11/26/1996 Minutes
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Agenda Iteml
Motion #
1.
2.
96-187
3.
96-188
4.a.
96-189
4.b.
96-190
5.
, 96-191
96-192
6.
Yelm City Council
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CITY OF YELM
CITY COUNCIL MINUTES
TUESDAY, NOVEMBER 26, 1996
Mayor Wolf called the meeting to order at 7:30 pm. All present joined in the flag salute.
Members present: Velma Curry, Amos Lawton, Don Miller, Martha Parsons, and Adam
Rivas. Guests: Susan Croy, G. Newby, and Dan Fisher, Nisqually Valley News. Staff:
Brian Asmus, Shelly Badger, Ken Garmann, Belle Mills and Dana Spivey.
Agenda
MOTION BY DON MILLER, SECONDED BY AMOS LAWTON APPROVING THE
AGENDA AS AMENDED BY THE ADDITION OF AN INTRODUCTION BY SERGEANT
BRIAN ASMUS, ITEM 2.a. CARRIED.
2a. Sergeant Brian Asmus introduced the newly hired office assistant at the Police
Department. Belle Mills will be replacing Pat Clark. Ms. Mills has been with the
department for two weeks and is doing a fine job. Mayor Wolf welcomed Ms. Mills. Ms.
Mills thanked the Mayor, and told a little about herself and her family.
Minutes
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING THE
NOVEMBER 13 REGULAR MEETING MINUTES AS PRINTED. CARRIED.
Payroll Approval
MOTION BY MARTHA PARSONS, SECONDED BY DON MILLER APPROVING
PAYMENT OF NOVEMBER 1996 PAYROll, TOTALING $66,178.17. CARRIED.
Voucher Approval
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY APPROVING
PAYMENT OF VOUCHERS #20415-20417, TOTALING $200,689.12. CARRIED.
Public Hearing - Revenue Sources. Ad Valorem Taxes for 1997.
Mayor Wolf announced the date, time and purpose and opened the public hearing at 7:36
pm. Shelly Badger explained the yearly procedure of Ad Valorem Taxes. Being no
questionsl comments. Mayor Wolf closed the public hearing at '7:39 pm.
MOTION BY DON MillER, SECONDED BY MARTHA PARSONS TO APPROVE
ORDINANCE NO. 587, WHICH DETERMINES THE ESTIMATED AMOUNT OF
REVENUE TO BE RAISED BY AD VALOREM TAXES FOR THE CITY OF YElM FOR
THE FISCAL YEAR 1997 AND FIXING THE AMOUNT OF AD VALOREM TAXES TO
BE LEVIED FOR THE CITY OF YElM FOR THE FISCAL YEAR 1997. CARRIED.
MOTION BY DON MILLER, SECONDED BY AMOS LAWTON TO APPROVE THE
PROPERTY TAX CERTIFICATION FOR THE CITY OF YElM IN THE AMOUNT OF
$338,822.00. CARRIED.
Public Hearing - 1997 Preliminary Budget, Ordinance No. 588
Mayor Wolf opened the public hearing at 7:41 pm. Shelly Badger gave an overview of the
1997 budget and totals by department. An additional $20,000 was put in the budget for
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street repairs and maintenance. An additional $40,000 was put in the municipal building
fund for future city facility needs, (bringing the total to $70,000.) Shelly also explained the
new salary scale that has been included, it sets steps for a number of employees. A
recommendation for the Yelm Police Dept. Guild contract will come for the December
11th City Council meeting. All funds are in balance. The water fund is being balanced
with a proposed water rate increase to take effect in February 1997. Mayor Wolf asked if
there were any questions? '
Susan Croy asked if Edwards Street will be completely repaired or continue to be
patched? Ken Garmann addressed Ms. Croy, stating that the City will apply for the grant
again in 1997,. as it has for the past few years. It is a definite concern of the City and the
Public Works Department does have plans for some drainage work, which would help the
existing potholes.
G. Newby asked about the alignment of Mosman Street across Highway'507? Mayor
Wolf stated that again it is an issue of funding, and yes it is still in the City's future plan for
completion. Being no further questions/comments, Mayor Wolf closed the public hearing
at 7:51 pm. No action will be taken, since this is the Preliminary Budget hearing only.
The City Council hopes to take action on the 1997 Budget at the December 11 th meeting.
7.
Public Comment/Questions -
Mayor Wolf asked if anyone had any questions/comments for the City Council? There
were none.
8.
New Business:
a. Ordinance No. 589 - Shelly Badger reported this is an emergency ordinance
approving a $115,000 loan from the UDAG Fund (198) to the Water Reuse Fund (420) to
balance Fund 420 while awaiting receipt of funding for the Water Reuse Project.
96-193
MOTION BY MARTHA PARSONS, SECONDED BY VELMA CURRY TO APPROVE
ORDINANCE NO. 589, AN INTERFUND lOAN - UDAG TO WATER REUSE IN THE
AMOUNT OF $115,000. CARRIED.
b. Resolution No. 353 - Shelly reported that the text of this resolution is to enter into
. a binding loan agreement between Yelm and the state of Washington, Department of
Ecology for the purpose of achieving 100 Percent Water Reuse. Shelly stated that in the
last paragraph of the resolution, it should read "up to the amount of $5,000,000.00"
instead of "in the amount of..."
96-194
MOTION BY VELMA CURRY, SECONDED BY ADAM RIVAS TO APPROVE
RESOLUTION NO. 353 AS AMENDED, TO ENTER INTO A DOE "STATE REVOLVING
LOAN FUND" LOAN AGREEMENT FOR THE WATER REUSE PROJECT. CARRIED.
9.
New Business:
a. District Court Contract -
96-195
MOTION BY DON MillER, SECONDED BY AMOS LAWTON TO APPROVE THE
CORRECTED 1997 DISTRICT COURT CONTRACT WITH THURSTON COUNTY.
CARRIED. ;
10.
Reports:
a. Planning - Amos Lawton explained the discussion from the last Planning
Commission meeting, November 18th. There was a discussion/work session about
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zoning code amendments; mainly about manufactured housing, in what districts and at
what density. Also, there was discussion about residential development within the
commercial district. These topics will be discussed further and zoning code amendments
proposed at future planning commission and city council meetings.
b. Council Liaison Reports:
Court - Council member Lawton stated that everything seems to be going fine, the court
office was closed on Monday, Nov. 18th for training.
Public Works - Council member Miller turned it over to Ken Garmann, Public Works
Director. Ken stated first that he was very pleased to announce that the Department of
Transportation granted the City of Yelm $60,000 for the Five Corners Project. This will be
in addition to an original amount of $25,000. Ken stated that this will certainly help the
project. Shelly commended Ken and Perry Shea for all their hard work in acquiring the
additional funding. Ken went on to say that today, the City Sewer Department purchased
a new pick-up truck for the sewer department. They were able to get a nice truck through
surplus, for $7,200. Martha Parsons asked what type of truck? Ken said it is a 1990
Chevy 4x4, with an extended cab. Ken complimented the Public Works Crew for all their
hard work during the past "snow days," (snow/ice storm on Nov. 19th.) The Mayor also
commended the PW Dept. Ken stated that funding mechanisms for Dept. of
Transportation projects are looking better as more dollars will be targeted for smaller
cities, (cities with populations of 5000 or less.)
Mayor Wolf asked Ken how is the Thurston Regional Planning Council Transportation
Policy Board doing at getting the criteria changed? Ken feels it is working very well, going
to work out better for smaller cities. Ken commended the City Council for putting these
programs into place. Ken also stated that he has the TIB application completed for funds
to be paid to the city for damages incurred during the February 1996 flood, Ken asked if
Mayor Wolf could sign the application after the meeting. Kathy said yes.
Public Works - a. Water Dept. Rate Increase Proposal -
Mayor Wolf stated that this increase was discussed at tonights council budget work
session, and will be effective in February 1997.
Police Department - Council member Parsons turned it over to Sergeant Brian Asmus.
Brian first stated that Reserve Officer Shawn Ball had resigned this week. Shawn lives in
Shelton, and he took a reserve officer position with the City of Shelton. Brian also
thanked the Public Works Dept. for all their hard work during the snow days, stating that
the amount of traffic problems incurred from the snow was very low. Brian then stated
that the Police Dept. has made a request in the 1997 budget to purchase two new
vehicles. Brian asked the City Council for permission to start the paperwork now for
those vehicles, so that after the 97' budget is approved in December, they will have
everything ready to submit, and the waiting period will not be so long for the delivery of the
new vehicles.
The Mayor asked if it was the consensus of the City Council to grant permission to the
Police Dept. to start the paperwork for the two new vehicles. The City Council members
all agreed. Brian stated that the Police Dept. has used the Buckley jail once, everything
worked out fine.
Water Reuse - Council member Rivas referred to Shelly. Shelly stated that lately there
was one phone conference with George Schlender, to discuss the 4th draft of the
wastewater reuse state standards.
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Parks - Council member Curry stated that the last Parks Advisory Committee meeting
was held on Nov. 18th. The landscape architect, Bob Droll was present, and went over
the phasing plan for Canal Road Park. The rest of the meeting was mainly used to
discuss the upcoming Christmas in the Park event.
Mayor - Mayor Wolf gave overview of meetings she has attended since the last council
meeting. Including the following: Port of Olympia, LOTT & Thurston Regional Planning
Council Economic Vitality Summit, Nisqually River Council meeting in Packwood, a
program at Ft. Stevens, weekly meeting with Shelly, the annual Christmas taping for TCI
cable, spoke at the KIWANIS meeting, Economic Development Council meeting, and
read for a second grade class at Prairie Elementary.
Council - Council member Miller reported that he has been attending meetings at Intercity
Transit. They are working on their budget, and negotiating bids for buying new buses.
11.
Correspondence was reviewed.
12.
96-196
Adjourn
MOTION BY ADAM RIVAS, SECONDED BY AMOS LAWTON TO ADJOURN
MEETING. CARRIED. Meeting adjourned at 8:40 pm.
~J Jr; ,Jtd{-
Kat ryn M. 01, Mayor
Attest:
Yelm City Council
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