09/24/1997 Minutes
CITY OF YELM
CITY COUNCIL MINUTES
SEPTEMBER 24,1997
1. Mayor Kathy Wolf opened the meeting at 7 :30 pm. All present joined in the flag
salute.
Members Present: Don Miller, Martha Parsons, Amos LaWton, and Adam Rivas.
Absent: Velma Curry.
Guests: Glen Cunningham, George Damitio, Lynn Jepson, Leonard and Renate
LeDuc, Bill Trull, Marita Dixon, and Myranda Smith, Nisqually Valley News.
Staff: Sandy Mackie, Owens Davies Mackie, Tom Skillings, Skillings Connolly,
Shelly Badger, Ken Garmann~ Cathie Carlson, Brian Asmus, and Agnes Bennick
2. Agenda approval.
97-173 MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON
APPROVING THE AGENDA WITH A CHANGE TO ITEM 7. CARRIED.
3. Minutes.
97-174 MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON
APPROVING THE MINUTES OF SEPTEMBER 10, 1997 AS PRINTED.
CARRIED.
4. V oucher approval.
97-175 MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS
APPROVING PAYMENT OF VOUCHERS 6953-6986, TOTALING
$120,828.66. CARRIED.
5. Payroll approval.
97-176 MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS
APPROVING THE PRELIMINARY SEPTEMBER 1997 PAYROLL.
CARRIED.
6. .Public Comment/Questions.
The question was raised about the possibility of council considering a utility rate
reduction, similar to the reduction offered to senior citizens, for those receiving
88I payments. As this request has not been received before, the individual was
asked to contact staff to allow research on issue.
7. Regional Transportation Plan Preferred Alternative - Rescheduled to 10/22.
8. Public Hearing - Ordinance No. 604, Interim Emergency Flood Damage
Prevention. Mayor Wolf opened the public hearing at 7 :40 pm, and announc~d
the time, place, date and reason for the hearing. No objections to participants
were voiced.
Cathie Carlson gave an overview of the Planning Commission staff report
explaining that temporary ordinance (595) allowing the City to require FEMA
9/24/97 City Council Minutes
ab\ms\cc.97\9-24mn97.doc Page 1
construction standards in flood hazard areas expired in July. Ordinance 604
would require residential and commercial construction to meet minimum
requirements for building in the flood plain. until FEMA adopts a new floodplain
map.
Renate LeDuc questioned the FEMA map process. Cathie Carlson replied that
when completed by the consultants, the map goes to FEMA for a public hearing
and approval.
Mayor Wolf closed the public hearing at 7 :45 pm.
9. New Business:
a. ANX-8201, Morris Road.
Cathie Carlson gave an overview of the of the 9/16/97 staff report and attached
exhibits, and explained that council authorization would allow the proponent to
move forward in the application process. The applicant will submit a rezone
application for Council's approval at some time in the future.
Discussion concerned density (4/per acre), and council authorization for
negotiations to obtain Five Corners right-of-way. The project is logical, and
within the Urban Growth Boundary and is consistent with the Comprehensive
Plan. The Planning Commission and staff recommendation is for approval of the
proposal.
97-177 MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS
AUTHORIZING THE APPLICANT TO MOVE FORWARD WITH THE
ANNEXATION. CARRIED.
b. ANX-8200~ Yelm Ave./Morris Rd./Bald Hills Road.
Cathie Carlson gave an overview of the of the 9/17/97 staff report and attached
exhibits, and explained that council authorization would allow the proponent to
move forward in the application process. Three possible boundary options
(Exhibits II, III, IV) were presented for discussion. The applicant is proposing
commercial development for one parcel, but has no immediate plans for the
remainder of the property.
Discussion topics included: strengths and weaknesses of the three proposed boundaries;
financial responsibilities for repairs and maintenance of adjacent county roads;
annexation value; and applicant responsibility under each of the three plans. The
Planning Commission recommended approval with the boundary shown in Exhibit IV.
Staff s proposal favored Exhibit III.
97 -178 MOTION BY DON MILLER, SECONDED BY AMOS LAWTON
AUTHORIZING THE APPLICANT TO MOVE FORWARD WITH THE
ANNEXATION USING EXIDBIT IV BOUNDARIES. CARRIED.
OPPOSED: ADAM RIVAS.
c. Skillings Connolly Design Contract Modifications for Adding Reuse
Alternatives. The modification proposal was submitted in a letter from Skillings-
Connolly Inc., dated 9/12/97, along with Exhibits A (Scope of Work) and B
(Task/Fee Schedule). Staff explained that funding agency requirements resulted
9/24/97 City Council Minutes
ab \ms\cc.97\9- 24mn97 . doc
Page 2
in design modifications for adding reuse alternatives to contract A. The
modifications add three alternatesi increase the contract amount by $24,971.00
and extend the completion date tolOctober 31, 1997. .
97-179 MOTION BY MARTHA PARSONS, SECONDED BY ADAM RIVAS
APPROVING MODIFICATIONS AND ADDENDUM NO.4 TIME AND COST
INCREASES TO THE WATER REUSE PROJECT CONSULTANT DESIGN
AGREEMENT. CARRIED.
d. Urban Forestry Month Proclamation. Mayor Wolf announced that the
Trees Across Washington Ceremony will be held between 9-11 am, on October 8.
A symbolic seedling will be presented to be planted at the Krislen Apartments.
The Tree Advisory Board will have an educational booth at the Festival of Waters
on Sunday, Sept. 19. Council consensus was that the proclamation
designating October as Urban and Community Forestry Month be approved.
e. Request for Proposals & Notice of Public Hearing for 1998 CDBG Grant
Projects. Shelly Badger explained the City has been lead agency for the
Community CenterlExpansion and Krislen Apartment projects. If the City
chooses not to submit a City project, we can notify others that we are accepting
proposals to be considered for submission. All projects must benefit low-
moderate income citizens. To be considered proposals must be submitted to the
City by October 17 and to CDBG by November 13.
97 -180 MOTION BY ADAM RIVAS, SECONDED BY MARTHA PARSONS
I
AUTHORIZING STAFF TO PROCEED WITH THE REQUEST FOR
PROPOSALS AND TO SCHEDULE A PUBLIC HEARING FOR OCTOBER
22. CARRIED. Please note change to meeting time and location in lOb.
f. Copies of the Thurston County Water & Waste Coordinated Prevention
Grant were distributed with a request to submit comments by September 29.
10. Old Business:
a. Yelm Creek Plan - Ken Garmann reviewed the Yelm Creek Rehabilitation
Program. Cost is estimated at $30-60,000 to develop the plan, and $8,000 to
install and monitor a stream gauge to determine flows during winter months'.
Discussion: if the City would be able to implement a developed plan due to
county/state/federal regulations, or because of City fmances; the need to have a
. plan in place before proceeding; planned culvert cleaning before the rain season
begins; current water table levels at 2' above last year; and the availability of sand
and sand bags if needed.
Ken Garmann and Shelly Badger added that Yelm may be eligible for some
assistance on this project form the Water Conservation District. Staff requested
that the $4-6,000 funding approved to prepare a FEMA grant be made available
instead for use in installing the monitoring device, if that is not done by the Water
Conservation District.
97-181 MOTION BY DON MILLER, SECONDED BY ADAM RIVAS APPROVING
UP TO $8,000 FOR YELM CREEK MONITORING IF THE PROJECT IS NOT
PAID FOR BY THE WATER CONSERVATION DISTRICT. CARRIED.
9/24/97 City Council Minutes
ab\ms\cc. 97\9- 24mn97 .doc
Page 3
b. Resolution #367 - Notice of Intent to form a Sewer Local Improvement
District and Schedule a public hearing. Sandy Mackie reviewed the resolution
explaining each section. Changes noted included: meeting time and place,
revised unit figures under section D, school exemption under Section F, 3, (a),
and a budget to have property assessments performed.
97 -182 MOTION BY ADAM RIVAS, SEC~QNDED BY MARTHA P AR~ONS
APPROVING RESOLUTION ~~S AMENDED. CARRIED.
97 -183 MOTION BY MARTHA PARSONS, SECONDED BY AMOS LAWTON
AUTHORIZING UP TO $5,000 TO BE USED FOR PROPERTY
APPRAISALS. CARRIED.
11. Reports:
a. Council Liaison Reports
1) City Hall - Councilmember Parsons reported that there was no new
information and that everything was proceeding in the usually efficient
manner.
2) Court - Councilmember Lawton reported that Hanni will be returning to
work next week. I
3) Public Works - Councilmember Miller updated Council on the Creek
Street and Five Comers projects, a Request for Qualifications, and .
an advertised PW Assistant I position. The next Y - 2 meeting is scheduled
on 9/30 from 2-4 pm.
4) Police - Commander Asmus announced that Phase III of the skateboard
park has been completed. Pledges are $2,000 short.
97-184 MOTION BY AMOS LAWTON, SECONDED BY DON MILLER
AUTHORIZING UP TO $1,000, IF NEEDED, FOR COMPLETION OF
THE SKATEBOARD PARK. CARRIED.
Commander Asmus gave an overview of police activity from August 25,
through September 22.
b. Mayor's Report - Upcoming events: Festival of Waters, Tree Ceremony,
Financing Region Wide Infrastructure (10/15, 7 pm, L&I). Other items:
Port of Olympia 75th Anniversary, letter of resignation, thank you letter
from Skillings-Connolly.
c. Council Report- Councilmember Miller reported on attending a Law &
Justice Drug & Alcohol Abuse Program Graduation Ceremony.
12. Correspondence was reviewed.
13 Adjourn: 10.25 pm.
1(4) ~. W4
Kathryn M. Wolf, ayor
Authenticated:
9/24/97 City Council Minutes
ab\ms\cc. 97\9-24mn97 .doc
Page 4
l