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10-22-03 MINUTES YELM CITY COUNCIL MINUTES REGULAR MEETING October 22, 2003 1. Call to Order: Mayor Rivas called the meeting to order at 7:30 p.m. 2. Roll Call: Present: Don Miller, John Thompson, Bob Isom and Ron Harding and Pat Fetterly 3. Agenda Approval 03-87 MOTION BY JOHN THOMPSON, SECONDED BY PAT FETTERLY APPROVING THE AGENDA AS PRESENTED. CARRIED. 4. Special Presentations - None 5. Public Comment - None 6. Consent Agenda a. Council Minutes - October 8, 2003 Regular Meeting, October 7, 2003 Budget Work Session b. Payables: Checks, #21087-21210, totaling $152,829.29 1) Manual Checks:21172-2121 0 , totaling $3,372.27 2) Claims Checks:21087-21171 , totaling $149,455.02 c. Payroll: Preliminary Payroll October 2003 d. Financial Report: 3Rt Quarter and September End of Month. 03-88 MOTION BY PAT FETTERLY, SECONDED BY JOHN THOMPSON APPROVING CONSENT AGENDA ITEMS AS PRESENTED. CARRIED. 7.a. Public Hearings - Street Vacation of Unopened City Right-of-Way; SUB-03-8340-YL, Cullens/Killion Road. Mayor Rivas opened the public hearing at 7:32 p.m. announcing the time, date, place and purpose of the hearing. No objections to participants were stated. Grant Beck reviewed the staff report on the vacation of the right of way in conjunction with the proposed 202 single family lot Cheny Meadows subdivision and their proposed street through the subdivision. Don Findlay, D&D Associates added that the street would be dedicated to the City and construction would likely begin in Spring 2004. There were no further questions or comments from the audience or council. Mayor Rivas closed the public hearing at 7:38 p.m. js/workinglO-22-03 cc minutes - 1 - 7.b. ORDINANCE NO. 791 Street Vacation, SUB -03-8340-YL. Cullens/Killion Road. 03-89 MOTION BY BOB ISOM, SECONDED BY DON MILLER APPROVING THE VACATION OF UNOPENED RIGHT-OF-WAY BETWEEN CULLENS AND KILLION ROADS AND CONSTRUCTION OF THE STREET IN CHERRY MEADOWS SUBDIVISION SUB-D3-8340-YL SUBJECT TO FINAL SUBDIVISION APPROVAL. CARRIED. 8. New Business a. Potable Water Tank Location. Stephanie Conners reviewed the staff report on the design phase perimeters of the potable water storage tank and the reclaimed storage tank. She indicated that after the open house to provide an opportunity to address property owner's location concerns, staff and engineers agreed on options for Council to consider for the 155 ft. potable water tank. One of those location options at the Public Works facility had the least impact. The reclaim tank had no visible impact at the Sewer Treatment facility. 03-90 MOTION BY RON HARDING, SECONDED BY PAT FETTERLY APPROVING THE LOCATION OF THE POTABLE WATER STORAGE AT THE PUBLIC WORKS FACILITY ON RHOTON ROAD AS INDICATED AS OPTION ONE. CARRIED. b. Ordinance No. 790 Amending the Yelm Municipal Code Protection of Trees and Vegetation. Tami Merriman reviewed the staff report indicating this amendment would bring the Ordinance in line with the Tree Board Policy. This would provide a means to work with property owners in planting, maintaining, protection of trees during construction as well as a process for violations and collection of reimbursement for damage. There was no conflict with existing projects involving changes to trees. 03-91 MOTION BY RON HARDING, SECONDED BY JOHN THOMPSON ADOPTING ORDINANCE NO. 790 AMENDING THE YELM MUNICIPAL CODE, CHAPTER 14.16 PROTECTION FO TREES AND VEGETATION. CARRIED. c. Ordinance No. 792, Budget Amendment, Municipal Water, Water Capital Reserve and Water Revenue Debt Redemption Fund. Agnes Bennick summarized the transfer of funds. 03-92 MOTION BY BOB ISOM, SECONDED BY JOHN THOMPSON APPROVING ORDINANCE NO. 792, BUDGET AMENDMENT TO TRANSFER APPROPRIATIONS FROM MUNICIPAL WATER, TO WATER CAPITAL RESERVE AND WATER REVENUE DEBT REDEMPTION FUND FOR ASSOCIATED COSTS. CARRIED. js/workinglO-22-03 cc minutes -2- 9. Old Business 10. Mayorl Council Reports and Initiatives and Board/Commission Business. Councilmember Harding reported that Intercity Transit has a program where non-profit agencies can utilize surplus passenger vans as needed on a daily basis at a cost of 51 cents a day. Intercity Transit costs would include gas, maintenance, volunteer drivers and insurance. He asked for an update on the progress of the Entrance to the City of Yelm sign. Grant responded that he spoke with the sign company and the Chamber of Commerce and expects additional information to follow. Council member Pat Fetterly attended Nisqually River Council meeting. 11. Executive Session - None scheduled a. Correspondence was provided. Mayor Rivas asked the students in the audience if they had any questions. Discussion followed on clarification of items on the agenda. 13. Adjourn: 8:10 p.m. \ Attest: d'lt. 4¡/¡IIJLL Agnes K~nnick, City Clerk Treasurer Minutes by Janine Schnepf js/workinglO-22-03 cc minutes -3-