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11/26/1996 Minutes . " Agenda Iteml Motion # 1. 2. 96-187 3. 96-188 4.a. 96-189 4.b. 96-190 5. , 96-191 96-192 6. Yelm City Council ab/cc,96/11-26-96,MIN {- CITY OF YELM CITY COUNCIL MINUTES TUESDAY, NOVEMBER 26, 1996 Mayor Wolf called the meeting to order at 7:30 pm. All present joined in the flag salute. Members present: Velma Curry, Amos Lawton, Don Miller, Martha Parsons, and Adam Rivas. Guests: Susan Croy, G. Newby, and Dan Fisher, Nisqually Valley News. Staff: Brian Asmus, Shelly Badger, Ken Garmann, Belle Mills and Dana Spivey. Agenda MOTION BY DON MILLER, SECONDED BY AMOS LAWTON APPROVING THE AGENDA AS AMENDED BY THE ADDITION OF AN INTRODUCTION BY SERGEANT BRIAN ASMUS, ITEM 2.a. CARRIED. 2a. Sergeant Brian Asmus introduced the newly hired office assistant at the Police Department. Belle Mills will be replacing Pat Clark. Ms. Mills has been with the department for two weeks and is doing a fine job. Mayor Wolf welcomed Ms. Mills. Ms. Mills thanked the Mayor, and told a little about herself and her family. Minutes MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING THE NOVEMBER 13 REGULAR MEETING MINUTES AS PRINTED. CARRIED. Payroll Approval MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING PAYMENT OF NOVEMBER 1996 PAYROll, TOTALING $66,178.17. CARRIED. Voucher Approval MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING PAYMENT OF VOUCHERS #20415-20417, TOTALING $200,689.12. CARRIED. Public Hearing - Revenue Sources. Ad Valorem Taxes for 1997. Mayor Wolf announced the date, time and purpose and opened the public hearing at 7:36 pm. Shelly Badger explained the yearly procedure of Ad Valorem Taxes. Being no questionsl comments. Mayor Wolf closed the public hearing at '7:39 pm. MOTION BY DON MillER, SECONDED BY MARTHA PARSONS TO APPROVE ORDINANCE NO. 587, WHICH DETERMINES THE ESTIMATED AMOUNT OF REVENUE TO BE RAISED BY AD VALOREM TAXES FOR THE CITY OF YElM FOR THE FISCAL YEAR 1997 AND FIXING THE AMOUNT OF AD VALOREM TAXES TO BE LEVIED FOR THE CITY OF YElM FOR THE FISCAL YEAR 1997. CARRIED. MOTION BY DON MILLER, SECONDED BY AMOS LAWTON TO APPROVE THE PROPERTY TAX CERTIFICATION FOR THE CITY OF YElM IN THE AMOUNT OF $338,822.00. CARRIED. Public Hearing - 1997 Preliminary Budget, Ordinance No. 588 Mayor Wolf opened the public hearing at 7:41 pm. Shelly Badger gave an overview of the 1997 budget and totals by department. An additional $20,000 was put in the budget for Page 1 street repairs and maintenance. An additional $40,000 was put in the municipal building fund for future city facility needs, (bringing the total to $70,000.) Shelly also explained the new salary scale that has been included, it sets steps for a number of employees. A recommendation for the Yelm Police Dept. Guild contract will come for the December 11th City Council meeting. All funds are in balance. The water fund is being balanced with a proposed water rate increase to take effect in February 1997. Mayor Wolf asked if there were any questions? ' Susan Croy asked if Edwards Street will be completely repaired or continue to be patched? Ken Garmann addressed Ms. Croy, stating that the City will apply for the grant again in 1997,. as it has for the past few years. It is a definite concern of the City and the Public Works Department does have plans for some drainage work, which would help the existing potholes. G. Newby asked about the alignment of Mosman Street across Highway'507? Mayor Wolf stated that again it is an issue of funding, and yes it is still in the City's future plan for completion. Being no further questions/comments, Mayor Wolf closed the public hearing at 7:51 pm. No action will be taken, since this is the Preliminary Budget hearing only. The City Council hopes to take action on the 1997 Budget at the December 11 th meeting. 7. Public Comment/Questions - Mayor Wolf asked if anyone had any questions/comments for the City Council? There were none. 8. New Business: a. Ordinance No. 589 - Shelly Badger reported this is an emergency ordinance approving a $115,000 loan from the UDAG Fund (198) to the Water Reuse Fund (420) to balance Fund 420 while awaiting receipt of funding for the Water Reuse Project. 96-193 MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY TO APPROVE ORDINANCE NO. 589, AN INTERFUND lOAN - UDAG TO WATER REUSE IN THE AMOUNT OF $115,000. CARRIED. b. Resolution No. 353 - Shelly reported that the text of this resolution is to enter into . a binding loan agreement between Yelm and the state of Washington, Department of Ecology for the purpose of achieving 100 Percent Water Reuse. Shelly stated that in the last paragraph of the resolution, it should read "up to the amount of $5,000,000.00" instead of "in the amount of..." 96-194 MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS TO APPROVE RESOLUTION NO. 353 AS AMENDED, TO ENTER INTO A DOE "STATE REVOLVING LOAN FUND" LOAN AGREEMENT FOR THE WATER REUSE PROJECT. CARRIED. 9. New Business: a. District Court Contract - 96-195 MOTION BY DON MillER, SECONDED BY AMOS LAWTON TO APPROVE THE CORRECTED 1997 DISTRICT COURT CONTRACT WITH THURSTON COUNTY. CARRIED. ; 10. Reports: a. Planning - Amos Lawton explained the discussion from the last Planning Commission meeting, November 18th. There was a discussion/work session about Yelm City Council ab/cc.96/11-26-96.MIN Page 2 I, .... zoning code amendments; mainly about manufactured housing, in what districts and at what density. Also, there was discussion about residential development within the commercial district. These topics will be discussed further and zoning code amendments proposed at future planning commission and city council meetings. b. Council Liaison Reports: Court - Council member Lawton stated that everything seems to be going fine, the court office was closed on Monday, Nov. 18th for training. Public Works - Council member Miller turned it over to Ken Garmann, Public Works Director. Ken stated first that he was very pleased to announce that the Department of Transportation granted the City of Yelm $60,000 for the Five Corners Project. This will be in addition to an original amount of $25,000. Ken stated that this will certainly help the project. Shelly commended Ken and Perry Shea for all their hard work in acquiring the additional funding. Ken went on to say that today, the City Sewer Department purchased a new pick-up truck for the sewer department. They were able to get a nice truck through surplus, for $7,200. Martha Parsons asked what type of truck? Ken said it is a 1990 Chevy 4x4, with an extended cab. Ken complimented the Public Works Crew for all their hard work during the past "snow days," (snow/ice storm on Nov. 19th.) The Mayor also commended the PW Dept. Ken stated that funding mechanisms for Dept. of Transportation projects are looking better as more dollars will be targeted for smaller cities, (cities with populations of 5000 or less.) Mayor Wolf asked Ken how is the Thurston Regional Planning Council Transportation Policy Board doing at getting the criteria changed? Ken feels it is working very well, going to work out better for smaller cities. Ken commended the City Council for putting these programs into place. Ken also stated that he has the TIB application completed for funds to be paid to the city for damages incurred during the February 1996 flood, Ken asked if Mayor Wolf could sign the application after the meeting. Kathy said yes. Public Works - a. Water Dept. Rate Increase Proposal - Mayor Wolf stated that this increase was discussed at tonights council budget work session, and will be effective in February 1997. Police Department - Council member Parsons turned it over to Sergeant Brian Asmus. Brian first stated that Reserve Officer Shawn Ball had resigned this week. Shawn lives in Shelton, and he took a reserve officer position with the City of Shelton. Brian also thanked the Public Works Dept. for all their hard work during the snow days, stating that the amount of traffic problems incurred from the snow was very low. Brian then stated that the Police Dept. has made a request in the 1997 budget to purchase two new vehicles. Brian asked the City Council for permission to start the paperwork now for those vehicles, so that after the 97' budget is approved in December, they will have everything ready to submit, and the waiting period will not be so long for the delivery of the new vehicles. The Mayor asked if it was the consensus of the City Council to grant permission to the Police Dept. to start the paperwork for the two new vehicles. The City Council members all agreed. Brian stated that the Police Dept. has used the Buckley jail once, everything worked out fine. Water Reuse - Council member Rivas referred to Shelly. Shelly stated that lately there was one phone conference with George Schlender, to discuss the 4th draft of the wastewater reuse state standards. Yelm City Council ab/cc.96/11-26-96.MIN Page 3 I' ." Parks - Council member Curry stated that the last Parks Advisory Committee meeting was held on Nov. 18th. The landscape architect, Bob Droll was present, and went over the phasing plan for Canal Road Park. The rest of the meeting was mainly used to discuss the upcoming Christmas in the Park event. Mayor - Mayor Wolf gave overview of meetings she has attended since the last council meeting. Including the following: Port of Olympia, LOTT & Thurston Regional Planning Council Economic Vitality Summit, Nisqually River Council meeting in Packwood, a program at Ft. Stevens, weekly meeting with Shelly, the annual Christmas taping for TCI cable, spoke at the KIWANIS meeting, Economic Development Council meeting, and read for a second grade class at Prairie Elementary. Council - Council member Miller reported that he has been attending meetings at Intercity Transit. They are working on their budget, and negotiating bids for buying new buses. 11. Correspondence was reviewed. 12. 96-196 Adjourn MOTION BY ADAM RIVAS, SECONDED BY AMOS LAWTON TO ADJOURN MEETING. CARRIED. Meeting adjourned at 8:40 pm. ~J Jr; ,Jtd{- Kat ryn M. 01, Mayor Attest: Yelm City Council ab/cc.96/11-26-96.MIN Page 4