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02/26/1997 Minutes CITY OF YELM CITY COUNCIL MINUTES WEDNESDAY, FEBRUARY 26,1997 1. Mayor Wolf called the meeting to order at 7:30 pm. All present joined in the flag salute. Members Present: Martha Parsons, Velma Curry, Amos Lawton, Don Miller, and Adatn . Rivas. . Staff: Shelly Badger, Ken Garmann, Brain Asmus, and Agnes Bennick. Guests: Gene Coulter, Orville French, Thurston Co. Fire District 2; Stefan Fabian- Marks, IT; Perry Shea, SCA; Dan Fisher, Nisqually Valley News; and Glen Cunningham. 2. Agenda 97-31 MOTION BY AMOS LAWTON, SECONDED BY ADAM RIVAS APPROVING THE AGENDA AS PRINTED. CARRIED. 3. Minutes 97-32 MOTION BY VELMA CURRY, SECONDED BY AMOS LAWTON APPROVING THE FEBRUARY 12, 1997 MINUTES AS PRINTED. CARRIED. 4. Vouchers 97-33 MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS, APPROVING PAYMENT OF CHECKS 5901-5939, TOTALLING $17,455.61. CARRIED. 5 Payroll 97-34 MOTION BY DON MILLER, SECONDED BY MARTHA PA:RSONS APPROVING THE FEBRUARY PRELIMINARY PAYROLL. CARRIED. 6. . Public Comment/Questions - none 7. New Business: a. IT N elm Study Grant Stefan Fabian-Marks, IT Planner, explained that the funding distribution for the proposed $70,000 project would be: Rural Mobility Funds $63,000; City $2,000; IT $4,000, WSDOT $1,000. The project would bring 12 Yelm Ave. bus stops into compliance with ADA requirements; improve and replace sidewalks near bus stops along portions of Yelm Ave; and find a near-term (40-50 parking slots) park and ride and identify a future location. 97-35 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON APPROVING APPLICATION FOR A RURAL MOBILIty GRANT FOR PARK AND RIDE AND BUS SHELTER IMPROVEMENTS. CARRIED. .j.J~~/f? bP~ +ff:Z:m City Council Minutes ab\ms\cc. 97\2- 26mn97 Page 1 b. TIA/TIB Street Improvement Application. Perry Shea, Project Engineer, S. Chamberlain Associates, explained that the application is for improvements on Edwards S1. (NW). Last years application for improvements for . Edwards and Stevens Streets was in the top five projects, but only three were funded. The Edwards S1. application, a $330,000 project that would rebuild the roadway and add sidewalks, includes a 5% city match and a 2% private match. It is believed that the project has a better chance of being funded this year due to the higher funding match. If approved the project schedule would be for 1997 design and 1998 construction. Shelly Badger added that funds collected and held in the Transportation Facility Charge Fund may be used to offset the city's contribution. 97-36 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY AUTHORIZING MAYOR WOLF TO SIGN THE TIAlTIB GRANT APPLICATION. CARRIED. 8. Old Business: a. Bid Award - Five Comers Project. Perry Shea recommended Hilltop Construction be awarded the bid for the Five Comers Project. He explained that 13 bids were received and opened. References and calculations have been checked on the three lowest bids. ) Hilltop Construction bid $374,690.80, $20,000 under estimates. Hilltop has considerable experience in this type of work. The contract calls for off peak hour work for the least inconvenience to motorists. Some right-of-way issues are still being negotiated, and the contract includes possible phasing to accommodate the negotiations. 97-37 MOTION BY AMOS LAWTON, SECONDED BY MARTHA PARSONS AWARDING THE FIVE CORNERS PROJECT BID TO HILLTOP CONSTRUCTION. CARRIED. b. Fire District Contract Shelly Badger pointed out the proposed changes recommended by the Fire Commissioners. The contract is on the March 6 Fire Commissioners agenda for their final approval. 97-38 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS APPROVING THE CONTRACT BETWEEN THRUSTON COUNTY FIRE DISTRICT 2 AND THE CITY. CARRIED. Mayor Wolf acknowledged the service provided by Fire District 2, and thanked them for their cooperation in razing the burned structure on Edwards St. Gene Coulter spoke of a new larger capacity fire engine that will benefit the City. 9. Reports a. Council Liaison Reports ~/:E:f9q City Council Minutes ab\ms\cc. 97\2- 26mn97 Page 2 97 ~41 1) City Hall- COWlcilmember Parson's update included Spring Clean-Up, copy machine, and newsletter deadline information. MOTION BY VELMA CURRY, SECONDED BY DON MILLER APPROVING THE EXPENDITURE OF $11,320 TO PURCHASE A CANNON COpy MACIDNE FROM ICON OFFICE SOLUTIONS. CARRIED. MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON DECLARING THE MITA DC4585 AS SURPLUS. CARRIED. 2) Court - Councilmember Lawton reported that everything was going well in the court and a monthly report was included in cOWlcil packets. 3) Public Works - Councilmember Miller requested council action concerning surplus and purchase ofa dump truck. (The purchase would be limited to $15,000 by resolution 331, 7/95.) Damage to a fire hydrant on Solberg required a lot of time to fix. The damage was caused when a truck ran over the hydrant and street and traffic control signs. Three road studies are under way at this time, the Y-2, 507 Corridor and 510 Corridor studies. A combined SR507/51 0 open house has been scheduled at City Hall for March 27. MOTION BY DON ~LER, SECONDED BY MARTHA PARSONS .. DECLARING THE . . DUMP TRUCK AS SURPLUS WITH SALES REVENUE USED TO ,OFFSEt THE COST OF A REPLACEMENT, AND THE POSSIBLE . :PURCHASE OF ANEW TRUCK FROM RICHIE BROTHERS AUCTION 97-39 97-40 :Itwas announced that the City has been awarded a Department ofCortununity, Trade and Economic Development grant for $750,000 for water system improvements including . .developing a,new well, increasing fire flow,. and installing a chlorination treatment system. Mayor Welf c0111IPended Shelly Badger and Cindy Cecil for their efforts in preparing the grant application. 4) Police - Brian Asmus indicated that a police report had been filed on the Solberg 81. incident. He also reported that Officers W oodand Bourguois had received :commendation letters from the Police Chief for solving recent crimes. DARE graduation dates wereconfumed,a youth tobacco.crackdown week was announced, and a mini-grant was submitted for phase ill of the Skateboard Park. ,97-42 MOTION BY VELMA CURRY, SECONDED BY AMOS LAWTON APPROVING GRANl' APPLICATIONS TO THE THURSTON COMMUNITY NETWORK FOR PHASE III OF THE SKATEBOARD PARK. CARRIED. Shelly Badger reported on the temporary jail facility at the Thurston Co. Courthouse site; The total project cost was $833,000 for the 92 bed facility and the project came in under , the bid amoWlt. The facility was paid for with approved tax dollars and is a modular structure on a cement foundation. Three possible sites were considered. Mayor Wolf added that she had attended an open house at the facility and that the inmates were proud of the work they did oil the facility. Using inmate labor produced a substantial savings for taxpayers. ..J.~ity Council Minutes ab\ms\cc.97\2-26mn97 Page 3 5) Reuse - Councilmember Rivas reported on progress of water reuse bills being considered by house and senate committees. The bills introduced support water reuse efforts and allocate $10 million in for four cities. The next step will be the appropriations committees. 6) Park Use Request. 97-43 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS APPROVING A PARK USE REQUEST FOR P AClFIC PEAKS GIRL SCOUT COUNCIL FOR 8 AM- 6 PM, ON JUNE 23, JULY 14 AND AUGUST 18. CARRIED. b. Financial Reports: the January financial report was distributed. c. Mayor's Report - Mayor Wolf thanked Mayor Pro-Tern Parsons for filling in during her absence, Shelly Badger for answering voice mail messages, and Agnes Bennick for coordinating the Mayors' Forum. Meetings attended included 2/19 and 2/20 A WC Legislative Sessions, 2/21 Nisqually River Council, Economic Development Council, Jail Annex Open House, 1st Community Bank Reception and meetings with the CAD. d. . Council Report - none e. Takings Information was acknowledged. 11. Correspondence was reviewed. 12. The meeting adjourned at 8:52 pm. Kat:~~ZL JV4 Authenticated: 6k ;lJi ~ ,v. . t )kq' ..' bJy)tL,u/L Agn~ P; Bennick, City Clerk-Treasurer ~bty Councii Minutes ab\ms\cc.97\2-26mn97 Page 4