a.m.
Friday, July 7, 2017
The TRPC pre- agenda provides our members the opportunity to review the topics of the upcoming
TRPC meeting. This information is forwarded in advance to afford your councils and boards the
opportunity for discussion at your regular meetings. This will provide your designated representative
with information that can be used for their participation in the Regional Council meeting. For more
information, please visit our website at www.troc.orp.
Consent Calendar ACTION
These items were presented at the previous meeting. They are action items and will remain on consent
unless pulled for further discussion.
a. Approval of Minutes —June 2, 2017
b. Approval of Vouchers
1- 5 /JBLM Update PRESENTATION
WSDOT will update the Council on the 1 -5 congestion improvements underway from Thorne Lane
(Lakewood) to the Mounts Road exit. The update will include an overview of the scope, timing of
project phases, and a description of pre- and post - project traffic modeling. This project is
important to Thurston County, as post project modeling reveals improved northbound access out
of the County, but increased congestion into the County at Mounts Road.
Retreat Debrief DISCUSSION
The Council held its biennial retreat on June 2 in Bucoda. The Council's meeting packet will
include the contractors final retreat report. There will be a brief presentation on the outcomes of
the retreat and then the Council will discuss the identified next steps and any additional next steps
the Council deems appropriate.
Safety Performance Measures UPDATE
Staff will brief Council on federal safety performance measures and state targets.
RTIP Amendment Process 1ST REVIEW
A proposal to streamline the RTIP amendment process will be reviewed.
Appointment of 2018 Work Program Subcommittee ACTION
The Chair will appoint a Work Program Subcommittee to draw up the 2018 Work Program.
Ethics Policy 1ST REVIEW
At the Council's May meeting, staff presented a draft update of TRPC's ethics policy. The Council
had questions and comments and staff committed to bringing a revised version to the Council in
July. Staff will go over the changes made since May to address the Council's input for
consideration of action on the consent calendar in September (no August meeting).
TRPC 50th Anniversary DISCUSSION
This year marks TRPC's 50th anniversary. The Council has asked for short agenda items throughout
the year to recognize this milestone. Staff will present information found in newspaper articles from
the late 1960s regarding TRPC.
Report from Outside Committee Assignments INFORMATION
Member Check In DISCUSSION
Executive Director's Report INFORMATION
Agenda Item 13 Correspondence
Page 4 of 5
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Page 5 of 5
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